Administrative Assistant Support

DEBORA LIMA

ADMINISTRATIVE ASSISTANT

Austin, TX 512-***-**** ***********@*******.*** linkedin.com/in/debora-lima-de-jesus-6403a15a

Administrative Professional with extensive experience supporting purchasing, finance, and operations departments. Skilled in vendor management, contract analysis, order processing, inventory control, and administrative coordination across national and international markets. Strong background in financial support tasks, including invoice processing, freight auditing, and reporting, with a consistent focus on improving operational efficiency and supporting management teams. Adept at multitasking in fast-paced environments, maintaining organized workflows, and ensuring seamless communication between internal departments and external partners. Proficient in Microsoft Office (Word, Excel, PowerPoint). Fluent in English and Portuguese, complemented by beginner Spanish proficiency.

PROFESSIONAL EXPERIENCE

Redeserv Solutions Remote Administrative Assistan 03/2020 – 06/2025

Coordinated supplier sourcing, procurement of materials, and service negotiations for multiple departments, ensuring timely purchasing processes and maintaining accurate records at the national and international levels.

Provided administrative support to the sales team by preparing commercial proposals, analyzing client profiles and credit reports, organizing contract documentation, and assisting with post-sales activities.

Supported project management activities by coordinating purchasing for multiple projects, monitoring delivery schedules, and maintaining consistent communication with project coordinators to ensure smooth operations.

Cultural Care Cincinnati, OH International Exchange Program 01/2018 – 01/2020

Participated in a cultural exchange program abroad, gaining valuable cross-cultural communication skills, adapting to new environments, and fostering professional development through immersive international experience.

Walmart Brazil Administrative Assistant 06/2014 – 12/2017

Provided administrative support for management decision-making by analyzing sales, margin, and inventory reports, as well as providing regular updates, reports, and operational support related to departmental initiatives.

Handled the registration, tracking, and coordination of imported items from order placement to distribution center delivery, ensuring compliance with deadlines and quality standards.

Participated in project meetings and assisted in preparing special marketing materials and campaigns, contributing to the execution of seasonal and promotional initiatives.

C&A Brazil Administrative Sales Assistant 07/2013 – 01/2014

Issued and registered all national and international purchase orders within deadlines, maintained updated records by uploading item photos into the system, and organized physical files by classification for easy retrieval.

Coordinated the onboarding and registration process for new suppliers, maintaining communication across multiple departments, including Quality Control, Treasury, Sourcing, and Administrative teams.

Etna Furniture Brazil Marketing Assistant 12/2010 – 03/2013

Provided administrative and financial support for the distribution center, managing payments for services, including cleaning, freight, and deliveries for 16 retail locations, with a focus on freight auditing and analysis.

Handled receipt and verification of invoices and payment slips, maintained financial spreadsheets, analyzed supplier contracts, and communicated payment status to vendors to ensure transparency and timely transactions.

EDUCATION

Associate Degree in Business Administration ACC Austin Community College Exp 2026

Innovation Leadership Certificate Massachusetts Institute of Technology 2023

Advanced Excel Certificate Senai Institute 2014

Bachelor'sS in Financial Management FIEO University Center 2013

Contact this candidate