Executive Assistant Project Coordinator

Pratik Suresh Bagade

Executive Assistant Project Coordinator Operations Specialist

Mobile: +91-842**-***** · Email: **************@*****.*** Professional Summary

Accomplished Executive Assistant & Project Coordinator with 9+ years of experience supporting CEOs, MDs, and global leaders across technology, operations, and corporate environments. Expertise in project coordination, program execution, office infrastructure management, and stakeholder engagement, complemented by strong skills in executive support, international travel & calendar management, and board- level meeting preparation. Recognized for delivering large-scale projects, optimizing processes with EOS implementation, and managing cross-functional communication at all levels. Adept at thriving in fast-paced, multicultural MNC environments while ensuring confidentiality, precision, and impact.

Core Strengths

• Project Coordination & Program Execution.

• Stakeholder & Vendor Engagement (Global & Cross-functional)

• C-Suite Executive Support & Confidential Administration

• Calendar, Travel & Expense Management (Domestic & International)

• Board Meetings & Leadership Reviews (Agendas, MOMs, Briefings)

• Event Planning & Corporate Offsites (1,000+ attendees)

• Office Infrastructure Setup & Operations Management

• Tools: MS Office (Advanced Excel, PowerPoint), Oracle, SAP HANA, SAP Concur, Salesforce.

• Skills: Problem solving, Stakeholder coordination, Stakeholder Engagement, Performance Management, Strategy Planning, Analytical Skills, Executive-level communication, Measuring Key Performance metrics (Input-Output). Professional Experience

Millennium Semiconductors India Pvt. Ltd. — Executive Assistant to CMD & Project Coordinator

Jul 2024 – Present Pune

• Coordinating strategic initiatives, supplier meets, and panel discussions with international guests.

• Supporting leadership reviews and board meetings by preparing project trackers and aligning stakeholders.

• Managing CMD’s calendar, travel, and guest visits to ensure smooth operations. OLA (Maps Entity) — Executive Assistant to CEO & Project Coordinator Aug 2022 – Apr 2024 Pune - Bangalore

• Built business cases and project proposals for CTO review; tracked budgets, milestones, and risks.

• Designed cross-functional communication frameworks to streamline project updates.

• Organized executive townhalls, reviews, and off-sites for leadership alignment.

• Provided executive-level assistance to the CEO (BU Head), including confidential communications and calendar management.

• Directed 100,000 sq ft office infrastructure project — vendor management, design coordination, and operational delivery.

Hilti Technology Solutions India Pvt. Ltd. — EA to European MD & Project Coordinator

Dec 2020 – May 2022 Pune

• Acted as Project Coordinator for global initiatives — tracking performance, managing budgets, and resource planning.

• Implemented an Entrepreneurial Operating System (EOS) in the workplace, which helps to enhance the operational structure of each department.

• Coordinated quarterly reviews, monthly business reviews, and global leadership meetings.

• Delivered executive support to the European MD, including global travel and confidential communications.

• Directed 40,000 sq ft office setup project, collaborating with architects, consultants, and global teams.

Other Roles

• Bhilwara Info Technology Ltd. — Virtual Executive Assistant (2019–2020)

• Decos Software Development Pvt. Ltd. — EA & Admin Support (2017–2018)

• Tridiagonal Solutions Pvt. Ltd. — EA & Office Administrator (2014–2016)

• Medline Industries India Pvt. Ltd. — Executive Assistant (2012–2014) — Completed FCPA compliance training, managed U.S. GM support & global offices coordination.

• Hospitality Sector (2007–2011) — InterContinental, Mumbai & Le Meridien, Pune

— Service culture training, client engagement.

Key Achievements

• Managed 7-8 projects in OLA for the development of OLA maps.

• Delivered large-scale office infrastructure projects (OLA – 100,000 sq ft, Hilti – 40,000 sq ft).

• Team player with the ability to work independently in a fast-paced environment.

• Delivered operational excellence by managing daily operations to support and increase business volume.

• Monitored business progress flows through various functions of the organization.

• Market researched and prepared the briefing materials, agendas, and decks for all executive level meetings.

Education

• MBA – Operations Management & Business Administration Indian School of Business Management, Pune — 2019 – 2021

• Hotel Management

Alagappa University, Metropolitan Institute of Hotel Management, Pune — 2004 – 2006

• H.S.C. — K.V. Pendharkar College, Dombivali — 2002 – 2004

• S.S.C. — Range Hills Secondary High School, Pune — 2000 – 2001 Certifications

• FCPA Compliance Training — Medline Industries India Pvt. Ltd.

• Service Culture Training — Le Meridien, Pune

Personal Information

• Date of Birth: 8 June 1986

• Marital Status: Married

• Hometown: Panchgani

• Interests: Horse riding, swimming, travelling(Official + Personal)

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