Personal assistant,Office Manager, Receptionist

CURRICULUM

VITAE

OF

SIBONGILE

FOBA

PERSONAL INFORMATION

SURNAME: Foba

NAME: Sibongile

IDENTITY NUMBER: 850**********

DATE OF BIRTH: 2 March 1985

NATIONALITY: South African

MARITAL STATUS: Married

EMAIL ADDRESS: *********.******@*****.***

Contact Number: 069*******

Licence: Yes

QUALIFICATIONS

Institution: IQ Academy

Course: Diploma in Human Resources (PR)

Year Obtained Incomplete

Institution: Centre for Conveyancing Practice

Course: Basic Diploma in Conveyancing

Year Obtained: 2007

WORK EXPERIENCE

Company: Pumla Nkosi Attorneys(PNA).

Year: 2022 January – Currently

Position: Executive PA

Duties: • Acting as the point of contact among executive(s), employees, clients, and other external partners • Managing information flow in a timely and accurate manner • Managing executive calendars and set up meetings providing personalized and timely support to executives. • Format information for internal and external communication – memos, emails, presentations, reports • Take minutes during meetings • Screen and direct phone calls and distribute correspondence • Producing complex documentation in a timely manner and drafting correspondence in relation• Act as an office manager by keeping up with office supply inventory • Organize and maintain the office filing system

• Liaising with staff, suppliers, and clients. • Management Team’s office is tidy and well organized. Keep a record of receipts for any credit and debit card purchases to ensure the Finance Department can record them quickly and efficiently. • Compile and manage all requisitions copies in a proper filing system • Keep all tenders submitted archived • Keep well coordinated register of all tenders previously submitted and to be submitted on Excel and on calendar system

Company: Seanego Attorneys Inc.

Year: 2020 August – December 2021

Position: Legal Secretary

Duties: Drafting legal documents when requested, including motions, and summonses.

Filing case documents in an organized manner for easy access. Communicating with potential clients or other attorney's offices via email, over the phone, or in person.

Researching relevant case law and precedent and acquiring relevant legal records to be utilized by the firm's attorneys. Sending faxes and making copies of legal documents. Preparing documents and case arguments for attorney use in court.

Managing office supplies and ordering replacements when required.

Company : Seanego Attorneys Inc.

Year : June 2020-August 2020

Position: Receptionist

Duties : Answering the phone.

Notify company personnel of visitor arrival.

Maintains security and telecommunications system.

Transfers calls by answering or referring inquiries to the relevant professional/persons.

Maintains security by following procedures (including COVID-19 protocol) and monitoring logbook.

Operates telecommunication system.

Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

Drafting/Typing legal documents when requested, including subpoenas, motions, and summonses.

Preparing documents and case arguments for attorney use in court.

Time recording for legal professionals.

Managing office supplies and ordering replacements when required.

Preparing invoices and keeping record of all invoices issued on a monthly basis.

Maintaining the law firm’s diary/calendar on all legal matters and administrative matters such as Tenders and Quotations. Ensure maintenance of office equipment, procurement of stationery and refreshments.

Company: LG Gouveia Attorneys

Year: 2019 - March 2020

Position: Conveyancing secretary and Receptionist

Duties Receive new instructions Open file, do deed search Compile pro- forma invoice.

Draft initial letters, request guarantees from BC attorneys, Open trust account for deposit and bond grant.

Confirm by when funds would be paid if it’s a cash deal Draft affidavits for seller and buyer to sign, request rates figures, request clearance certificates.

Follow up with buyer to know when deposit is being paid etc. Do TDR on SARS e filing.

Liaise with BC, and BA attorneys prep docs for lodgment Confirm simules for lodgment.

Do follow up on docs lodged, to check if property has been transferred.

Draft registration letters, contact buyers and sellers. Draft account statements for sellers giving breakdown of funds Used and billed.

Company: Webhelp SA

Year : 2016 Aug-Dec 2017

Position: Customer Advisor In bound

Duties: Shop Direct (Littlewoods & Very/ Very Exclusive) Online catalogs for United Kingdom customer Strictly English customer service Liaising with and answering enquiries, orders, return, complains etc. from telephones and email Fully integrated print and digital, wholesale and distribution service through deliveries and working in hand with other departments to meet customer’s needs.

Company: Blake Bester Attorneys

Year: 2011 June – Nov

Position Held: Collections Secretary

Duties: Call debtors make ptp’s on Absa, Avaf and Stannic accounts. Assist with daily tracking of invoices.

Assist with general admin work in the department.

Company: Absa Bank

Year: 2010 March - June

Position Held: HRA

Duties: Created and maintained recruitment files and vacancies. Request risk assessment from Kroll.

Print offer letters for roles that are being filled. Assist line manager with role profiles for roles graded. Do required updates on SAP.

Monitor contracts that are fixed.

Company: Steyn Lyell and Maeyane Attorneys

Year: 2007-2009

Position Held: Conveyancing typist /Receptionist

Duties: Assisting with the registration of bonds.

Assisting with the cancellation of bonds, and title deeds. Restructured and moved to collections department.

REFERENCES

Name: Jenine Myburgh

Job Title: HOD Collections at Steyn Lyell and Maeyane Attorneys Contact Number: 016-***-****

Name: Aldo Meyer (Manager)

Job Title: Manager at VVM Attorneys

Contact Number: 011-***-****

Name: Lebo Mkhize

Job Title : HR Manager Seanego Attorneys Inc.

Contact Number: 063-***-****

Contact this candidate