Project Coordinator Administrative Assistant

TANYA SMITH

**** ***** **** **, *******, GA ***** Phone: 770-***-**** ***********@*****.***

EXECUTIVE PROFILE

Detail-oriented and dependable Project Coordinator and Purchasing Professional with over 10 years of experience supporting project planning, procurement, and administrative functions across diverse industries. Skilled in managing high-volume purchasing processes, coordinating vendor relationships, tracking budgets and timelines, and ensuring accurate documentation throughout the project lifecycle. Adept at streamlining operations, maintaining inventory levels, and supporting cross-functional teams to deliver projects on time and within scope. Proven ability to work independently and collaboratively in fast-paced, deadline-driven environments while maintaining a strong focus on accuracy, compliance, and efficiency.

CORE COMPETENCIES

Microsoft Office Suite

Visio

ADP & Time Scheduler

Vendor Management

Adobe PDF, KOFAX

MS SharePoint

Onboarding & Training

Citrix Receiver (Batch Tickets)

Customer Relationship Management (CRM)

Fox IT Phantom

SAP (Ariba)

Cargo Wise Shipping

Insurance Compliance

Community Pro CRM Systems

Maintenance Management Software (MP2)

RFQ/RFP Preparation

Time Management & Scheduling

Web Content Management

MedGIS Medical Software

Micro Service Titan

Shipment & Inventory Management (FedEx packages labels)

Travel Destination Specialist

Project Coordination

Records & Document Management

PROFESSIONAL EXPERIENCE

Robert Half (Sentry Management) Stockbridge, GA Aug 2023 – July 2025 Administrative Assistant to Vice President

- Handle 50+ daily homeowner calls regarding HOA fees, bylaws, covenants, pool passes, gate key access, and architectural requests.

-Customer Service: front desk duties to assist homeowners, vendors. Keep clubhouse log daily

- Work with vendors and insurance agents to update and track community policies.

- Maintain Community Pro system and spreadsheets to ensure compliance and coverage accuracy.

- Support managers with special projects and prepare reports for senior leadership.

DSV Air & Sea Billing Specialist Atlanta, GA Jan 2022 – Apr 2023

- Processed ocean and inland freight invoices accurately, ensuring all billing documentation was complete.

- Managed AR/AP tasks using Cargo Wise, Keypoint, and Cassport.

- Created spreadsheets and reports for Controllers and Managers.

- Assisted billing supervisors with account audits and paperwork.

Ledgent Finance – Accent Décor Office Manager Chamblee, GA Sep 2021 – Dec 2021

- Managed employee spreadsheets, conference room reservations, and inventory of supplies.

- Coordinated vendor relationships and facilities management.

- Planned and supported employee events and onboarding processes.

- Oversaw daily mail operations and ensured smooth office procedures.

Robert Half – Coolray Heating, Cooling & Plumbing Project Assistant Jonesboro, GA May 2021 – Aug 2021

- Entered customer installation documents in Service Titan, including county permits and payment balances.

- Maintained spreadsheets for tracking documents and payments.

- Verified service documentation and entered equipment model/serial numbers.

- Supported project managers to ensure timely project completion.

Robert Half – Eurofins EGL Lab Technician (Part-Time) Tucker, GA Dec 2020 – Apr 2021

- Received, labeled, and accessioned lab specimens according to SOPs.

- Entered patient data into lab information systems accurately.

- Prepared and shipped specimen kits and biological substances.

- Documented non-conformance events using MedGIS and supported lab staff.

Abacus Staffing – Kuehne + Nagel Training Assistant – QSHE Specialist Union City, GA Aug 2019 – Oct 2019

- Coordinated training programs, tracked attendance, and maintained records.

- Distributed daily internal reports, tracked quality data, and updated SAP.

- Assisted in investigating Corrective and Preventive Action reports (RCCA).

- Managed real-time inventory counts and prepared stock reports.

- Conducted process checks and reported findings to QSHE leadership.

Office Team – Department of Aviation (City of Atlanta) Project Assistant Atlanta, GA Feb 2019 – Apr 2019

- Provided tech support via remote assistance platforms.

- Maintained computer/printer/server inventory databases.

- Managed office equipment inventory and prepared devices for secure storage.

American Cyber Systems Inc – UPS Administrative Assistant Atlanta, GA Sep 2018 – Dec 2018

- Created weekly and monthly reports for leadership teams.

- Processed daily tickets from data queues and tracked completion status.

- Coordinated vendor license agreements and maintained spreadsheets.

Ultimate Staffing – Varian Administrative Assistant Atlanta, GA Apr 2018 – Jun 2018

- Managed project cost tracking, vendor invoices, and budgets.

- Handled AP/AR tasks and prepared expense reports.

- Produced and edited correspondence and reports for project managers.

Boss Staffing – HB Fuller Administrative Assistant / Project Coordinator Tucker, GA Apr 2017 – Mar 2018

- Supported Facility Management and customer compliance with federal guidelines.

- Managed vendor communications for shipments and import/export details.

- Entered work orders and parts data into MP2 and SAP; created POs and tracked invoices.

- Ordered supplies through SAP ARIBA and prepared onboarding documents.

RGIS Inventory Inventory Specialist Marietta, GA Jan 2017 – Mar 2017

- Conducted cycle counts, reconciled stock levels, and resolved discrepancies.

- Prepared inventory balance reports, shortages, and price lists.

- Created usage tracking spreadsheets for purchasing forecasts.

Macy’s Logistics Pick Processor (Seasonal) Stone Mountain, GA Nov 2016 – Jan 2017

- Picked and processed orders in a high-volume environment.

- Verified product accuracy and prepared shipments.

- Completed paperwork for inventory tickets and order sheets.

The Burks Companies Site Administrative Manager Atlanta, GA Aug 2015 – Jun 2016

- Prepared weekly reports and final client deliverables.

- Coordinated departmental communication for project deadlines.

- Managed new hire documents and maintained personnel files.

- Produced complex reports, presentations, and charts.

Focus Staffing – Atlanta, GA Mar 2003 – Jul 2015 Various Clients Administrative Assistant / Project Assistant

- Maintained grant files, invoices, and procurement documents for the Georgia Department of Community Health.

- Coordinated campus events and merchandising for Placement Properties.

- Managed customer service and enrollment activities for the Employment Retirement System.

- Created CRM entries and appointment logs for Comcast and other assignments.

EDUCATION & CERTIFICATES

Colorado Technical University

Master of Science, Project Management (2012)

Master of Science, Operations and Supply Chain Management (2014)

Bachelor of Science, Project Management (2010)

DeKalb Technical Institute, Clarkston, GA

Cisco Specialist & E-Commerce Website Specialist Certificates (2001)

Associate of Applied Technology, Microcomputer Specialist (2000)

Associate of Applied Technology, Secretarial Science (1998)

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