Executive Assistant Data Entry
Resume:
DONNA R. DIXON
Biglerville, PA 17307
EMPLOYMENT STATUS
Presently retired, however, I have missed being on a routine schedule and up to date on my skills as an executive assistant.
BUSINESS EXPERIENCE
Secretary-Treasurer July 2008 – April 11, 2014
Tyrone Township
York Springs, PA 17372
Responsible for managing the Township office. Duties included issuing zoning, building and road occupancy permits to residents; answered questions on township ordinances and resolutions either by email, telephone or mail; maintained the Township's bookkeeping using QuickBooks that involved cutting checks for bills and payroll for approval by the Board of Supervisors on a biweekly basis, depositing or withdrawing money from different banks either electronically or physically which required being bonded; paid federal, state and local taxes monthly and quarterly; took minutes of biweekly meetings; placed legal advertisements in newspapers for future public meetings, budget announcements, etc.; prepared the budget for the forthcoming year for the supervisors' approval; prepared numerous forms and surveys for federal, state and county in order to receive allocations for firefighters' relief funds, pension, liquid fuel and sewage enforcement. Assisted in preparing a quarterly Township newsletter sent to the residents using Publisher software.
Human Resources Manager June 2004 – July 2007
Penn Wood Products, Inc.
East Berlin, PA 17316
Responsible for hiring and dismissing production personnel; prepared biweekly payroll information, including calculating timecards, new employee information, terminations, changes in exemptions, medical deductions, addresses, etc. Prepared biweekly payroll distribution and accrual reports inputting the payroll distribution into an E2 System.
Prepared performance evaluations and personnel action requests for employee promotions, wage progressions, transfers and demotions when due, forwarding to supervisors for completion.
Responsible for health insurance and 401K programs, notifying employees when they were eligible to enroll; met and negotiated with several health insurance companies to determine which insurance program was best suited for the company employees; handled all communications with both the health insurance and 401K providers when there were questions or problems.
Conducted employee and safety orientation for new employees.
Represented company at all unemployment compensation hearings. Completed all paperwork received from county assistance, county domestic relations, OSHA and state unemployment compensation offices which were of a timely nature.
Coordinated annual hearing test scheduling of all employees.
Mediated any differences with supervisors and employees to improve communication and suggested a remedy for the problem.
Communicated with the insurance provider for the company's workers' compensation on any employee accidents and was very involved with the company's Safety Committee Program, conducting safety audits, preparing route cause analysis reports and reporting any accidents to the insurance provider.
Was instrumental in starting a drug-free workplace; organized English classes for the Hispanic employees taught by the York County Literacy Council; revised the company's handbook; created a database of all employees' confidential information; assisted in creating an Excel standardized wage and classification scale, attendance policy and a wellness program.
Executive Secretary April 1987 - June 2004
Deputy Secretaries for: And
Safety and Labor-Management Relations May 1981 – December 1986
Executive Deputy Secretary
Deputy Secretary for Administration
Unemployment Compensation Program
Employment Security and Job Training
Safety and Standards
Job Training Partnership
Labor
Pennsylvania Department of Labor and Industry
Harrisburg, PA 17120
Performed confidential, complex stenographic and administrative duties required in the operation of the Office of the Deputy Secretaries requiring knowledge of all subordinate bureaus within the Deputies' jurisdiction that included the Office of Unemployment Compensation Service Centers, Labor-Management Cooperation, Information Technology, Equal Opportunity, Financial Management Vocational Rehabilitation and PENNSAFE, the Bureaus of Benefits and Allowances, Employer Tax Operations, Social Security for Public Employees, Workforce Investment, Mediation, Occupational and Industrial Safety, Labor Law Compliance, Human Resources, Apprenticeship and Training and Administrative Services and the Pennsylvania Labor Relations Board.
Received and read all mail and at the Deputies' discretion, prepared correspondence for the Deputies' signature. Distributed correspondence inquiries to bureau directors stressing time element and made certain that assignments were completed if a deadline had been established.
Scheduled meetings and assembled information.
Additional Responsibilities/Projects:
Timekeeper for 17th Floor for approximately 40-50 employees. Duties included inputting leave for thoseemployees, including wages and working out-of-class. Also responsible for inputting Monthly Time Distribution Reports for federal and multi-funded employees.
Facilitator for Imagine Pa. Responsible for insuring that all 17th Floor employees were knowledgeable in inputting their leave online when Wave 4 went live on March 8, 2003.
Assisted unemployment claimants regarding the status of their claims by requesting Central Office staff to follow up or by emailing the appropriate Unemployment Compensation Service Center.
Researched and compared seven different cell phone purchase plans that would meet the Deputy for Unemployment Compensation Programs' needs, including cost effectiveness.
Personal Computer Coordinator for 17th Floor.
Instrumental in implementing an automated Mail Tracking System utilized throughout the Department.
Conference Coordinator for several Schools' Cooperation Committee Conferences throughout the Commonwealth.
Executive Assistant January 1987 – April 1987
Office of the Secretary
Pennsylvania Department of Labor and Industry
Harrisburg, PA 17120
Served as Office Manager for the Secretary, scheduling meetings and keeping his itinerary up to date.
Performed confidential, complex stenographic and administrative duties required in the operation of the Office of the Secretary requiring the knowledge of all subordinate bureaus/offices within the Department.
Received and read all mail. Prepared correspondence for the Secretary's signature.
Supervised clerical staff within the Secretary's Office.
Additional Responsibilities/Projects:
Gathered and organized material for several "Capital For A Day" events.
EDUCATIONAL BACKGROUND:
Sat for and passed the Certified Professional Secretary Examination on May 1 and 2, 1992, given by Professional Secretaries International.
A.S. Degree, Executive and Legal Secretariat, June 1970
Brandywine College, Wilmington, DE
SKILLS
Shorthand, dictation equipment, PC Microsoft Software Programs: Word, Access, Excel, PowerPoint, Publisher, Outlook and QuickBooks.
REFERENCES
Attached.
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