Data entery

Thetis T. Meador

**** *. ******** **** **. DeSoto, Texas 75115

469-***-**** ************@*****.***

SKILLS

Procurement & Vendor Management

Recruitment & Onboarding Coordination

Inventory & Database Management

Regulatory Compliance & Safety

Cross-Functional Communication

Administrative & Operational Support

WORK

EXPERIENCE

City of Dallas Dallas, Texas June 2019 – May 2025

Administrative Specialist March 2024 – May 2025

Coordinated and participated in job fairs to support recruitment efforts

Maintained recruitment and hiring database including tracking candidate status, offered positions, and compensation details

Created job flyers and managed job postings across social media and Workday to attract qualified candidates

Scheduled and conducted candidate interviews; assisted in evaluating applicants and prepared final hiring documentation

Drafted hiring justifications memos for Director approval; ensuring alignment with department needs and policies then extended job offers if approved

Collaborated with Human Resources to resolve hiring issues and streamline onboarding processes

Served as Outreach Specialist for the Code Compliance Department

Buyer (cross-training opportunity) February 2022 – April 2022

Created daily reports for the mainframe system and assigned procurement requests to appropriate buyers

Processed requisitions into (AASO) for purchase orders (POs), and initiated competitive bidding via the Bonfire system

Analyzed bid results, prepared final bid tabulations, and generated POs for awarded vendors

Researched and identified HUB (Historically Underutilized Business) vendors to meet diversity and compliance goals

Maintained comprehensive databases for current, completed, and Buy Board procurement projects to ensure accurate tracking and reporting

Fostered effective communication and strong working relationships with internal teams, vendors, and cross-functional departments

Office Assistant II June 2019 – March 2024

Managed daily office operations, including vendor coordination, equipment usage and maintenance, and administrative oversight

Created and maintained database for equipment, safety, environmental compliance, purchasing and billing records

Handled full procurement process: obtained quotes, generated purchase orders, received goods, and organized invoices for City Hall and district needs

Maintained an accurate purchasing database and records for all city playgrounds and related equipment

Certified Playground inspector - ensured safety compliance and documentation for municipal playgrounds

Owens Machine and Tooling Company Lewisville, Texas

Purchasing Agent February 2018 – July 2018

Managed the tool crib by coordinating with machinists and management, reviewing upcoming work, and ensuring all tooling and materials were available in advance to prevent delays and avoid costly overnight shipping

Created purchase orders (POs) for tools, supplies, raw materials, hardware, and special orders; verified pricing and followed up on delayed shipments to ensure timely delivery

Oversaw package delivery coordination with vendors (including MSC) (need acronym defined), verified material certifications and heat lots upon receipt, and scanned inventory into the management system

Maintained the gage log, worked closely with machinists and Quality Control to meet calibration requirements, and tracked the release and return of gages for accountability

Scheduled safety representative appointments and developed weekly safety tips for staff communication and compliance

Exco Extrusion Dies, Inc. Wylie, Texas

Purchasing Manager May 2016 – November 2017

Procured and managed tools, supplies, and raw materials for machinists, ensuring timely availability while reducing inventory costs

Developed and distributed monthly consumption and projected inventory reports to support accurate forecasting and inventory planning

Established vendor accounts, issued purchase orders, negotiated pricing, and coordinated national and international shipping, including returns and Return Material Authorizations (RMAs)

Administered employee training programs, maintained compliance records, and served as Temporary Safety Liaison for Exco’s Michigan plant

E.W. Johhson Lewisville, Texas

Min Max Assistant May 2010 – July 2010

Managed part orders from request through fulfillment, ensuring accurate tracking and timely delivery

Prepared and packaged outgoing orders; coordinated shipping logistics to meet customer deadlines

Maintained customer relationships by communicating order status and resolving delays

Oversaw inventory purchases and coordinated incoming and outgoing shipments to support operational efficiency

H2O Fire Sprinkler Systems Plano, Texas

Administrative Assistant August 2008 – April 2010

Consulted with customers to assess sprinkler system needs, ensuring compliance with safety and regulatory requirements

Secured property design plans, work permits, and scheduled on-site fire safety inspections

Managed monthly billing processes, monitored payments, and communicated with customers regarding overdue accounts

Coordinated certification renewals for licensed employees

Issued job orders and managed employee schedules to ensure efficient project execution

EDUCATION

CERTIFICATION

LANGUAGES

2006 University of Texas, San Antonio San Antonio, Texas

Bachelor of the Arts

Major: Psychology Minor: Business Administration

CPSI 2024-2027 NRPA Certified Playground Safety Inspector

Spanish (proficient)

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