Administrative Assistant Human Resources

Brenda L. Jordan

Email ******-***@*******.***

SUMMARY

15+ Years of Accounting and Administrative Experience; self-starter able to work independently

Confident manager of accounting and HR functions including payroll, collections, A/P, and A/R

Proficient in Microsoft Office, and accounting software including QuickBooks, Dynamics GP, and Concur Travel, (SAMS) Assets Software Sunflower Enterprise

PERSONAL INFORMATION

Country of Citizenship: United States of America

Job Type: Permanent, Full-Time

Veterans Point Preference: 0 Points

Security Clearance: Active Secret Clearance (DHS Suitability); Issued 05/2013

WORK EXPERIENCE

Administrative Assistant 11/2014-08/2025

Zaitech IT for DHS Department of Homeland Security Washington, D.C.

Support DHS Office of Policy through assistance to Deputy Director along with research, preparation, and/or presentation of reports, briefs, training materials, and human resources information.

Control calendars for all appointments, meetings, engagements, and conferences. Ensures that the DUS is fully prepared for each day with a coordinated schedule of balancing DUS priorities and an efficient use of time.

Consolidate and organized briefing materials. Manages meeting invitations, schedules meetings at the request of the DUS, identifying and resolving conflicts without involving the principal unless necessary.

Operate with the highest level of discretion necessary to coordinate sensitive engagements. Establishes strong, effective working relationships with counterparts in the Secretary's suite, agencies internal and external to DHS, and others. Represents the DUS with professionalism and decorum commensurate with senior principals.

Ensures the DUS is apprised of all daily matters on the calendar, including last-minute changes; updates scheduling and, with others in the PLCY Front Office, briefing material with new commitments; schedules all last-minute meetings/briefings for the principal; ensures the principal has all required information in advance of engagements.

Responsible for managing last-minute "pop-up" issues for a senior leader, apprising him/her of all changes, troubleshooting emerging issues, updating policy and information materials with new information and arranging last minute engagements/briefings for the principal.

Responsible for Local Property Officer duties (LPO) Ensuring complete and accurate data entry into DHS’s property management system of record, Sunflower Asset Management System (SAMS). Maintained current records for all personal property within their assigned custodial area in SAMS.

Initiating or processing documents affecting the accountability or custody of equipment.

Reporting lost, stolen, or damaged property beyond normal wear and tear. Disposing of excess property in a timely manner.

Ensuring federal or local security officials are notified by the involved employee, as appropriate, of adverse incidents relating to the loss or theft of personal property, and preparing related documentation, including the ROS.

Ensuring the involved employee prepares and coordinates a ROS to document incidents regarding loss, theft, or damage of personal property.

Serving as a technical advisor to the PMO, APO, and BOS aids as required. Retaining documentation to support the audit trail for all acquisitions, transfers, and disposition activity.

Responsible for daily record maintenance of accountable records for their assigned area of accountability in

EDUCATION & TRAINING

Undergraduate Coursework, University of Maryland, College Park, MD

Specialized training via Department of Homeland Security National Planner Course (2015), DHS HQ IT Security Awareness Training (2015), and FEMA Professional Development Training (2015)

ADMINISTRATIVE SKILLS

Executive Assisting, Customer Service, Project Management, Telephone Screening, Accounting, Bookkeeping, Purchasing & Procurement, Travel & Expense Management, Calendaring, Event Planning & Coordination, Documentation & Recordkeeping, Financial Reporting, Analysis, Reports & Presentations, Written & Verbal Communication, Data Sorting, and Data Classification

TECHNOLOGY SKILLS

Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access), QuickBooks Pro, MRI, and Microsoft Dynamics GP (Great Plains) Concur OFO Travel,

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