Virtual Assistant Data Entry

RYAN HYATT

************@*****.*** 812-***-**** Chicago, IL

PROFESSIONAL OVERVIEW

Highly organized and tech-savvy Virtual Assistant with 5+ years of experience supporting busy professionals, entrepreneurs, and small businesses. Skilled in calendar management, inbox organization, project coordination, data entry, and client communication. Adept at using a variety of tools including Google Workspace, Microsoft Office, Slack, Smartsheet, and CRMs. Known for being proactive, resourceful, and detail-oriented with a commitment to delivering timely and high-quality administrative support in fast-paced, virtual environments. PROFESSIONAL EXPERIENCE

Virtual Assistant Lucas Bufkin Real Estate - Remote 2020 - Present

- Provide day-to-day administrative support including calendar management, email triage, and document preparation.

- Assist with bookkeeping tasks such as recording expenses, generating reports, and maintaining financial records in QuickBooks Online.

- Coordinate property listing schedules, vendor appointments, and marketing communications.

- Maintain organized digital filing systems using cloud platforms such as Google Drive.

- Support internal team operations and liaise with clients, tenants, and service providers. Virtual Assistant Freelance - Remote 2020 - Present

- Provide virtual support to entrepreneurs and small business owners including scheduling, inbox management, and document creation.

- Set up and manage CRM systems, automated workflows, and digital filing systems to improve operational efficiency.

- Conduct research, coordinate online events, and manage customer communications across email and messaging platforms.

- Use project management tools like Trello, Asana, and Smartsheet to organize team tasks and track deadlines.

- Maintain a high level of professionalism and confidentiality when handling sensitive information. Administrative Coordinator Hyatt Properties LLC - Remote 2017 - 2020

- Managed executive calendar, travel arrangements, and internal communication for real estate leadership team.

- Organized client documentation and transaction files using cloud storage systems and naming conventions.

- Created internal process guides and SOPs for common workflows using Google Docs and Loom recordings.

- Assisted with vendor communications, invoice tracking, and light bookkeeping tasks.

- Supported onboarding and training of new administrative hires. CORE COMPETENCIES

- Calendar & Inbox Management

- Client Communication

- CRM Tools (HubSpot, Zoho, etc.)

- Data Entry & File Management

- Travel Coordination

- Meeting Scheduling

- Google Workspace & Microsoft Office

- Project Management (Trello, Asana, Smartsheet)

- Document Preparation

- Process Documentation

- Slack, Zoom, Loom

- Time Blocking & Prioritization

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