Finance Manager Executive Assistant

Sheena Van Lew

Dumfries, VA *****

571-***-**** *******@*****.***

Professional Profile Results-driven Finance Manager with expertise in budgeting, invoicing, financial reporting, and client relationship management. Proven ability to streamline processes, oversee large financial portfolios, and provide actionable insights. Skilled in handling complex financial transactions and managing projects from inception to completion.

Experience FINANCE MANAGER

SPARGO, Inc. Fairfax, VA NOVEMBER 2022 – PRESENT o Process contract orders for exhibit booths, sponsorships, and marketing materials. o Generate invoices, purchase orders, and vendor forms, ensuring compliance with company policies. o Manage and monitor collections for multiple clients, totaling an average of $20M per meeting. o Reconcile financial reports across internal and external systems to ensure accurate batching. o Generate and distribute weekly and monthly financial reports, providing timely insights into cash flow and outstanding balances to clients and internal departments. o Participate in project meetings to provide feedback on execution, monitoring, and closure. JR. REGISTRATION ACCOUNT MANAGER

SPARGO, Inc. Fairfax, VA MAY 2022 – NOVEMBER 2022 o To include prior registration duties.

o Developed, managed, and maintained timeline for registration deadlines and tasks, and onsite coordination for staff.

o Responsible for website testing and equipment needs of IT. o Developed and maintained data exchange and policy documentation for clients. REGISTRATION COORDINATOR II

SPARGO, Inc. Fairfax, VA AUGUST 2018 – JUNE 2020 o Coordinated registration and logistics for events with 2,500 to 42,000 attendees. o Coordinated personal travel and accommodation requirements, alongside preparation of events’ documentation and onsite support.

o Liaised with internal project managers, clients/delegates, and third-party suppliers daily from the briefing stage to post-event.

o Developed and maintained documentation required registration forms for client approval, deadlines, FAQs, and event schedules; website editing and uploading to reflect client requirements and system standards. o Tested badge data encoding to be used for lead retrieval and session access during events. o Generated weekly reports showing statistics, notes, and attendee evaluations to compare to current events. o Coordinated with the finance manager for financial processing and reporting of each event. BUSINESS SUPPORT SPECIALIST

E-9 Corporation Washington, DC AUGUST 2015 – NOVEMBER 2016 o Executive Assistant to the Deputy Executive Officer. o Prepared procedural policy documents for the Office of General Counsel (OGC) of the Dept. of Commerce. Sheena Van Lew

Dumfries, VA 22026

571-***-**** *******@*****.***

o Supported the Executive Office with travel coordination, budgeting, and compliance. o Pre-approved all submitted travel orders and vouchers incompliance with regulations and budget. o Prepared and submitted travel orders, vouchers, visas and handled passport issues for the OGC. o Prepared clear and actionable summaries of budget, building renovations, HR, IT, procurement meetings. EXECUTIVE ASSISTANT

E-9 Corporation Washington, DC SEPTEMBER 2013 – AUGUST 2015 o Administrative Assistant to the Chief Information Officer (CIO) of the Secretary’s Office of the Dept. of Commerce.

o Reviewed memorandums, budget funding authorizations, official letters for accuracy prior to signature. o Assembled documents and memorandum folders for routing within agency and outside bureaus. o Orchestrated meetings for the CIO and the Office of the CIO; escorted visitors within DOC. o Mentored new employees on data-entry procedures, reporting/approval requirements and budgetary restrictions.

HUMAN RESOURCES ASSISTANT/ADMINISTRATIVE SPECIALIST Pinkerton Government Services Springfield, VA MARCH 2007 – JULY 2009 o Input of ESPQ SF86 into EQIP system; sent completed packets to FSO for OPM. o Witnessed 312 briefings and terminations; distributed HR new hire and termination packages o Handled employee disputes, benefit issues, and paperwork for workman’s compensation. o Conducted orientation for new employees with 5 Star Security Officer Training Program. o Tracked and organized I-9, EEO, and Visit Letters. o Administered oral drug tests or slips for lab urinalysis testing. o Worked directly with DCJS for license tracking, payments of checks and fingerprinting of employees. Skills o Accounting & General Ledger

o Financial Reporting & Bank Reconciliation

o HR Policies & DCJS Hiring Procedures

o Processing of ESPQ SF86

o QuickBooks & Microsoft Office Suite`

o Team Leadership & Project Coordination

o SharePoint

Education DEFENSE ACQUISITION UNIVERSITY

Washington, DC JUNE 2014 – OCTOBER 2014

o Certification in Fundamentals of Systems Acquisition Management o Certification in Cost Analysis

POTOMAC HIGH SCHOOL

Dumfries, VA SEPTEMBER 1998 – MAY 2001

o Vocational Program Certification in Accounting

o Accounting/Business Management Advance Studies Diploma

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