Administrative Assistant Executive
Resume:
Adam Prock
**** ******* **** *** ** Dallas, Texas 75240
*********@*****.***
Professional Summary
Highly organized and detail-oriented Administrative Assistant with over 20 years of experience supporting executives and teams in fast-paced office environments. Skilled in managing schedules, coordinating meetings, handling confidential information, and improving office efficiency. Known for strong communication skills, problem-solving abilities, and a proactive approach to administrative support.
Core Skills
•Calendar & Meeting Management
•Travel Arrangements & Expense Reporting (Concur Expense & invoice)
•Office Supply & Vendor Coordination
•Document Preparation & Filing Systems
•Customer Service & Communication
•Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•Accounting software (Peachtree, Oracle, Great Plains, Quickbooks)
•Data Entry & Database Management
•Confidentiality & Discretion
Professional Experience
Administrative Assistant
PrimeLending, 10/16-9/25
•Assist the CAO, Director of Accounting and Finance and the CFO as needed
•Handle travel arrangements, process and reconcile expense reports
•Manage conference rooms, set up meetings and coordinate catering needs
•Verify tin numbers, set up new vendors and employees and ACH payments
•Process FedEx, mail and log incoming checks and distribute AP checks
•Coordinate department outings and monthly team building activities
•Coordinate volunteer and community activities
•Order and restock supplies and maintain files
•Process incoming and outgoing wire transfers and daily deposits
Administrative Assistant
Caliber Home Loans, 8/14-10/16
•Assist Executive Assistants as needed
•Handle travel arrangements, process and reconcile expense reports
•Manage conference rooms, set up meetings and coordinate catering needs
•Issue ID and security badges, assist with interviews and onboarding of new hires
•Process mail and checks, order office supplies, restock Executive suite and work room
Senior Executive Assistant to the CEO
MedLanding, 10/12 to 3/14
•Assist the CEO with the day-to-day operations
•Manage the calendar for the CEO and Vice President of Sales including daily meetings, to do list, projects, and deadlines
•Handle and manage all purchasing of equipment and office supplies
•Implement policies and procedures for the company
•Coordinate all travel arrangements and maintain and manage the conference room
•Assist with recruiting, setting up new hires and administering benefits
Senior Executive Assistant to the President
Spirit Celebration Inc., 11/02 to 4/16 (Evening, part-time and seasonal)
•Manage and schedule various tasks for the President including daily meetings, to do list, projects, and deadlines
•Handle all accounts receivable and payable invoices
•Oversee receipt of all release forms necessary for medical insurance
•Compose correspondence to members and gyms for upcoming events regarding scheduling and availability
•Make deposits and payroll
Administrative Assistant III
Aramark, 6/11 to 9/12
Southern Methodist University, 10/08 to 6/11
***SMU outsourced Facilities Management & Sustainability effective 6/11
•Assist Executive Director and Director with special projects as required
•Receive requests for service via phone, fax, e-mail, and in person
•Compile data reports, maintain records, logs, and timesheets
•Maintain proper inventory of office, other supplies and reorders as necessary
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