Program Manager Support Specialist
Resume:
Lynn Hicks
Westminster, MD ****7
**********@*****.***
Summary of Skills
Computer Skills
Work Experience
Jan 2023 -Present Acquisition Support Specialist (Closeouts) MAIC Inc. Program Manager: Rita Henderson. CFTC DC 1155 21st Street Northwest Washington, DC 20036
Obtain closeout memoranda from the COR, as well as the RFM from Finance required to proceed.
Process contract closeout modifications for the Option year closeouts or final closeout including de-obligation of excess funds and contractor release of claims.
Email vendor or agencies for countersignature of closeout mods prior to final issuance, as well as follow up on those delayed by their own closeout requirements.
Enter data into FPDS within the timeframe as required and in accordance with FAR 4,604.
Distribute executed mods to COR, vendor and finance for proper correspondence transmittal compliance.
Prepare closeout file transmission for the Records Center.
Track and maintain the log of closeout reports from receipt to completion.
Jun 2022- Dec 2022 Sr. Acquisitions Support Specialist Skookum Inc. Program Manager: Martin Rinaldi. USCG- Surface Forces Logistic Center (SFLC) 2401 Hawkins Point Road Baltimore, MD
Conduct post-award, administration and functions utilizing beta SAM, FPDS-NG, NESSS, FSMS through interpretation and implements of the FAR and agency directives
Provide peer-to-peer training amongst contracting team on requirements and procedures pertinent to local guidance and FAR regulation
Maintain up to date files of all procurement documents and used various databases to record, organize, and archive data utilizing databases and spreadsheets.
Evaluate invoices for accuracy and payment and provide rejection of cost notifications to vendor for response and necessary correction
Administration for post award contracts through all stages to include delivery orders, modifications/ amendments due to pricing, overages or supply substitutions, option year extension, expediting past due orders, tracking contractors performance, progress verification inspection, ensure that vendor is adhering to contractual agreement, final delivery, acceptance, payment and closeout
Provide contractual guidance and recommendations to improve procurement operations and customer service.
Process Change Request requisitions Mods, for Programmed Depot Dry-Dock Maintenance
Aug 2014- Jun 2022 Mid, Acquisitions Support Specialist Business Strategy Consultants/ MAIC Inc. Program Manager: Rita Henderson USCG Surface Forces Logistic Center (SFLC) 2401 Hawkins Point Road Baltimore, MD
Carry out a variety of administrative functions for the purpose of procuring widely diversified equipment, supplies, and services for the USCG Yard
Proficient in the use of agency systems including: NESSS, FPD, FPDS-NG, FSMS and SAM.gov
Prepare solicitations, and request for quote, analyzing bids/ proposals for compliance and conformance to the solicitation, review subcontracting reports, develop pre- and post- negotiation memoranda, recommendations for award, or issue modifications in accordance with the (FAR)
Analyze procurement request for accuracy and completeness to determine requirements
Evaluate invoices for accuracy and payment and provide rejection of cost notifications to vendor for response and necessary correction
Administration for post award contracts through all stages to include delivery orders, modifications/ amendments due to pricing, overages or supply substitutions, option year extension, expediting past due orders, tracking contractors performance, progress verification inspection, ensure that vendor is adhering to contractual agreement, final delivery, acceptance, payment and closeout
Conduct in-depth analyses of contractors’ management systems and facilities for ability to perform and remain compliant with Government or contractual requirements.
Provide contractual guidance and recommendations to improve procurement operations and customer service.
Analyze and synopsize detailed information into final reports and recommendations
Mar 2013-Jul 2014 Personnel Support Quantell Staffing Manager Karin
Dombrowsky US Navy Joint Base Anacostia Bolling (JBAB), Personnel Support
Detachment (PSD) 235 Wick Dr. SW Washington DC
Processed work action for Separation/Discharge/Retirement of supported military personnel, work action on Record of Emergency Data updating and processing to include assisting members in completing Secondary Dependent application
Verified eligibility, determine/authorize entitlements, and made adjustments to pay accounts based on standardized military pay rules, regulations, laws, procedures and operations governing each pay entitlement.
Reviewed pay accounts to determine correct standard pay entitlements due upon separation, prior to submission of documentation to Defense Finance and Accounting Service (DFAS).
Processed actions to automated system(s) and carefully considered the affect one action may have on other actions.
Processed work actions on special pay and incentive pay, while completing extensive reference to/or application of prior pay laws, regulations, and entitlements.
Ensured pertinent documents were complete and submitted/forwarded to the DFAS.
Reviewed personnel documents to determine correct pay entitlements and prepared all necessary disbursing documents for approval by government section supervisor.
Examined documents for completeness, accuracy and legality.
Promptly and accurately computed military pay and allowance.
Verified pay changes and pay transactions to basic pay, basic allowance for housing, and basic allowance for subsistence, special pays, incentive pays, leave, allotments, bonuses and deductions.
Prepared the separation worksheet, compute money due at separation/ retirement including, if entitled, lump sum and severance pay and remaining portion of bonuses
Jun 2009-Sept 2012 Acquisition Support Specialist Supervisor: Tanaz Shahrzad
Government Contract Solutions (GCS) at the USCG Hawkins Point Rd. Baltimore MD
Support the US Coast Guard Yard SAP team in processing purchase orders under the Micro-Purchase Threshold
Research and evaluate Vendors and process orders through new contracts and competitive bids, Develops purchasing/solicitation strategy by analyzing a variety of information.
Evaluate Simplified Acquisition proposals including ensuring all required documentation is included in Purchase Orders
Run queries, reports, and data tracking of the dollar amounts for contracts and purchase orders.
Create, monitor, edit, and amend contract awards as required by interpreting acquisitions policy, regulations and directives.
Expedite outstanding Purchase order
Assist internal customers with resolution of facilities issues
Conduct analysis, including review of complete cost and pricing data to determine reasonableness.
Administer Task orders for services from existing Contracts as required
Evaluate simplified acquisition proposals including ensuring completeness and accuracy for purchase
orders
Apr 2006- Mar 2009 Assistant Contract Administrator IAP Worldwide for Federal Source Supervisor: Tammy McClain; Hopkins Plaza Baltimore MD
Analyzed and processed Military Interdepartmental Purchase Request (MIPR) funding documents and interagency agreements into the Federal Source Business Management Systems (FBMS).
Managed assigned accounts which included performing specialized supportive tasks relative for awarding contracts to vendors, sustained inventory integrity, and ensured current inventory requirements were executed in accordance with contract specifications.
Created specialized Request for Proposals and routed Statements of Work (SOW) to COTR/CO as appropriate for bidding and negotiating of contracts and obtained appropriate designated official’s signature.
Evaluated contractor performance for compliance with terms and conditions of contracts and ensured timely submission of technical progress reports and performance by preparing the Quality Assurance Surveillance Plan documents.
Assisted the Finance Officer by conducting complex financial analysis on various financial statements and reports including, monthly accruals, expenditure reports, aged accounts receivables, and open item certifications.
Served as the company liaison to resolve billing inquiries and update the Federal Source database information required to secure and appropriate funding in a timely and efficient manner.
Provided information on discrepancies to Contracting Officer Technical Representative (COTR).
Reviewed and prepared payroll time cards, receiving reports, and monthly billing invoices.
Mar 2001 – Mar 2006 Administrative Assistant Kelly Service, Inc. For (DOJ) Supervisor: Marsha Barton 810 7th St NW- Washington, DC
Provided daily Administrative support to include but not limited to answer incoming calls, relaying messages, filing, copying and faxing.
Prepare professional documents and presentations for meetings and seminars, memos, office correspondence and spreadsheets.
Coordinated logistics for meetings and travel including conference rooms, office/hotel space when required, as well as prepared and confirmed travel arrangements for business trips.
Verified funds availability and commitments for various projects using PD-PRO.
Reconciled credit card statements to ensure receipt and accurate billing information.
Prepared supply requisitions, purchased supplies and equipment, and distributed mail as required.
Assisted staff with special projects to meet deadlines or heavy workloads as needed
Compiled data for a variety of needs including reviews, reconciliations, records and documentation for specialized and technical programs
Provided accurate and timely information and assistance to internal and external customers; researched and handled daily inquiries from customers
Worked both independently and within a team on special projects while upholding the highest level of confidentiality
Responded to and distribute incoming communications, filed and retrieved documents and reference materials
Greet and directs all visitors as first P.O.C in a timely, courteous and professional manner.
Acted as a liaison with other departments and outside agencies while handling confidential and non-routine information and explains policies when necessary
Over 20 years of customer service
Over 20 years of office management
Vast knowledge of military and civilian organizational processes
Personnel support
Over 20 years of direct administrative support
Credit card management and purchase authority
Over 14 years of contract acquisition and management
Over 10 years of data collection and reporting
Supervisor Experience
Microsoft Office Suite (Excel, Word, PowerPoint, & Access)
Education: CCBC Catonsville, MD (Business Management) present
Roosevelt High School, HS Diploma Washington, DC June 1995
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