Administrative Assistant Office Manager

Karen D. Lievre

**** ***** **** ****

Katy, Texas 77494

281-***-**** (C)

*****@******.***

linkedin.com/in/karen-lievre-a13252270

Work Experience

Fidelis Realty Partners 2023 - Present

Administrative Assistant/Assistant Administrative Manager

Assisted all departments with administrative tasks as needed

Arranged company travel including flight, hotel, and rental car

Managed and maintained all technology equipment

Assisted teammates with IT troubleshooting and support

Worked directly with technology MSP

Set up office for all new hires including supplies and equipment

Maintained office inventory

Onboarded and terminated employees

Backed up for payroll and benefits

Scheduled meetings, appointments, and coordinated the corporate calendar

Backed up receptionist by answering phones and greeting visitors

Sorted incoming mail and created UPS, FedEx, and USPS shipments

Assisted in coordinating company events, birthday celebrations, outings, and holiday party

Distributed all legal notices to appropriate recipient

Responsible for general and electronic files

St. John’s School 2007 - 2023

Database Coordinator/Assistant to the Director/Office Manager

Create data queries and exports for various projects

Maintain donor records

Process gifts and prepare acknowledgments and receipts

Globally manage data for all record modifications

Reconcile with general ledger

Generates pledge reminders

Prepare financial/donor reports for development office

Created and maintained tribute reports

Prepare and proof donor recognition reports

Complete annual INDEX reporting

Work with technology department to streamline procedures

Support entire advancement program

YMCA of the Greater Houston Area 2000 - 2007

Alief Family YMCA

Membership & Marketing Director

Key staff member in opening new 23,000 sq. ft. facility

Assisted in purchasing facility equipment & furniture

Recruit, train and develop part time and non-exempt staff

Prepared and submitted annual membership/marketing budget to Executive Director

Monitor monthly budget performance

Coordinate and implement YMCA of Greater Houston marketing plan

Karen D. Lievre

Page 2

Direct all advertising, promotional and public relation efforts

Implement membership strategies that promote recruitment of new members

Develop and implement membership retention program

Plan and coordinate special events

New employee orientation trainer for YMCA of Greater Houston

Support for YMCA program coordinators and directors

YMCA of the Greater Houston Area 1997 - 2000

Association Office

Capital Campaign Assistant/Administrative Assistant

Processed gifts in Raiser’s Edge for $30 million capital expansion and renovation campaign

Researched corporations/foundations and prepared proposals

Created and maintained all Capital financial reports for Directors, CFO & CEO

Prepared executive correspondence for Director & CEO

Coordinate schedules, plan and organize meetings

Capital Campaign liaison for Association board of directors and volunteers

Instructed Raiser’s Edge software training for YMCA employees

Organized Houston Civic and Business Leaders Luncheon for three hundred guests

YMCA of Greater Houston Area 1991 - 1997

Fort Bend Family YMCA

Office Manager

Processed payroll for 100+ employees

Reconciled daily/weekly with business office

Annual budget preparation and reporting

Processed accounts payable and receivable

Monitored general ledger postings for accuracy

Branch human resources manager

Hired, supervised, and trained 7+ employees

Liaison for branch board of directors

Maintained Annual Campaign constituent database and gift records using Raiser’s Edge

Assisted in planning and organizing special events

Special Skills

Proficient in Microsoft Office including Teams, PowerPoint and Adobe Pro

Experienced using Yardi

Experienced using ADP

Able to program RingCentral

Proficient in Raiser’s Edge Financial Development Software

10-Key by touch, 65 wpm typing, multi-line phone system operation

Strong organizational and time management abilities

Accurate, efficient, and able to cope with constantly changing priorities and deadlines

Able to support multiple supervisors

Education

Houston Community College 1992 - 1994

Houston, Texas

References

Available Upon Request

Contact this candidate