HR Supervisor

MARIA CARINA MORALES-MALIHAN

Home Address: Yakal Street, Bgy. Comembo, Taguig City 1641

Mobile no.: 097*-******* (GLOBE)

Email Addresses: ***********.*******@*****.*** or ******************@*****.*** PROFESSIONAL EXPERIENCE

Competencies (Main Duties Performed): Employee and Labor Relations, Employee Services, Timekeeping, Compensation and Benefits, Payroll, Administrative Support and Talent & Acquisition

*HR Supervisor

Asian Appraisal Company, Inc. – September 4, 2023 to present Reporting to the HR and Admin Manager

Overseeing HR Assistant and works hand in hand with the Admin. Supervisor & Admin. Assistant PRIMARY RESPONSIBILITY: The establishment of the team for the employee services and compensation & benefits. Administration of talent management processes, including recruitment, onboarding, and succession planning.

• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers of understanding the skills and competencies required for openings.

• Facilitates employee movements (onboarding to offboarding)

• Develops and implements HR strategies and initiatives in consideration with the overall business strategy.

• Handles employment-related inquiries from applicants, employees, and supervisors.

• Acts as one of the trusted advisors to supervisors and managers providing strategic guidance and support.

• Administers employee benefit programs.

• Fosters a positive and inclusive workplace culture, promoting employee engagement and well-being.

• Assists in managing employee relations efforts, addressing any issues or conflicts that arise and ensuring compliance with company policies and employment laws.

**HR Supervisor

Advanced CompetencyDev Center Inc. – May 19, 2022 to August 30, 2023 Provides HR Services to Readycon Trading and Construction Corporation Reporting to the HR Manager and Top Management Coordinator Overseeing the HR Assistant & HR Talent Acquisition Specialist and works hand in hand with the Compensation and Benefits Officer

PRIMARY RESPONSIBILITY: Works closely with middle-level management pertaining to employee and labor relations concerns and relays the same to the HR Manager.

• Provides counseling services to employees.

• Attends HR concerns and grievances.

• Reviews the received IRs and prepares a Notice to Explain (NTE) and a Notice of Decision.

• Participates and conducts administrative hearings and dismissal processes.

• Provides advice and guidance to Heads and Managers in handling disciplinary matters.

• Communicates and administers HR policies.

• Checks the daily attendance monitoring sheets of each department for tardiness and AWOL cases.

• Ensures compliance with the ISO requirement.

• Collects and analyzes employee data.

• Attends SENA Conferences to represent the company.

• In charge of securing certifications (DOLE and NLRC certificate of the no-pending case). Ensures compliance in the semi-annual reporting as required by DOLE DO No. 174.

• Represents the HRD in the Health & Safety Committee Meetings and ManCom Meetings.

• In charge of facilitating the Annual Physical Examination for the employees.

• In charge of expediting the renewal of NBI clearances for the employees.

***HR Compensation and Benefits Assistant

Texicon Agri Ventures Corporation – July 13, 2015 to December 2021 Reporting to the Head and VP for Human Resources and VP & General Manager Works hand in hand with HR Assistant (Compensation and Benefits) and the HR Recruitment Associate

• Handled HRIS and 201 File maintenance including the encoding of employee's profile, monitoring of the updated government contributions in the HRIS and safekeeping of 201 folders.

• Monitored minimum wage orders for implementation and computed the wage distortion for affected employees.

• Responsible for the payment of government statutory benefits which includes posting of contributions & loans of employees (SSS & PAGIBIG) and preparation of generated SPA for Philhealth contributions.

• Prepared, encoded and checked the timekeeping and Payroll Summary of employees under Texicon Group of Companies (Texicon Agriventures Corp., Polara Chemicals, FAAS Corp., GDC, Giant Mind Holdings and Secongen Corp). End-to-end process from timekeeping to payroll processing to crediting through online banking.

• Prepared and checked computation of payroll entries for the monthly submission of BIR1601C to the Accounting department.

• Prepared and checked the computation of the Midyear Bonus, 13th month pay and Year End Bonus- for submission and approval of the HR Head, VP for HR and VP & General Manager. End-to-end process from preparation to checking of computation to submission for approval to crediting through online banking.

• Responsible for the preparation of HR payroll summary entries report and checking of variances on the submitted report to the Accounting Department.

• Responsible for the HR Reports preparation and checking such as: Payroll Expense Report, Payroll Active Report, Headcount Report, Payroll Summary Report, Government Remittances Report, Company loan deductions report, 13th month pay report and Leave Balances Report.

• Responsible for the filing of SSS Sickness and Maternity application. End-to-end process from filing via SSS online portal to processing of advance payments (to employees) to filing of reimbursement application.

• Final pay computation preparation and checking of computation (end-to-end process).

• End-to-end process of HMO and personal accident insurances of the employees (from enrolment to reimbursement filing to reporting of separated employees).

• Attended to employees’ queries especially regarding payroll, compensation and benefits and government statutory benefits.

• Extended support to the HR & Legal Assistant for the activities related to employee and labor relations.

• Assisted in the company events of the company such as Trainings, Summer Outing, Sports activities and Christmas Party.

• Assisted in conducting initial interview to applicants (sourced from job portals) and walk-in applicants. Endorsed the applicants who passed the initial interview to the next interviewer.

• Extended administrative support to the VP & General Manager & the Finance Department in assisting uploads of PCF or bank transfers via Business Online Banking.

Human Resources Assistant

Clothers Asia Corporation (Fisher Mall) – June 10, 2013 to March 2015

• Handled 201 File maintenance including the encoding of employee's profile, identification and salary information in the system (Caerus) and safekeeping of 201 folders.

• Preparation of HR memoranda and ensured that all employees were able to receive the hard copy of the same.

• Attended to employees’ queries regarding SSS and HDMF Loans.

• Checking of the attachments of forwarded SSS and HDMF Salary Loans and monitoring of status of the said loans in coordination with the Payroll department.

• Preparation of the SSS R1A and R3, ER2 and PHIC List of Resigned Employees and DOLE Report of Separated Employees including collating and gathering of data for the said reports.

• Preparation of the Certificate of Employment for resigned employees and whatever purpose/s it served.

• Checking of the Batch Total Report every payroll cutoff (which includes the total headcount of employees, number of newly-hired employees, number of resigned, AWOL and terminated employees, and number of employees who are put on-hold) and coordination with the HR Officer and HR Assistant (handling timekeeping) the number of generated daily time records versus the total headcount indicated in the Batch Total Report if tally.

• Checking and ensured that the New Hires Announcement and Contracts are both similar and accurate.

• Assisted the HR Assistant (handling recruitment) in preparing the Approval for Hiring for candidates who passed the interview with the Owner of the company.

• Assisted the HR Assistant (handling recruitment) in preparing the Job Offer upon approval of the Approval for Hiring by the HR Manager, President and the Owner.

• Assisted the HR Assistant (handling documentation) the Job Contract upon approval of the Job Offer by the HR Manager.

• Assisted the HR Assistant (handling documentation) in preparing, monitoring and checking the Performance Appraisal of both probationary and regular employees.

• Assisted the HR Assistant (handling documentation) in monitoring the Notice of Personnel Action Form (used for regularization, change in position, change in position level and etc.) forwarded to Immediate heads for discussion with the concerned employee/s.

• Assisted the HR Assistant (handling timekeeping) in encoding, monitoring, and checking of timekeeping forms for encoding in the Timekeeping system.

• Assisted the HR Assistant (handling documentation) in auditing the Attendance Summary for payroll purposes.

• Provided assistance to the training department in their activities.

• Provided assistance to the Recruitment facet in conducting initial interviews.

Human Resources Assistant

Shopping Center Management Corp. (SM Supermalls) – February 21, 2007 to May 2013

• Responsible in monitoring and encoding the daily time records of both direct-hired employees and agency personnel in the branch (timecard checking or encoding of forms in the timekeeping system).

• Preparation of master list of employees needed for trainings, annual physical examination, drug testing and vaccination programs.

• Assisted employees in accomplishing their SSS, HDMF and other benefit forms (including the form’s needed attachments) and endorsement of the accomplished forms to the Payroll department.

• Monitoring of employee attendance and leave records and updating of Summary of Attendance Report of tardiness and absences of employees.

• Preparation of Performance Evaluation Reports / appraisals (both probationary and regular employees), monitoring and ensured it were returned back to HRD department with complete comments and signatures of the signatories.

• Preparation of HR Metrics (which includes tardiness, sick leaves, violation report and separation report), pay adjustment report, casual report and monitoring report submission to the HR Supervisor of Compensation and Benefits.

• Initiated preparation of Notice of Personnel Action form, as coordinated with the HR Supervisor of documentation and HR Assistant from the other branches.

• Ensured that employees follow company’s policies and guidelines.

• Issuance of Incident Violation Report to employees violating the HR and company policies.

• Ensured that documents of newly hired employees are forwarded to the HR Supervisor of documentation for encoding to the Oracle system.

• Accommodated and interviewed walk-in applicants.

• Scheduling of short-listed applicants for initial or final interview as requested by the HRD Manager.

• Preparation of documents needed to be filled out by a resigning employee (duly accomplished Employee Separation and Accountabilities Checklist) and ensuring that documents or other accountabilities gathered (from a resigning employee) are forwarded to the HR Supervisor.

HR SYSTEMS USED (previous employers):

• Prime Timekeeping System, Electronic Time Monitoring System, Workspace/Caerus, Start-app/MST, Zalamea Payroll System

EDUCATIONAL BACKGROUND:

2002-2006 Angelicum College - Cuenco St., Sto. Domingo Quezon City Tertiary Education-Bachelor of Arts in Communication Arts 1999-2002 Mater Carmeli School- Sacred Heart Village, Lagro, Novaliches, Quezon City Secondary Education (2nd to 4th year high school)

PERSONAL INFORMATION:

40 years old, Female, Married

Height: 5’2”

Birthday: April 13, 1985

Spouse: Kristian Hope C. Malihan

Occupation: Logistics and Facilities Manager

Religion: Roman Catholic

Character references are available upon request.

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