Data Entry Administrative Assistant
Resume:
Janetta Blevins
Professional Summary
Self-motivated accounting and administrative professional offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge.
Work History
Boyd County Public Library - Administrative Assistant Ashland, KY
04/2023 - 10/2024
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
• Entered employee timesheets to be delivered to accountant for payroll processing.
• Made bank deposits and verified daily cash sheets for accuracy.
• Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Maintained inventory of office supplies and placed orders.
• Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Assisted coworkers and staff members with special tasks on daily basis. ************@*****.***
Argillite, KY 41121
Bold Profile
Skills
• Accounts Receivable
• Accounts Payable
• Collections
• Payroll
• Administrative Assistant
• Customer Service Rep
• Complex problem solving
• Strong communication skills
• Effective time management
• Expert in customer relations
• Proficient in SAP
• Great Plains knowledge
Education
Various
Excel, AP
Continuing Education Courses
01/2012
Liberty University
Accounting
Finished two semesters
JB
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
ExPro, Inc - Accounts Payable /Payroll
Wurtland, Ky
07/2018 - 02/2022
• Ensured timely payments to vendors by developing a robust payment schedule and maintaining clear communication regarding due dates.
• Decreased late fees by implementing an effective invoice tracking system for better monitoring of payment deadlines.
• Streamlined accounts payable processes by implementing an efficient filing system and reducing invoice processing time.
• Developed strong relationships with vendors, leading to improved payment terms and more favorable contract negotiations in some cases.
• Improved payroll accuracy by conducting regular audits and addressing discrepancies in a timely manner.
• Collaborated with human resources to ensure smooth onboarding of new employees, including setting up payroll accounts and providing necessary documentation for tax purposes.
• Supported the finance department during audits by providing thorough documentation and explanations of accounting procedures specific to payroll and accounts payable functions.
Marathon Petroleum - Senior Processor
Catlettsburg, KY
03/2013 - 07/2015
• Initial member of a team assembled to centralize a newly created Accounts Payable Department at the Marine Division, Analytical and Financial
• Supported transition from APW to SAP, drop from MPC to Hardin Street Marine, in addition to several SAP upgrades
• Analyzed current AP process flow and created new processes in order to minimize vendor payment turnaround time
• Used SAP to correctly credit invoices to appropriate accounts in order to facilitate accurate budgeting, process check request and perform analytical research on accounts
• Wrote Accounts Payable SOP's and created a new AP Employee Desk Manual
• Increased revenue by catching coding errors, double payments to vendors, validating invoices by rates, etc
• Which totaled over $70M in savings, earning 2 merit awards
• Processed an average of 500 invoices per month
• Calculated figures such as discounts, percentage allocations and credits
• Reduced time and costs and increased efficiency by introducing new accounting procedures
Accomplishments
• Researched and resolved billing problems that had been previously missed saving millions of dollars in overpayments.
• Earned 2 merit awards for outstanding performance.
• Received multiple awards for accuracy in data entry.
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