Administrative Assistant Executive, Travel Coordinator
Resume:
TULINA PERRY
Brooklyn, NY ************@*****.***
917-***-**** linkedin.com/in/tulinaperry
EXECUTIVE ASSISTANT
CLIENT SERVICE GLOBAL TRAVEL MANAGEMENT EVENT PLANNING PROJECT MANAGEMENT
Dedicated, flexible, and highly adaptable Executive Administrative professional with administrative and customer service experience, working with a host of C-suite and senior executives. Proven track record of managing all office operations and projects with great accuracy and efficiency, paying close attention to detail. Highly organized and able to work extremely well in high-pressure environments. Excellent written and verbal communication skills.
CORE COMPETENCIES
Meeting Planning Global Scheduling / Calendaring Global Travel Contract Management
Venue Scouting Expense Reports/Reconciliation Income Tax Preparation Budget Tracking
Fact-Checking Multi-Tasking Crisis Intervention/Management Problem Solving Sales and Marketing
PROFESSIONAL EXPERIENCE
K&L Trucking, Remote 05/2023-present
Executive Assistant/Dispatcher
Dispatch drivers accordingly. Manage owner’s day-to-day administrative tasks.
Liaise with brokers to secure loads; negotiate rates.
Dispatch loads to drivers via ITS Dispatch.
Track drivers location, advise on route redirection in cases of construction, etc.
Source and build relationships with brokers & vendors.
Book travel.
Schedule meetings via Outlook, Google.
Manage and respond to email.
Manage and process all contracts and paperwork for contractors and vendors.
Process, manage, pay and track all invoices and expenses via QuickBooks & Expensify.
PEPSICO, NEW YORK, NY 09/2022-04/2023
Sr. Administrative Assistant
Provided support for senior management.
Managed heavy calendars for senior executives, inclusive of global meetings and extensive travel.
Processed expenses and invoices in a timely manner as well as expense reconciliation, via Concur.
Managed meeting requests and coordination from nuts to bolts; conducted venue scouting for internal and external meetings; handled facilitation of departmental outings, inclusive of contract handling, budgeting, and menu selections.
Worked closely with other Sr. Executive Assistant’s to schedule a series of meetings for executives and liaising coverage for one another during absences.
Managed guest registration liaising with security and reception to ensure seamless entry. Managed and handled event registration/logistics for executives.
Managed several departmental email distribution lists.
Sorted any technical issues on behalf of executives.
PLAYHEAVY LLC., BROOKLYN, NY 4/2021 – 05/2023
Executive Assistant
Provide support for CEO.
Manage heavy calendars for CEO across all businesses.
Manage inbox.
Perform timely processing and submission of time and expense reports and invoices, along with expense reconciliation, via Expensify and Ariba.
Process sub-contractor contracts, ensuring all details and documents were in-tact for seamless process and handling.
Coordinate meeting travel for CEO, as well as overall personal time off calendar for employees.
Researched and compiled critical materials for meetings, calls, and client projects as it relates to Real Estate and Construction.
Act as client liaison showing properties.
Track contacts via Outlook.
LIPPINCOTT, NEW YORK, NY 7/2018 – 11/2020
Administrative Assistant
Provided support for senior management inclusive of the Marketing, Brand Strategy, Design and New Business Departments, as well as the CMO, Senior Partners, and other Partners.
Managed heavy calendars, including global meetings and travel for all partners.
Managed inboxes for several partners.
Performed timely processing and submission of time and expense reports and invoices, along with expense reconciliation.
Opened new case codes following contract sign-off, ensuring all details and documents were in-tact for seamless process and handling.
Coordinated meeting and travel (via BCD/Concur travel) for senior executives, as well as overall personal time off calendar for each Manager’s respective teams.
Researched and compiled critical materials for meetings, calls, and client projects.
Scheduled interviews for the Brand team amongst internal and external clients.
Typed and transcribed meeting notes for team reports and feedback.
Liaised with the parent company’s executive team of Assistants to coordinate weekly and bi-weekly Core Group meetings.
Acted as major client liaison for planning meetings and events between groups.
Tracked contacts via Outlook and Salesforce.
Conducted venue scouting for internal and external meetings; handled facilitation of departmental outings, inclusive of contract handling, budgeting, and menu selections.
EDELMAN PUBLIC RELATIONS, NEW YORK, NY 6/2014 – 7/2018
Administrative Assistant (Temp: 2/2014 – 5/2014)
Supported the senior management of the Health and National Health Media Team (NHMT), as well as the Health Crisis and Issues Team.
Processed and submitted time/expense reports and invoices via GFS, in a timely manner; tracked spending against individual budgets and created and maintained reports for the health division.
Managed inbox for MD/EVP of Health Media.
Spreadsheet creation of project tracking and regional status reports.
Organized the meeting and travel details (via Concur) for senior executives, as well as overall personal time off calendar for the entire NHMT.
Researched and compiled critical materials for meetings, calls, and client projects.
Monitored daily media moves of reporters by utilizing Cision database.
Compiled and disseminated daily news articles to the division, and processed content requests daily.
Managed departmental publication subscriptions with vendors; liaised with Finance department.
Conducted venue scouting for internal and external meetings; assisted with facilitation of departmental outings.
MILITARY EXPERIENCE
UNITED STATES NAVY Jacksonville, FL
Honorable Discharge
EDUCATION
Certificate in Image Consulting
STATE UNIVERSITY OF NEW YORK, FASHION INSTITUTE OF TECHNOLOGY, New York, NY
LICENSES
Real Estate Salesperson (June 2008 – Present)
CERTIFICATIONS / TRAINING
Microsoft Word, Excel, Project Management, Image Consulting, Event Planning, CPR, First Aid, AED, SCIP, Income Tax Prep
TECHNICAL SKILLS
Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook) MAC OS, MS Project, Visio, Google Suite, Concur, Oracle, SAP, Ariba, GFS, Expensify, Cision, Muckrack, NewsWhip, BlueJeans, WebEx, Zoom, MirrorOps, Skype, Microsoft Teams, Slack, Asana, Miro, Notion, Trello, Research, Medea Database, FileMaker Pro, Dun & Bradstreet, Lexis-Nexis Database, Factual Data, QuickBooks, CSG, AAD, ACT Database, Salesforce, Hunter.
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