Admin Assistant Document Controller
Resume:
APPLICATION FOR THE POST OF DOCUMENT CONTROLLER
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PRAKASAN.P.K
QATAR
Mob: 009**-********
E-mail: ***********@*****.***
OBJECTIVE:
Seeking for a good profession where my knowledge, experience and skills will utilize for the growth and success of an organization.
TOTAL PROFESSIONAL EXPERIENCE as a DOCUMENT CONTROLLER / ADMIN:
(15+ years of experience in UAE & Qatar with EDMS (ACONEX, WRENCH & CVIP) I. M/s. AL JABER HEAVY LIFT & TRANSPORT W.L.L QATAR - (APRIL 2023 to Sep 2025) Project Details:
• North Field Expansion Project EPC-1, Rasa Laffan, Qatar (Oil & Gas Sector) Initiated by QatarEnergy LNG
II. M/s. GAAR CONSTRUCTION W.L.L QATAR - (MAY 2022 to FEB 2023) Project Details:
• GTC760-Construction of RPS & Associated Pipelines, Mekaines Qatar III. M/s. LEIGHTON CONTRACTING QATAR – (JULY 2014 to MAY 2022) Project Details:
• New Orbital Highway & Truck Route - Contract -3
• Manateq QEZ-3 Project-P2118 (Construction of Roads & Infrastructure-UmAlhoul
• Design&Build of Manateq Oasis Project,RasBufontas Special Economic Zone(QEZ-1)
• GTC760-Construction of RPS & Associated Pipelines, Mekaines Qatar IV. M/s. SIX CONSTRUCT CO. LTD, U.A.E - (MAY 2012 to DEC 2012) Project Details:
• Worked in Diving Department as a Document Controller V. M/s. KHANSAHEB CIVIL ENGINEERING L.L.C, U.A.E - (MAY 2007 to MAR 2012) Project Details:
• DIP Phase-3 (Dubai Investment Park)
• DWTC (Dubai World Trade Center) Bulk Excavation
• Jumeirah Village-II Infrastructure Works
• Easy Hotel Project, JAFZA Dubai
• Monti Carlo Beach Club, Saadiyat Island - Abudhabi
• Khansaheb Hussain (Division of KHANSAHEB LLC) - For Oil Field Operation, Buhasa, Abudhabi APPLICATION FOR THE POST OF DOCUMENT CONTROLLER
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DUTIES AND RESPONSIBILITES:
• Maintain the ISO standard for document control and filing, ensuring that all logs (log-in and log-out registers) and documents are organized chronologically and by job for easy retrieval
• Submit and receive all technical documents, including Method Statements, Lifting Plans, Material Submittals, Technical Queries, IRs, MIRs, RFIs, and Drawings, to and from Clients, Contractors, and Subcontractors, while maintaining and updating records accordingly
• Manage project documentation, including emails, correspondence, and reports.
• Register all outgoing and incoming documents and distribute to the concerned authorities
• Receive and update daily progress reports from concerned & ensuring accurate record-keeping
• Generate and submit Weekly Reports, Monthly Reports, Daily Reports, POB (Personnel on Board), and Daily Manhour & Equipment’s Report to Client and Contractors
• Maintain an Equipment & Vehicle Database and monitor the validity of equipment documents
• Prepare equipment inspection checklists to ensure compliance and safety
• Update and monitor the medical certificates of Divers, Supervisors & other personnel to ensure compliance
• Manage the PMS (Planned Maintenance System) for Equipment Certification and Allocation
• Maintain Diving Equipment Records in compliance with IMCA guidelines
• Arrange required tests for equipment and send them to the concerned authorities
• Coordinate with Main Office, Site Agents, Engineers, Coordinators, Supervisors and other various dept. to ensure smooth project execution
• Coordinate with Subcontractors and Suppliers to ensure timely project delivery
• Assist Managers with administration and overall coordination, ensuring necessary approvals are obtained for work progress.
• Assist the Estimator for preparing Enquiries, coordination with Suppliers / Subcontractors
• Verify the Purchase Orders, Invoices, quotations and delivery notes
• Handle petty cash and ensure accurate records.
• Manage Qatar Energy Security Gate Pass (RLIC) applications, monitoring expiry date, renewal process, maintain and update register and preparing report
• Coordinate and arrange medical screening, Project Safety induction and other mandatory training for employees and maintain a register
• Prepare and arrange Project Gate Passes (FLACS Card - Field Labors Access Control System) for employees
• Prepare Qatar Energy Material Exit Pass for the movement of project materials, request Police Escorts for cargo transportation as required
EDUCATION QUALIFICATIONS:
• B.A - Bachelor of Arts - Calicut University, Kerala, India
• Pre-Degree – University of Calicut, Kerala, India
• SSLC – Board of Public Examinations, Govt. of Kerala, India OTHER QUALIFICATIONS:
Diploma in Office Management & Financial Accounting (IT Mission, Dept. of Information Technology, Kerala, India)
COMPUTER SKILLS:
Windows, MS Office, MS Access, MS PowerPoint & Internet EDMS (EDMS - Electronic Document Management System) such as ACONEX, WRENCH & CVIP APPLICATION FOR THE POST OF DOCUMENT CONTROLLER
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PERSONAL DETAILS:
Nationality : Indian
Passport No. : U0129354
Sex : Male
Marital Status : Married
LANGUAGES KNOWN:
Read, Write & Speak : English, Hindi & Malayalam
Speak : Tamil
PERMANENT ADDRESS IN INDIA
Panthayil (House)
Porkulam (Post)
Kunnamkulam (Via)
680542 (Pin), Trichur (Dist)
Kerala, India
Mob: 0091-894-***-****
COMMUNICATION ADDRESS IN QATAR
Post Box No. 22478
Doha, Qatar
Mobile: +974-********
Email: ***********@*****.***
DECLARATION
I hereby declare that the information furnished above is true to the best of my knowledge & belief and that I have not concealed or distorted any relevant information. PRAKASAN.P.K
QATAR
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