Financial Reporting Control System

M Fasiul Alam (MBA)

**************@*****.*** +1-347-***-****

********@*****.***

SUMMARY

Knowledge and experience earned by serving in UNDP, FAO, IMO and WFP of United Nations in Bangladesh abled me to successfully manage day-to-day operations of a busy office, ensuring smooth workflow, assist with budgeting and financial reporting, as well as coordinating and scheduling meetings, streamline administrative processes for improved efficiency and cost savings and develop and implement new policies and procedures to improve administrative operations.

SKILLS

• MS Words

• MS Excel

• Power Points

• ATLAS

EXPERIENCE

Finance and Administration Specialist, Food and Agriculture Organization of the United Nations (UN-FAO), (January 2013to June 2016) Dhaka, Bangladesh

•Provided guidance, advice and supported the administrative, procurement, HR and financial activities as Head of Operations Division.

•Implemented an effective internal control system.

•Formulated budget and result-oriented work plan, monitored the budget implementation, prepared budget revisions and performed regular analysis.

•Coordinated and supervised staff & administrative activities related to procurement of goods, shipment, customs clearance, travel, meetings organization & office space management.

National Finance Officer, Food and Agriculture Organization of the United Nations (UN-FAO), (April 201 to December 2012) Dhaka, Bangladesh

Accounts maintenance, streamlined internal/external work procedures and processes in the Finance Section.

Submitted periodic reports on current and forecasted financial situation.

Ensured that proposed commitments and payments were in accordance with FAO Financial rules and regulations.

Maintained financial records and monitoring systems to record and reconcile expenditures.

National Consultant, UN/UNDP, (April 2008 to March 2012) in Bangladesh

Worked as a National Consultant within and outside UN/UNDP on preparation of Financial report & procurement planning.

Procurement Associate, United Nations Development Programme (UNDP), (April 2005 to March 2008) Dhaka, Bangladesh

Planned and implemented strategic procurement policies and innovative business solutions.

Worked with internal stakeholders (e.g., finance, operations) to understand business needs and aligned procurement initiatives with organizational goals.

Ensured Implementation of internal control system so that Purchase Orders, contracts and agreements were duly prepared and dispatched.

Ensured high quality, reliable and responsive procurement business tools, services (procurement catalogue, network of suppliers, e-procurement, sourcing, logistics) and prepared the Annual Procurement Activities Report, ensured prompt clearance and timely delivery of consignments.

Strong ability to analyze data, conduct research, identify cost-saving opportunities, and present findings effectively.

Excellent negotiation skills for achieving optimum prices and conditions, along with strong verbal and written communication skills.

Ensured proper control and management of Assets on preparation of inventory reports; implementation of inventory and physical verification control.

Programme Associate, United Nations Development Programme (UNDP), (May 1999 to March 2005) Dhaka, Bangladesh

Performed a variety of programme operations and procedures for administrative and financial processing to contribute to the input of project development as well as to the effective functioning of the Programme Working Group tasks.

Contributed to the preparation of status, progress reports, Project documents.

Monitored programme/project activities by reviewing a variety of records, control plans, project reports, project inputs, budget and financial expenditures and undertook project financial closure formalities including submission of terminal reports, transfer and disposal of equipment.

Acted as Focal point for follow up on administrative issues timely issuance of contracts and assurance of other eligible entitlements of the project personnel, experts, consultants, mission members.

Senior Personnel Assistant, United Nations Development Programme (UNDP), (May 1997 to April 1999) Dhaka, Bangladesh

Maintained accurate and confidential employee records and updated HR databases,

Assisted with payroll processing and ensured timely and accurate data entry for timesheets and employee data,

Administered employee benefits programs, responded to employee queries, and enrolled new employees,

Acted as a primary point of contact, answering general HR questions and providing guidance on policies & procedures, assisted with the termination process including conducting exit medical check-up,

Organized orientation sessions for new employees and administerednew employee training and development programs,

Prepared and submitted various HR reports, such as weekly, monthly, or quarterly reports and

Supported HR management on various initiatives, projects, and administrative tasks as needed.

Administrative Assistant, United Nations Development Programme (UNDP), (May 1988 to April 1997) Dhaka, Bangladesh

Provided effective and efficient comprehensive administrative support services.

Coordinated travel arrangements, prepare POs for travel and other administrative expenses.

Coordinated transport services, regular vehicle maintenance, insurance and conducted transport & vehicle arrangements

Supervised travel and transport related staff and discharged responsibility for their year-end performance appraisal as well as out sourced cleaning, maintenance and security services in the premises.

Project Secretary, International Maritime Organization (IMO), (January 1985 to April 1988) Chittagong, Bangladesh

Provided secretarial/administrative support services to the IMO funded Project BGD/79/028 based at Marine Academy, Chittagong, Bangladesh.

EDUCATION

Master of Business Administration in Finance, South East University, Dhaka Bangladesh

Bachelor of Arts, City College, Chittagong Bangladesh.

TRAINING

(A) Certificate of participation on Security Awareness Training held on 20 August 2013;

(B) Certificate of Competency on Basics of Procurement of FAO in 2012;

(C) UNDP Procurement Certification Course organized by Country Office in 2007 : Passed

(D) Procurement Certification Assessment Course organized by Headquarters: Completed in 2006

(E) The Gender Journey & Assessment Course (online): Completed in 2006

(F) UN Prevention of Harassment, Sexual Harassment and Abuse of Authority in Workplace Course (online) : Completed in 2006

(G) Business English Course : A language proficiency courses conducted by British Council in 2003

(H) Computer literacy (online): Completed ICDL Course in 2003 and scored 100% (obtained 700 marks out of 700)

(I) Basic Security Course (online) : Completed in March 2003

(J) Introduction to Procurement Policies and Practices in UNDP: Participated a two-day IAPSO training course in February 2002

(K) Change Management and Communication Skill : Participated in 5-day long workshop on in September 2002

(L) Security Awareness Training : Attended four-day training organized by World Food Programme in 1999

(M) UN Training on HIV/AIDS : Participated two-day course in 1997 on Sexual Health

(N) Management of Change and Team Work Skills: Attended four-day workshop organized by UNDP and MoDA in October 1995

(O) Special Writing Course : Completed a language proficiency course conducted by British Council 1993.

In addition to the above, I had participated in a number of on-the-job trainings/workshops on language proficiency, secretarial management, computer literacy, etc.

Contact this candidate