Accounts Payable Specialist
Resume:
Experience:
**/**/****- *** ***** Tire, Corporate
Moorpark, CA
Accounts Payable Specialist (Great Plains, Edge)
Process Tire invoices for 12 stores
Process invoices for auto parts and auto repairs for 12 stores
Research invoices for payment
File and maintain payables in pending
Pull weekly invoices for 12 stores according to cash requirements and file when paid
8/2019 -11/2019 CARD, Center for Autism and Related Disorders- Temporary/Contract
Woodland Hills, CA
Collections Specialist - Refunds (Ebridge, ERP)
Received demand letters for refund of double payments
Researched deposits, recording assigned invoice number
Printed proofs of explanation of benefits from bills paid by carrier
11/2018-11/2018 Ameritek Industries - Short term Project
San Fernando, CA
Accounting Assistant (Sage/Dac Easy Sw)
Created commission invoices for earned commissions
Applied payments to invoices created for commission
Posted work
04/2018-07/2018 Bio-Nutraceutical Inc. - Temporary/ Contract
Chatsworth, CA
Accounts Payable/Receivable Clerk (QuickBooks Sw)
Set up new vendors/obtain W-9’s from vendor
3-way match PO/Invoice and packing slip
Entered invoices into a/p system and filed in pending
Printed checks, matched invoices to checks and presented for signature
Mailed signed checks and stamped back-up “paid”
Alpha filed paid invoices
Performed research and other projects as requested
Received checks and wires and applied to invoices
Recorded new sales in sales book
Billing for new sales and filed copy of new sales in “Pending” binder
Pulled A/R bills that were paid, stamped and filed in paid files.
09/2017-12/2017 Implant Direct - Temporary/Contract
Thousand Oaks, CA
Accounts Receivable Clerk (Special Project “Refunds”)
(Syteline/Magento Sw)
Set up files for pending refunds
Prepared Vendor Request Form to obtain vendor #
Verified addresses with Google and clients
Recorded refund on Monthly Refund Excel spread sheet
Sent check request and supporting documents to A/P for processing
Applied Debits as needed for non-refundable
Reviewed daily RMAs for Warrantees and confirmed returns
Copied notes from analysts monthly spread sheet to Syteline Notes.
01/2017-03/2017 ITT Aerospace (Electrofilm) - Temporary/Contract
Santa Clarita, CA
Accounts Payable Specialist (Assisted in closure of company)
(Made2Manage Sw)
Mail: opened, sorted, alphabetized
Packing slip pending file: maintained for daily 3-way matching
Processed correspondence with outer offices/vendors requesting back up
Matched invoices, purchase orders and packing slips, reviewing for completeness and accuracy
Maintained the posted invoices pending file
Pulled posted invoices for payment
Contacted vendors for missing W9’s
Achieved prior year files to storage
Special projects and research as requested
10/2016-12/2016 USC Verdugo Hills Hospital - Temporary/Contract
Glendale, CA
Accounts Payable Clerk (Covering leave of absence)
(MedSeries 4 AS400 Sw)
Mail: opened, sorted, alphabetized
Invoices: 3-way matching
A/P pending file: filed posted invoices
A/P pending file: pulled invoices for payment with checks to be signed
Scan to file: check copies and back-up to electronic files
Filed: hard copy of back-up and check copies in master alpha paid file cabinets
Special projects and research as requested
04/2016-07/2016 Andersen Tax, Inc.- Temporary Assignment
Los Angeles, CA
Accountant Assistant - (Supported Senior Accountant)
(All work done thru Excel Sw)
Allocated (coded) and matched receipts to numerous credit card charges on downloaded statements
Downloaded bank statements to Excel for reconciliation: identified, coded transactions, matched receipts received from client, provided description
Monthly invoicing of two private water companies, entered monthly recurring charges and meter charges, prepared for mailing
Filed and maintained hard copy and back-ups on all accounts in ledger notebooks. Downloaded payroll info for journal and prepared journal
Scanned all deposits and filed as PDF’s in online file system
10/2015-04/2016 HealthNet – Contract Temporary Assignment
Woodland Hills, CA
Membership Accounting Representative 1, Operations
(Covered Pre-Enrollment period)
(Proprietary in-house Sw)
Entered new applicants into healthcare system using Company specific software and Excel
Verified all paper work and entered information into the Medicare system
Correspond with applicants as needed to complete application process
Scanned documents into files and verified eligibility
Recorded productivity through time and project entry software
11/2014-01/2015 Ezralow Property Management Company - Temporary Assignment
Calabasas, CA
Accounts Payable Clerk (Covered leave of absence)
(Yardi Sw)
Coded invoices
Scanned invoices for electronic filing
Entered invoices into accounts payable system and stamped posted
Filed in payment binders
7/2014-10/2014 AMA Waterways - Temporary Assignment
Calabasas, CA
Accounts Payable Clerk (Covered leave of absence)
(Oracle Sw)
Coded invoices
Scanned invoices for electronic filing
Entered invoices into accounts payable system and stamped posted
4/2014-06/2014 Cirus Asset Management - Temporary Assignment
Calabasas, CA
Accounts Payable Clerk (Covered employee vacations)
(Yardi Sw)
Coded invoices
Scanned invoices for electronic filing
Entered invoices into accounts payable system and stamped posted
11/2009-08/2011 MACIAS GINI O’CONNELL, CPA’s
Los Angeles, CA 310-***-****
Accounting Specialist
(Sage Sw)
Reviewed invoices for approval (3) offices
Coded, entered, batched invoices
Printed checks matched invoices
Obtained signatures and prepared mailing
Maintained files, resolved vendor disputes, assisted in Month-end
Handled vendor calls and branch relations
10/2005-01/2009 WESTERN ASSET MANAGEMENT
Pasadena, CA 626-***-****
Accounts Payable Coordinator
(Coda Financial Sw)
Reviewed invoices for approval
Coded, entered and matched invoices
Obtained signatures and prepared mailing
Maintain vendor files. Researched and analyzed
Daily vendor and staff contact
Assisted in Month-end closing analyzing accounts
07/2004-10/2005 LA FOLLETTE JOHNSON DEHAAS FESLER & AMES
Los Angeles, CA 213-***-****
Accounts Payable Coordinator
Reviewed invoices/expense reports for payment
Obtained approvals, coded, entered invoices
Matched checks and obtained signatures
Reconciled credit card
Assisted in Month-end closing – research
08/2000-05/2004 THELEN REID & PRIEST, LLP
Los Angeles, CA 213-***-****
Accounts Payable Clerk
Reviewed invoices/expense reports for payment
Coded, entered, cut checks and matched
Obtained signatures and prepared mailing
Daily vendor/attorney contact and conflict resolution
Provided back-up copies to detail for Monthly bill upon request
Assisted in Month End closing
EDUCATION:
Glendale College - Business
West Valley Occupational Center:
oCertificate in Medical Terminology (2015, Hit1
oMedical Office Administration (2015) Hit2
oCertificates in Medical Insurance (2015) Hit3
SKILLS:
10-key by touch, Typing 45 wpm, PC literate; Excel, Word, Edge, Great Plains.
Coda Financial, QuickBooks, CMS, Elite, Sage (AccPac), Yardi,
Syteline, Magento Sage (DacEasy)
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