Document Specialist Data Entry
Resume:
Chandrika Ramanamuni
Tel: +1-425-***-****
*********.****@*****.***
Document Specialist
Professional Summary:
Document Specialist with 6+ years of experience managing, formatting, and distributing high-volume documentation across departments. Adept at using Microsoft Office Suite, document management systems (DMS), and ensuring document accuracy, version control, and confidentiality. Strong communicator with a proactive mindset and a commitment to supporting operational efficiency.
Motivated and detail-oriented individuals seeking Document Specialist positions to utilize formatting and organizational skills. Eager to contribute to team success and gain industry experience in document production and management.
WORK Experience
Project: DOW Chemical (India) Aug. ‘13 – July ‘16
Role: Document Specialist
• Created and formatted technical and administrative documents weekly for various internal departments.
• Assisted in proofreading and formatting internal training materials.
• Organized digital files using a shared cloud-based drive system.
• Performed data entry and helped with basic report generation.
• Drafted and formatted a wide range of legal documents, ensuring consistency and accuracy.
• Managed litigation support files and organized large volumes of discovery materials.
• Conducted final quality reviews before submissions.
• Implemented a version control system that reduced document errors by 30%.
• Maintained electronic filing system and ensured proper document labeling and storage.
• Coordinated cross-departmental document approvals and signatures.
• Supported executives by preparing presentations, reports, and spreadsheets.
• Managed paper and digital document archiving processes.
• Edited documents for grammar, consistency, and formatting. Page 2 of 2
Project: SAPOT Systems (India) Sep. ‘10 – July ‘13 Role: Document Specialist
• Prepare and process vehicle sale documents (invoices, sale agreements, delivery challans).
• Coordinate with RTO for vehicle registration, temporary and permanent plates.
• Manage loan/finance documentation with banks or NBFCs.
• Liaise with insurance providers for new policies, renewals, and claims.
• Maintain organized customer files including KYC, payment receipts, and contracts.
• Verify customer documents for authenticity and compliance.
• Track and update status of all paperwork (registration, insurance, loan disbursement).
• Ensure timely submission of statutory documents (RTO, tax, insurance).
• Provide accurate and timely documentation to the sales and finance teams.
• Handle digital documentation systems and ensure data accuracy in DMS/CRM tools.
Key Relevant Skills
• Document Management Systems (DMS)
• Microsoft Word, Excel, PowerPoint (Advanced)
• Adobe Acrobat Pro
• Formatting & Proofreading
• Document Version Control
• Data Entry & Quality Assurance
• Attention to Detail
• Time Management
• File Naming & Storage Protocols
• Data Analysis
• Confidentiality & Compliance
Education
• Master of Business Administration (2010 Passed)
• Bachelor of Commerce (2007 Passed)
Work Authorization: H4 EAD
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