Administrative Assistant Executive

Mikki M. MaGee

Antioch, IL ***** • ********@***.*** • 847-***-**** • LinkedIn

Executive Administrative Assistant

Accomplished and proactive administrative professional with 20+ years of demonstrated success supporting multiple c-suite executives, including Executive Vice President, CFO, and Controller.

— Key Qualifications —

Analytical and detail-oriented professional with proven expertise in managing executive calendars, drafting business communications, preparing briefing materials, and screening calls and visitors for C-suite leaders.

Exceptional organizational skills with a track record of planning and executing events while streamlining office procedures to align with strategic goals.

Experienced in monitoring budget expenditures and maintaining accurate records of office supply inventory and procurement.

Technically adept with advanced proficiency in Microsoft Office Suite, Outlook, SAP, and web-based tools for research, communication, and reporting.

Professional Experience

FGMK - Bannockburn, IL

Administrative Assistant (Support Staff), 3/2022 to 10/2024

Provide comprehensive support to firm leadership, including Partners, Directors, and Managers, to streamline daily operations and project execution

Facilitated client relationships from initial engagement to final delivery of tax returns, ensuring consistent communication and service excellence throughout the process.

Prior Contributions:

Created and revised client engagement letters, ensuring clear service terms and compliance with firm standards.

Reviewed and updated financial statements to support accurate reporting and strategic client advice.

Prepared monthly client billing invoices for firm leadership, including Partners, Directors, and Managers, maintaining consistency and timeliness.

Processed and distributed finalized client tax returns via secure hardcopy delivery and electronic portal systems.

STUDYS Ministries Christian Academy - Lindenhurst, IL

Administrative Assistant, 6/2020 [inception] to 3/2022 and 9/2024 to Present

Support executive and academic staff—including Chancellor, Principal, and teachers—by managing correspondence, organizing meetings, and maintaining workflows

Currently responsible for creating, updating, and maintaining comprehensive student and faculty records with a focus on accuracy and confidentiality. I coordinate and lead parent tours to showcase school programs and facilities, while administering financial enrollment requirements including documentation and communication with families. I also manage all school-related procurement, overseeing vendor relationships and inventory. Additionally, I provide calendar and scheduling support for the School Administrator and Chancellor, ensuring smooth operation of meetings, events, and daily activities.

Selected Contributions:

Revise student handbook as well as created documentation for school accreditation.

Create, revise, and distribute annual school calendar.

Maintain communication regarding dissemination of school information to parents.

Create and maintain records, documentation, and minutes for SMCA Board of Directors, as well as scheduling all meetings.

Design and distribute donation request letters to fund scholarships and support tuition assistance for students in financial need.

Tenneco, Inc. - Lake Forest, IL

Executive Administrative Assistant, 10/1999 to 1/2020

Provided high-level administrative support to executive finance leadership, including the SVP & CFO, EVP Investor Relations, VP Internal Audit, VP Controller, and the entire Finance Department. Oversaw complex scheduling, managed confidential communications, and ensured seamless coordination across teams to support financial reporting cycles, departmental initiatives, and strategic objectives. Served as a trusted liaison within the organization, facilitating operational efficiency and cross-functional collaboration throughout the finance division

Managed and maintained financial documentation and correspondence files for executive leadership, including budgets, proposals, and strategic presentations. Researched and responded to investor and client inquiries, ensuring timely and accurate support across departments. Oversaw invoice payments for finance and investor relations functions, while preparing and processing executive expense reports using SAP software. Coordinated high-level events, including board of director and annual shareholder meetings, handling all logistics—from developing materials and presentations to managing on-site arrangements.

Selected Contributions:

Effectively managed executive calendars, coordinating daily schedules and high-level meetings.

Scheduled complex domestic and international travel, including passport updates, visa procurement, air travel, ground transportation, and hotel accommodations.

Organized and maintained vital financial documentation packages, including board of directors’ presentations, earnings releases, and internal audit materials.

Streamlined multiple calendars and travel itineraries for finance executives, proactively anticipating conflicts and ensuring operational efficiency.

Supervised office operations during executive absences, providing continuity and support across departments.

Oversaw procurement and maintained inventory of essential office supplies.

Planned and executed corporate finance meetings, both on- and off-site, coordinating logistics and participant communication.

Processed monthly expense reports for the CFO and at least seven senior finance personnel using SAP.

Collaborated with fellow executive assistants to ensure comprehensive support across the executive team.

STUDYS Ministries - Lindenhurst, IL

Church Secretary/Administrative Assistant, 3/2015 [inception] to Present

Offer comprehensive support to the Executive Pastor and congregation, including correspondence, document preparation, and ministry-wide collaboration

Provide comprehensive administrative support to the board of directors and executive leadership of a non-profit organization, coordinating day-to-day operations and strategic initiatives. Plan and execute annual board meetings, including preparation of financial presentations and supporting materials. Maintain leadership calendars, schedule and coordinate calls with board members and ministry leaders and oversee the logistics of leadership communications. Develop and distribute weekly congregation lessons, manage tithes and offerings for deposit, and maintain detailed financial records. Monitor and replenish office supplies to ensure efficient ministry operations.

Ongoing Contributions:

Organize and oversee the congregation’s annual business meetings, including preparation and distribution of all meeting materials.

Coordinate new member orientations and follow-up appointments, ensuring all required documentation is provided and processed.

Create and distribute agendas for monthly leadership meetings and training sessions.

Deliver weekly Bible study lessons via email and hard copy, maintaining accessibility for all members.

Maintain and update weekly contribution spreadsheets, supporting annual financial giving campaigns.

Calculate weekly contributions, prepare bank deposits, and manage tithing records for year-end tax documentation.

Manage all current financial obligations for the ministry, ensuring timely and accurate bill payments and service expenditures.

Design and produce personalized plaques for departing church members, honoring their service and contributions to the congregation

Education & Certifications

Master of Science in Business Leadership Administration, 2016

Grand Canyon University, Phoenix, AZ

Bachelor of Science in Business Administration, 2014

Grand Canyon University, Phoenix, AZ

Certified Notary Public

Illinois

Contact this candidate