Quality Assurance Control Specialist

PROFESSIONAL EXPERIENCE

Gaumer Process

Document Control Specialist 06/2025 – Present

Document Transmittal Coordination: Created and maintained comprehensive Document Transmittal Lists in collaboration with Project Management, Sales, and Engineering teams from project initiation through completion.

Final Data Book Assembly: Coordinated with Quality Control, Fabrication, Receiving, and Engineering to compile and issue final Data Books and Installation, Operation & Maintenance manuals (IOMs) per Gaumer standards or customer specifications.

Revision Control & Compliance: Maintained accurate records of document revisions and updates to ensure full compliance with regulatory and internal quality standards.

Quality Assurance Support: Played a key role in quality management initiatives by verifying that all documentation met applicable regulatory and customer requirements.

EDMS Expertise: Utilized advanced electronic document management systems including InEight, Hexagon SDx, Oracle Cloud, Oracle Aconex, and SupplierConnect SharePoint to manage and track project documentation efficiently.

Richard Design Services, Inc.@ Texas City Valero Refinery

Document Specialist - Contract 06/2024 – 10/2024

Document Lifecycle Management: Maintained and managed both electronic and physical documents in accordance with company procedures and regulatory standards.

Quality & Compliance Oversight: Reviewed and updated documentation to ensure completeness, accuracy, and alignment with internal and external compliance requirements.

Accessibility & Organization: Ensured all documents were properly indexed and easily retrievable within the designated document storage systems.

Retrieval Monitoring: Tracked and supported document access and retrieval activities to maintain data integrity and security.

Operational Support: Assisted with file migrations, internal audits, and performed a range of administrative tasks to support cross-functional teams.

Actalent @ Enchanted Rock

Engineering Specialists - Contract 06/2023 – 05/2024

Part Number Management: Created and maintained part numbers using Microsoft Excel, ensuring consistency and traceability across systems.

Vault Administration: Uploaded, managed, and edited technical documents in Autodesk Vault Professional 2023 to optimize searchability and version control.

Process Optimization: Designed and implemented a new request system to eliminate duplicate part numbers, streamlining data entry and reducing errors.

ERP Integration: Updated and entered part numbers into Dynamics 365 Business Central, supporting accurate inventory and procurement workflows.

Cooper Machinery Services

Engineering Specialist 09/2006 – 01/2023

AP Master Data Management: One of three team members entrusted with loading commercial parts into SAP; ensured accuracy and compliance with Energy Export Control regulations.

Engineering Integration: Linked part numbers to corresponding drawings, material specifications, and engineering standards within SAP to maintain data integrity across systems.

BOM & Kit Maintenance: Created, updated, and corrected Bills of Materials (BOMs) and Kits to support production and aftermarket operations.

Change Control & Quality Assurance: Reviewed and approved Engineering Change Orders (ECOs); audited engineering manuals for errors prior to customer delivery.

Reporting & Analytics: Generated product engineering document audit reports and monthly Engineering Work Request (EWR) on-time delivery metrics using SAP.

Sourcing Support: Prepared comprehensive drawing packages for approved vendors including Kirby Corp and Fastenal.

Cross-Functional Collaboration: Served as a key resource for Engineering, Sales, and Maintenance teams—locating, loading, copying, and scanning technical documents and drawings.

Document Preservation: Maintained secure retention of thousands of legacy and current drawings in company vaults in accordance with regulatory and operational standards.

Digital Transformation: Scanned and archived Engineering Standards and Legacy BOMs for seven Aftermarket Product Lines into SAP and SharePoint, driving a paperless documentation initiative.

EDUCATION

DeVry University In-Progress

Bachelor of Business Administration in Business Intelligence and Analytic Management

SKILLS

Project & Time Management: Exceptionally organized with a proven ability to manage multiple priorities, meet tight deadlines, and resolve complex issues in fast-paced environments.

Office Administration: Extensive experience in managing daily office operations including phone systems, mail handling, filing, and oversight of facilities, equipment, and supply logistics.

Independent Decision-Making: Skilled in exercising initiative and sound judgment within established program and policy frameworks.

Technical Proficiency: Advanced computer skills with hands-on experience in:

oBusiness & Productivity Tools: Microsoft 365, QuickBooks Pro, Workfront, Dynamics 365 Business Central

oERP & Financial Systems: SAP GUI for Windows, Oracle iProcurement SSS R12, Oracle Cloud, Peoplesoft

oEngineering & Design Software: Autodesk Vault Professional 2023, SolidWorks 2022

oDocument & Tax Management: Property Tax Software (PTS Corporate), AccXES Client Tools, ImageSite EX

EDMS Expertise: Proficient in electronic document management systems including InEight, Hexagon SDx, Oracle Aconex, SupplierConnect SharePoint, Accruent Meridian, and others.

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