Human Resources Payroll Specialist
Resume:
Shamale Wilson
Human Resources, Full Cycle Recruiting, Sales, Payroll, Accounting Coordinator
Katy, TX 77493 *********@*****.***
Authorized to work in the US for any employer
I am driven to enthusiastically be the best at what I do. Jack of all trades. I have obtained a substantial amount of knowledge over my career.
Payroll Specialist 2
BP
501 Westlake Park BLVD Houston, TX 77079
January 2025 to present
• Process bi-weekly and monthly payroll for multiple departments
• Prepares payroll data ensuring processes and data are in place for payroll processing per local country requirements and regulations
• Works in coordination with the outsourced service provider(s) to ensure that gross data is prepared and submitted in line with agreed payroll calendars, reviews pre-payroll run data and verification and provides final sign off to vendor prior to final payroll runs to employees.
• Conducts start of year and end of year payroll administration activities and payroll administration preparation and processing activities for their country working with 3rd party
• Supports audits and regulatory requests for payroll data and responds to and processes requests for changes to Payroll data
• Supervises payroll input data quality (e.g. rewards, performance, time and attendance etc.) and process payroll impacts
• Provides subject matter expertise in all payroll processes and a sound knowledge of end to end payroll delivery for their country
• Identifies, raises and applies continuous improvements to services Account manager /Recruiter
Visa Solutions Healthcare
25211 Grogan’s Mill Rd Ste 410 Woodlands, TX 77380 May 2023 to December 2024
• Responsible for matching and submitting clinicians based on the client intake and specific needs per unit and or specialty as outlined by each specific location.
• Building rapport
• Expanding job orders, by skill marketing and guiding the clients on key factors
• expediated immigration or giving heightened awareness to very experienced nurses
• Working closely with the Director of Client Success to learn an understanding of each client’s unique staffing challenges. Successfully create and foster
• Excellent customer relationships at the submission level.
• Responsibility to handle all aspects for submissions, setting up interviews, completing offer letters for each client unit assigned to manage.
• Clients glove service is the expectation with all communication, written or spoken with all clients contact interactions. Closely work with all internal departments to execute the outcomes needed.
• Communicate hot needs, or open positions that have been open for more
• Communicate with Talent Relations Team as well as Recruitment to have areas of awareness for sourcing and matching.
• Collect specific details on any open jobs/ per unit as assigned to you. Document, by entering all details into ATS.
• New job requisitions are added notify the Talent Relations and Recruitment
• Work closely with the Technical Screening Manager to understand all the intake details for matching the best qualified clinicians.
• Present qualified candidates for open job requisitions to Clients.
• Work closely with the client healthcare advocates and talent relations team to confirm availability.
• Client interview time slots. Set up and conduct interviews for each client assigned accordingly.
• Documents all outcomes / status of each interview in ATS. Completely document all feedback from interviews, successes or declines in ATS.
• Provide monthly updated data for client pipeline status, reporting from ATS with timeline estimates.
• (Nurses, CNA’s) and Internet Sourcing and Daily Heavy Recruiting Candidates and Applicants Via Web based Software’s
• Long Term Care/Hospice Experience/International Nursing Talent Acquisition Recruiter/Source
TKO Staffing
Colorado Springs, CO
January 2021 to April 2023 Contract Position
• Sourcing Candidates, recruiting all Client Requisitions Interviewing Applicants.
/Onboarding
• Replacing Call in Staff Daily and Keeping on Call phone after hours
• creating and tracking job descriptions
• Onboarding and Credentialing New Hires and Terms Data Entry in ATS
• Candidate Prescreen
• Interview
• Submitted
• Client Offers
• Onboarding
• Rejected Remove and or refuse applicant in ATS
• Interacting with potential candidates on social media and professional networks (e.g. LinkedIn, ATS)
• Crafting and sending recruiting emails.
• Coordinating with hiring managers to determine position requirements.
• Identify qualified candidate profiles using various sourcing techniques (e.g. google search)
• Develop talent pipelines for future hiring needs.
• Measure conversion rates, including numbers of passive candidates who turn into applicants, get invited to interviews, get offers and get hired.
• Ask for referrals from current employees and external networks.
• Promote our employer brand online and offline.
• Maintain candidate databases (e.g. via our Applicant Tracking System).
• Communicate with past applicants regarding new job opportunities.
• Recruiting Healthcare (RN’s, Administration, IT, Warehouse general labor, Welders, and Hourly Staff) Positions Large Volumes Applicants Daily and Out of State Traveling Assignments
• Phone Screens
• Cold Calls
• Offer Letters to Candidates (New Hires)
• Sourcing for Potential Candidates Leads
• Job Postings and Ads
• Executing Job Offers
• Sales and Marketing
• Scheduling Interviews
• Background Checks/Onboarding
• Sending offer letters
• Job Requisitions Peoplesoft and Taleo Exp.
• Temp Works
• Discovery Calls Hiring Managers
• Weekly Job Postings
• Contacting Applicants via email, text, and phone calls/ Indeed Messaging
• Worked several requisitions at 1 time with 2 different regions Healthcare Hourly positions as well as administration Management positions Human Resources Manager; Payroll Specialist/Recruiter AllTech Staffing
Houston, TX
June 2014 to January 2021
• Payroll Reports/General Ledgers/Labor Distribution/ Reconciliations
• Census, Staffing, and Labor Daily Reports
• 200+ Employees Current Payroll Runs
• Strong computer Skills
• Credentialing, Maintaining Employee Files
• Updating employee files, Recruiting hourly and field employees, Staffing and direct model roles
• implementing job evaluations monthly and yearly
• creating and tracking job descriptions
• Entering Orders
• Background checks, Drug Screens, and I-9 Verifications E-Verify and Audits
• Recruiting all open requisitions alongside recruiting team/Onboarding when Offers are generated
• Run & Review Payroll for Processing
• On-boarding New Hires Benefit Enrollments through SAP/Paychex/
• Sending out Offer Letters to New Hires
• Knowledge of HIPAA & OSHA Regulations and Laws
• Safety Meetings, Training and compliance
• Scanning & Filing Documents, Documents Review
• Preparing W-2's, 1099's
• State and Federal Taxation
• HR Functions
• Reporting Worker’s Comp Claims and Correspondents
• Compliance/Safety and HIPAA
• Recruiting (Admin, production, IT, ED’s, Hourly Staff, and CNA’s, RN, RT and DON’s)
• Replacing Call in Staff Daily and Keeping on Call phone after hours
• Garnishments, Benefits
• PEO Knowledge and Experience
• 401K, ESPP Refunds and Stock Payouts Bonus and Merit Payments
• Daily Payroll Timekeeping (Verifying Payroll Batch before Submitting) KRONOS-Paychex Workforce Now
• AP/AP Accounts
• Residents Trust Fund/Balancing Books
• Residents Accounts/Private Pay
• Residents/Patient Billing Statements
• AR/AP Entering Credits to Accounts
• Customer Service
• EMR experience
• Medical Records and Patient Services
• Work Opportunity Tax Credit Experience
• HRIS Data Management Tracking SAP system to include but not be limited to W-4s, address, name, rate, direct deposit, terminations, leaves, department, job codes, EEO, workers comp, state changes
• Exit Interviews on Terminations
• Manage workflows to ensure all payroll transactions are processed accurately and timely
• Perform daily payroll department operations
• Document and update payroll procedures
• Process tax status, direct deposit and miscellaneous changes
• Review and analyze payroll hours/reports for accuracy and make necessary corrections
• Perform periodic internal audits of payments
• Maintain current knowledge of IRS regulations
• Work with HRIS and Support Center to troubleshoot/resolve issues
• Act as front-line Support for HR by performing customer service functions such as answering employee requests and questions
• Perform safe work practices and participate in training and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards and laws.
• Report all unsafe acts, unsafe conditions, and injuries to supervisor or Human.
• Perform other duties as required.
Business Office Manager-Payroll Clerk JM Eagle-
Wharton, TX
August 2011 to
May 2014
• Onboarding New Hires Data Entry HRIS through ADP
• Compliance/Safety OSHA HIPAA FMLA
• Federal and State regulations
• Recruiting
• Timekeeping SAP
• Making Bi-weekly; Salary, and Semi=-Monthly Schedules for All Staff to Coordinate with Budget and Cost Effective
• Time clock and Payroll data entry Dayforce-ADP
• Overseeing Residents accounts/billing
• Residents Trust Fund/Balancing Books
• Entering changes to employee data in system to include but not be limited to W-4s, address, name, rate, direct deposit, terminations, leaves, department, job codes, EEO, workers comp, state changes
• Exit Interview and grievances
• Training and orientating new hires
• Conducted All Background and I-9 E-Verify
• Benefits and Child Support Garnishments
• State and Federal Taxes Withholdings
• Processed TWC Claims Etc.
• Scanning &Filing Documents
• Ordering Equipment and Supplies
• Internet Sourcing new candidates Job Postings
• Human Resources Coordinator/Truck Driver Recruiter
• KJA Staffing - Wharton, TX May 2007 to August 2011
• Recruiting
• Hiring staff, Scheduling positions and call offs in cost effective budget PPD
• Reporting and working with DON
• Making Bi-weekly Schedules 4 on 2 off etc. for All Staff to Coordinate with Budget and Cost Effective
• Order Supplies for Maintenance dept. within budget
• Time clock Adjustments
• creating and tracking job descriptions
• Onboarding and onboarding New Hires and Terms Data Entry through Paycom/QuickBooks
• Reporting
• Compliance/Safety OSHA Logs HIPAA FMLA/TX DPS
• Federal and State regulations
• Keep Employee files in compliance
Interviews and phone Screens with Applicants
Employee Engagement and planning monthly employee events Processing payroll and timecards etc.
Education
Associate’s in accounting
Colorado Technical University-Online Campus - Phoenix, AZ October 2018 to October 2022 Diploma
Stroman High School - Victoria,
Additional Information
MS Word, MS Works, MS Excel, MS Outlook, Mac OS, QuickBooks, Microsoft Spreadsheet, 10 Key Skills, Ultipro Smartlinx, SAP Experience, Netchex, ERSP, Med-Assets, Kronos, Ceridian Workforce Now, PPT, Paycor and Paycom, ADP Workforce Now, HubSpot, Taleo, Salesforce, and Avionte, Worday, Paychex, Paycom.
Skills
• Achieved and exceeded targets for any organization
• Competent and knowledgeable in utilizing best practices
• Great attention to detail and hitting timelines
• Collects, research, identify data: utilizing intuition and experience to complete tasks
• Resilient and adaptable
• Responsible for always being my best
• Demonstrates accountability
• Increased social media followers by creating an engagement account for the business
• Psychological safety
• Continuous learning
• Legal and regulatory environment and compliance
• Partner management
• Continuous improvement
• Interpersonal knowledge
• Analytical thinking
• Agile core principles
• Resilience
• Partnership
• Coaching
• Customer Centric Thinking
• Transformed sales/account management performance by communicating and motivating my fellow team, resulting in a remarkable increase in delegating impactful structural corporate changes, successful replacement of candidates in pipelines and opening new job orders
• Managed a portfolio of 15+ clients
• Strategy and vision/I have the capacity to envision futuristic optimistic goals and strive to formulate
• Problem solver-out of the box thinker
• Experience in working in an international diverse fast past environment
Contact this candidate