Administrative Assistant/Finance Administrator
Resume:
Hazel
Hamond-Terry
Rosedale, Maryland, 21237
*****************@*****.***
WORK EXPERIENCE:
STATE OF MARYLAND (5 positions)
MARYLAND STATE DEPARTMENT OF EDUCATION (4 positions) Office of Instructional Programs-Office of School Review, Support and Improvement (2021-2025)
Governor’s Initiative Blueprint for Maryland’s Future Administrative Officer III -Finance Administrator October 2021 - September 2025
● In this skilled service position, responsible for providing fiscal, administrative, logistical, and technical support to staff in the Division of Career and College Readiness which includes the Office of Leadership Development and School Improvement.
● As the Finance Administrator responsible for 1) managing and tracking financial records and processes; 2) entering and monitoring data in the Notice of Grant Awards (NOGA) system and Financial Management Information Systems (FMIS): 3) process payments and reconciling expenses; 4) developing correspondences; 5) managing incoming mail, telephone, and email requests, 6) managing general office functions, and 7) attend meetings and conferences throughout Maryland for registration, material prep, and other duties assigned
● Procurement and credit card management
● Travel logistics for 150 contractors and office staff. Division of Career and College Readiness (2019-2021) Finance
Administrative Officer III -Finance Administrator November 2019 - January 2021
● In this skilled service position, responsible for providing fiscal, administrative, logistical, and technical support to staff in the Division of Career and College Readiness which includes the Office of Leadership Development and School Improvement.
● As the Finance Administrator responsible for 1) managing and tracking financial records and processes; 2) entering and monitoring data in the Notice of Grant Awards (NOGA) system and Financial Management Information Systems (FMIS): 3) process payments and reconciling expenses; 4) developing correspondences; 5) managing incoming mail, telephone, and email requests, 6) managing general office functions, and 7) attend meetings and conferences throughout Maryland for registration, material prep, and other duties assigned.
● Procurement
● Travel logistics
WORK EXPERIENCE continued Hamond-Terry
Division of Curriculum Instructional Improvement and Professional Learning and the Office of Leadership Develop and School Improvement Management Associate January 2019 - November 2019
● Independently plans, develops, conducts or supervises the grant management process for Title IIA funds via the Notice of Grant Award System (NoGA), utilize Financial Management System (FMIS) generate requisitions/purchase order, review and process payment
● Confers with other administrative staff/program heads, or others in order to exchange information pertaining to the program, or interpret policies or offer recommendations,
● Advises departmental officials regarding administrative practices, procedures or policies,
● Coordinates inter-agency transactions and provides liaison with officials in other agencies in the State, private industry or local government agencies,
● Provide assistance to a higher-level administrator in the formulation and fact checking of an agency's budget or portions of the budget,
● Attend meetings, conferences within the Maryland region, registration, material prep, and perform other related duties.
Division of Student, Family and School Support
Youth Development Branch
Office Secretary III July 2016 - December 2018
● Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
● Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
● Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
● Locate and attach appropriate files to incoming correspondence requiring replies.
● Schedule and facilitation of webinars.
● Grant management: inform grantees of meetings and trainings, schedule location, enter award information into Notice of Grant Award
(NoGA) system.
● Financial Management System (FMIS): verify receipts of payment, request payment, initiator of purchase order.
● Attend meetings, conferences within the Maryland region, registration of attendees, material prep, and other duties assigned. Department of Public Safety and Correctional Services Payroll Department
Fiscal Account Clerk II Oct 2016 – June 30, 2017
● Verify and key attendance into Workday for Correctional Officers; make pay adjustments, and post information on designated records.
● Verify leave time, such as vacation, personal, and sick leave, for employees.
● Compile employee time from time sheets submitted via email to the Manager.
● Distribute and collect timecards each pay period and assure signed.
● Issue and record adjustments to pay related to previous errors or retroactive increases.
● Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
● Conduct verifications of employment and submit information to IWIF for workman’s compensation.
WORK EXPERIENCE continued Hamond-Terry
ENTERPRISE HOLDINGS, INC.
Re-Marketing Department - Logistics
Driver - Part time Dec 2013 - Present
● Responsibility of transporting of fleet vehicles to and from rental locations, car dealerships, repair shops within the MD/DE/VA/PA/NJ region.
● Delivery of vehicles following all the rules of the road
● Deliver customers and vehicles to appropriate destination in a safe, courteous and timely manner
● Ride with or follow other driver(s) to drop off /or pickup vehicles
● Organize travel route and ensure paperwork is accurate and timely
● Perform miscellaneous job-related duties as assigned EDUCATION
EASTERN SENIOR HIGH
High School Diploma, Jun 1980
● Business Administration
MEDIX OF TOWSON
Medical Secretary Program, Apr 1984 - Jul 1984
● Transcription and medical terminology
● Back-office skills
● Billing
COMMUNITY COLLEGE OF BALTIMORE COUNTY
Completed coursework towards Business Management, Sept. 2010 - Jun 2011
● Intro to Business Management
● Marketing 101
● Ethics of Business Management
● Intro into computers
SKILLS
● Great interpersonal skills
● Analytical
● Result driven
● Efficient
● Resourceful
● Creative
MENTORSHIP
● Mentored three Baltimore City High school students at risk for drop-out, teaching basic office skills.
● Mentored sister-school Dunbar Senior High student for 2 years, train on database management, and preparing and presenting statistical data. REFERENCES
Dr. Paula Cage – former Director, MSDE ******@*****.*** Dr. Dean Collins – former Deputy Superintendent, MSDE ***@*****.***
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