Human Resources Assistant Manager

Judith A. Azevedo

Arlington, Ma 617-***-**** ***********@*******.***

Dynamic accounting professional with 20+ years of payroll, A/P, and bookkeeping experience.

Software Knowledge: ADP Workforce Now, Intuit, Harpers, Ultipro, Kronos, Paychex, Quickbooks Sage/Mas90, Concur (T&E), Microsoft Suite, Paycom

WORK EXPERIENCE:

East Cambridge Savings Bank – Cambridge Ma 8/2024-12/2024

Assistant Manager Compensation & Benefits

Responsible for preparing and processing payroll and ensuring compliance with wage and hour regulations. Prepare and maintained all documentation to support payroll entries

Reviewed all payroll entries for accuracy and troubleshoot payroll discrepancies

Administer of benefit program. Determine employee eligibility and manage all benefit enrollments. Assist with any benefits questions

Main contact for employees for any payroll related questions

Assist the accounting department of reconciliation of GL interface file

Responsible for maintaining and submission of 401K file for bi weekly payrolls to Empower

Assist with audit for outside auditing team

Leader Bank Arlington Ma 3/2019-8/2024

Payroll Specialist

Process Bi-Weekly payroll through ADP Workforce/Paycom for 400+ salaried and hourly team members across 20 States

Responsible for initiating onboarding process for oncoming new hires, ensuring they have completed all required information and are hired in ADP/Paycom correctly

Processing of salary/hourly rate changes, bonuses, commissions payments, referrals, calculation of retro pay, changes to 401K, changes to insurance plans

Ensure all policies including vacation/PTO and all benefits are correct

Responsible for bi-weekly transmission of 401K file to Fidelity

Handle monthly reconciliation of all insurance bills including Blue Cross, VSP, HRC, Harvard Pilgrim, COBRA payments

Checking of timesheets for accuracy

Process wage garnishments

Responding to payroll/Human Resources related inquiries and resolving concerns

Process Employment verifications

Asist Employees with all inquiries any issues they may be having

Assist with several audits thru the year. FDIC, 401K Audits, workers compensation

Assisted in the implementation of transitioning from ADP to Paycom

The Langham Hotel Boston MA 9/2015-3/2019

Paymaster

Responsible for processing bi-weekly payroll through ADP for 300+ salaried and hourly employees across 6 states

Review and import hourly timesheets into ADP via Kronos Workforce

Research and resolve payroll inquiries from employees including PTO, banking, garnishments, retro pay calculations and other changes

Assist Human Resources with new employee onboarding, ensuring direct deposit and benefits elections are processed within 1 week of hire

Maintain working expertise of local, state, and federal tax laws and compliance

Transmit all relevant 401K information to Langham’s provider, Empower Retirement

Assist in yearly audits

Managed full payroll system conversion from Paychex to ADP in 2016

Executed transition of all employees from hard checks to direct deposit in 2016

Hearthstone Partners/Cosi Restaurants Boston, MA 7/2014- 8/2015 Payroll Coordinator

Processed bi-weekly payroll through Ultipro/Ultimate for 2000 salaried and hourly employees across 10 states

Reviewed and imported employee time cards into Ultipro via NetPOS system

Reviewed payroll documentation through regular system audits and made necessary adjustments

Printed, sorted, and distributed payroll checks to restaurants in over 10 states for both on and off cycle payrolls

Communicated with HR to ensure integrity of payroll data including data related to new hires, terminations, transfers and rate changes

Point of contact for any payroll related questions from any employee

Staff Accountant (Hearthstone)

Maintained vendor files for Accounts Payable

Entered all payables through Sage/Mas90, ensuring appropriate approval levels are met

Processed payments of vendor invoices within terms

Responded to all vendor inquiries

Processed bi-weekly payroll for 350 employees through Harpers

Maintained employee records

Ensured W-9 compliance for all vendors

The New England School of English Cambridge, MA 11/2012-7/2014 Accounts Payable Specialist

Managed full A/P operations

Entered all payables into QuickBooks, ensuring appropriate approval levels are met

Processed payments of vendor invoices within terms

Prepared journal entries for all intercompany G/L

Served as point of contact for any vendor inquiries

Prepared daily deposits for bank

Maintained and audited company petty cash

Ensured W-9 compliance for all vendors

Payroll Coordinator

Processed bi-weekly payroll for 85 hourly and salaried employees

Entered all employee time sheets in ADP system

Maintain ADP reports and made journal entries for payroll tax

Maintained all employee files

Coordinated and monitored entire payroll system of company to ensure all payroll information is accurate and updated

FCm Travel Solutions (Formerly known as Garber Travel Inc. Boston, MA 2001- 2012

Accounts Payable Coordinator

Evaluate and update vendor files, activating or deleting individual files

Provide account analysis to support management decision-making with aging reports

Process payments of vendor invoices within terms

Support G/L maintenance and account reconciliations

Negotiate waiver of past due charges

Respond to vendor inquiries

Spot audit T&E reports to ensure compliance with company and tax policy

Administer W-9 files for all vendors

Database administrator for company invoice scanning software

Cash Manager

Prepare the daily bank report reconciling book and bank cash balances and daily activity for US, Canada and UK businesses

Decide the daily amounts for investing or borrowing as needed

Process wire and ACH transactions

Resolve all returned deposited items

Report to management regarding the finances of the business with daily cash reconciliations and prepared spreadsheets

Administer the company’s online travel and expense management system

Prepare monthly journal entries

Assist in yearly audits

Purchasing/Office Management

Perform full purchasing function for the corporate office

Ensure proper functioning of all non-computer business equipment

Work experience prior to FCm/Garber Travel available upon request.

EDUCATION/TRAINING:

New England Banking Institute Boston, MA

Certificate in Principles of Banking and Savings

Cambridge Rindge and Latin High School Cambridge, MA

High School Diploma

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