Administrative Assistant Project Management

MaryBeth Anthony

PO Box **, Coos Bay, Oregon

***********@*******.*** 541-***-**** cell

Objective: To use my skills while working at DOCS.

Skills:

Fifteen years experience as an administrative assistant to managers in both large and small corporations and LLCs.

Budget and Project Management

Audited and compiled numerous reports and handbooks, including monthly budget reports, the daily steam plant reports, and the quarterly Sarbanes–Oxley report for our department.

Experienced bookkeeper responsible for monitoring and facilitating necessary budget adjustments and reports for multiple accounts for a parent company with numerous subsidiaries; compilation of Request for Proposal (RFP’s); assisted travel manager, meeting and event manager, assist corporate fleet manager, mail services manager; corporate supplies account, and corporate fax machine account.

Managed the correspondence for the annual RFP’s to hotel chains assisting in United States and Canada. This included tracking, the accepted bids and working with the IT department to upload the information to the corporate intranet.

Managed corporate stationery design, including coordinating efforts between the subsidiary companies, marketing, and the print house.

Administrative and Reporting

Advanced level of computer literacy including Microsoft Office Suite, Accounting Software, Specialized Databases and Student Information Systems. Confident producer of spreadsheets, correspondence, documents, and reports.

Assisted administrative process of travel including trouble shooting and resolving issues.

Strong knowledge of electronic and hard copy filing procedures, with experience handling sensitive materials and budget documents. Extensive use of all office machines including electronic calculators, scanners, copiers and multi-line phone systems.

Daily updated procedures manuals for the IT department tasked with developing a program that would bridge two operating systems and allow them to talk to each other.

Coordinated work schedule for a fleet of limousine drivers for eight vehicles. This included managing an assignment schedule that optimized drive times, vehicle usage and client requirements.

Responsible for reviewing licenses, IRS Tax IDs and required paperwork for contractors hired work on site.

Tracked vacation, sick and leave time requests for managers and staff.

Training and Workshops

Experience working in a wide range of academic environments with diverse objectives, populations and reporting requirements.

Coordinated computer training courses for employees through an offsite training contractor.

Provided safety training to offsite contractors.

Offsite housing and transportation coordinator for summer conferences. The largest conference being for 2,500 youth and adults.

Organized speakers, housing, transportation (airport arrivals and departure), and off campus meals.

Experienced and Developed classroom plans that are adaptable to multi-level learners. This includes computer based, paper and portfolio testing for elementary thru college level students.

Work Experience

Sales and Service

Medical Outfitters (2019-2020)

Floor sales, stocking, and ordering

Lawrence Limousine Service (1987-1991)

Limousine Driver and Administrative Assistant Jamesburg, New Jersey

Administrative Office Professional (20 years experience)

The Clorox Company

Corporate Administrative Assistant, 2005-2007

Kelly Temp (Administrative Assistant), Clorox Company, 2002-2005

Oakland, California

Manpower Temporary Services (1997-1999)

Princeton, New Jersey

Medical Center at Princeton, Home Care Division –

Accounting Services

Medical Center at Princeton, Doctors Orders –

Administrative Assistant

Medical Center at Princeton, Receptionist in Accounts Receivable

Fremont, California8

Natural Wonders – Account Receivable

Weyerhaeuser Paper Company (1992-1995)

Administrative Assistant to Production Manager

North Bend, Oregon

Experienced Educator (10 years experience)

Coos Bay School District (2008-2018)

Millicoma – Long term Special Education

Madison/Sunset Teacher – Long term English

Language Learners

Madison 2nd Grade Teacher – Temporary contract

Substitute Teacher (all grades – primarily elementary)

North Bend School District (2008-2018)

NBSD In-House Tutor <1 year

Substitute Teacher (all grades – primarily elementary)

Coquille School District (2008-2018)

Substitute Teacher (all grades)

English Language Tutor, 3rd Grade (Volunteer) (2007-

2008)

Substitute Teacher – Title I Reading (1999-2000)

Reedsport School District (2008-2018)

Substitute Teacher (all grades – primarily elementary)

Diocese of Oakland, California (2001-2007)

Diocese Teacher and Volunteer

Education

George Fox University, 2010-2015

Educational Foundations and Leadership

Med Reading Credential Program

Newberg, Oregon

Eastern Oregon University, 1997-1999

Master of Teacher Education

LaGrande, Oregon

Franciscan University of Steubenville, 1987-1990

BS Accounting; Minors: Theology & Human Life Issues

Steubenville, Ohio

Southwestern Oregon Community College, 1979+

General Studies Transfer – Business and Art

Emphasis

Coos Bay, Oregon

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