Services Coordinator Facilities Maintenance

MIKE CHAVEZ

Corona, CA ***** 951-***-**** *************@*****.***

PROFESSIONAL SUMMARY

Experienced Facilities and Oce Services Coordinator with over 25 years supporting law firms and corporate oces. Proven ability to manage daily oce operations, facilities maintenance, and vendor coordination with precision and professionalism. Adept in handling confidential matters, IT and AV support, security access systems, and space planning. Recognized for reliability, attention to detail, and a collaborative approach that supports firmwide operations and enhances employee experience. Highly organized, proactive, and adaptable to evolving business needs.

SKILLS

Records Management Facilities Maintenance & Vendor Coordination Oce Supply & Equipment Management Conference Room Scheduling Building Access & Key Card Management AV Setup / Zoom / Teams / IT Troubleshooting Project Management Microsoft Oce Suite (Word, Excel, Outlook, PowerPoint) ChromeRiver NetDocs Multi-Line Phone Systems Document Handling & Trial Binder Preparation Reception & Client Services Support. Bi-Lingual Fluent in Spanish PROFESSIONAL EXPERIENCE

CoreLogic – Irvine, CA

Facilities Coordinator (Contract) March 2025 – June 2025

● Served as primary on-site contact for Facilities / Oce Support needs across multiple departments

● Coordinate building maintenance and vendor visits for plumbing, electrical, HVAC, janitorial, and furniture repairs

● Monitor facility requests through internal ticketing system and ensure timely resolution, replaced Filters on all appliances

● Manage security and building access including keycard setup and visitor tracking ● Support internal events, workstation setup, and day-to-day facility operations ● Liaise with property management on oce repairs, safety protocols, and service escalations

● Ensure supply rooms, conference, break room areas and shared spaces are maintained and fully stocked

● Provided Support to the Mailroom, with incoming and outgoing mail distribution scanning correspondence. Created labels for outgoing FEDEX / UPS. Handled upkeep of company vehicles

Dorsey & Whitney LLP – Costa Mesa, CA

Administrative Assistant / Facilities and Oce Services Coordinator March 2013 – December 2024

● Managed day-to-day administrative, facilities, oce services support for a busy law firm, including mailroom, conference room setups, and vendor communication ● Coordinated repairs and maintenance with building engineers and service providers

(HVAC, electrical, plumbing, furniture)

● Oversaw oce access, keycard programming, visitor logs, and compliance with security protocols

● Provided AV setup and IT-related support for depositions, internal meetings, and Zoom / Teams conferences

● Maintained inventory of oce supplies, kitchen/catering provisions, and printing materials; managed ordering and vendor invoicing

● Supported firm events with logistical planning and onsite coordination ● Handled incoming/outgoing mail, trial binders, heavy litigation production, and internal document distribution

● Maintained file inventory systems using barcoding and tracking software; oversaw osite storage and retrieval / destruction of physical records.

● Provided reception support with multi-line phone system, managed conference room reservations through Rendezvous system also handled parking validation for visitors and served as a go-to for special projects ( Oce Handyman )

● Created internal SOP documentation and improved workflows for cross-department collaboration

● Supported records management and administrative functions for legal teams under tight deadlines

Hughes Hubbard & Reed LLP - Los Angeles, CA

Lead Oce Services Coordinator 04/1999 to 12/2012

● Managed a wide range of routine tasks, provided clerical support to Legal sta and Attorneys, by using diverse oce software / Copy machines, Scanners. Handling special production requirements for internal and international oce’s.

● Trial binder production heavy litigation scanning and duplicating. Set up conference rooms for deposition/Audio Video. Monitor oce’ calendar for conference room reservations

● Reception back up, oversee operation of oce’ equipment, ordering of catering and oce’ supplies, communicate with outside vendors / building maintenance. ● Mailroom distribution of incoming / outgoing mail, Fedex, UPS

● Oce Furniture relocation for internal oce’s

● Hospitality support, clean and set up conference rooms for special events, Birth dates, Catering, Holiday party events. Run the dish washer daily. EDUCATION

Diploma

Bell High School - Bell, CA June 1990

Professional Development:

LinkedIn Learning – 12 Certificates Completed (2022–2024)

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