Executive Assistant Data Entry

Jeanne M. Coles

**** ***** ***** ******** *****, VA 23456 757-***-**** *************@*****.*** linkedin.com/in/jeannie-coles-096357136

Professional Summary

Highly organized and detail-oriented Executive Assistant with over 7 years of progressive experience supporting executives, department heads, and teams across government, corporate, and staffing environments. Adept at managing complex calendars, coordinating high-level meetings, preparing confidential documents, and streamlining office operations. Recognized for discretion, proactive problem-solving, and the ability to anticipate leadership needs while fostering efficiency and productivity. Proven success in fast-paced, deadline-driven environments with expertise in project coordination, communication, and organizational management.

Core Skills

Executive Support & Calendar Management

Meeting & Event Coordination

Travel & Expense Management

Document Preparation & Records Management

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Communication & Interpersonal Skills

Confidentiality & Discretion

Project Coordination & Workflow Optimization

Staff & Vendor Liaison

Data Entry & Database Management

Process Improvement

Records Retention & Compliance

Professional Experience

Executive Assistant Lawson Norfolk, VA Feb 2025 – Present

oProvide high-level executive support including calendar management, meeting scheduling, and confidential correspondence.

oCoordinate cross-departmental communications ensuring deadlines and deliverables are consistently met.

oPrepare reports, presentations, and documentation to support executive decision-making processes.

oServe as liaison between executives and internal/external stakeholders while maintaining confidentiality.

Executive Assistant City of Virginia Beach Virginia, United States (Hybrid) Dec 2023 – Feb 2025

oSupported city executives by managing hybrid schedules and coordinating high-level meetings.

oPrepared agendas, minutes, and executive-level correspondence for city initiatives.

oImplemented improved scheduling processes by reducing meeting conflicts by 25%.

oProvided logistical support for internal and external meetings, including virtual platforms.

Administrative Assistant City of Virginia Beach – Department of Human Services Virginia Beach, VA Mar 2020 – Feb 2025

oDelivered administrative support for Human Services, including confidential records management.

oScheduled and coordinated large volumes of departmental and interagency meetings.

oAssisted in compliance tracking, ensuring departmental adherence to regulations and reporting standards.

oDeveloped process improvements that enhanced workflow efficiency and reduced errors by 15%.

Office Assistant Abacus Search & Staffing, LLC United States Mar 2018 – Mar 2020

oAssisted recruiting teams with scheduling, applicant screening, and onboarding documentation.

oManaged candidate records in staffing database, improving data accuracy by 20%.

oCoordinated interviews and maintained communication with clients and candidates.

oSupported daily office functions including data entry, filing, and client correspondence.

Education

Diploma Vandercook Lake High, Jackson, MI 1996

Certifications & Training

Certified Administrative Professional

ADA Compliant Word & Adobe Documents

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