Administrative Support Data Entry
Resume:
Sipa Afu
Bellflower, CA *****
***.*********@*****.***
Professional Summary
Dedicated and detail-oriented professional with a diverse background in administrative roles, excelling in HR support, executive assistance, and document management. Seeking a challenging position where my organizational skills, attention to detail, and strong communication abilities can contribute to the efficiency and success of a dynamic team.
Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Administrator
Build Analysis-Lomita, CA
May 2025 to Present
• Managed and maintained executive calendars, scheduling appointments, meetings, and travel arrangements
• Coordinated and organized company events, including conferences, seminars, and team-building activities
• Screened phone calls and emails for executives, providing accurate information or redirecting inquiries to appropriate staff members
• Assisted with budget tracking by monitoring expenses against allocated funds on a regular basis
• Managed incoming/outgoing mail distribution while ensuring proper handling of confidential information
• Provided administrative support during meetings by taking minutes, preparing agendas, and distributing materials
• Implemented digital document management system resulting in improved efficiency in accessing files remotely
• Collaborated with cross-functional teams to plan and execute special projects within specified deadlines
• Performed data entry tasks accurately while maintaining high levels of attention to detail at all times
• Assisted in the preparation of financial reports by gathering relevant data from various sources
• Served as the main point of contact between executives/staff members/clients/vendors
• Maintained confidentiality when handling sensitive information such as employee records or legal documents
• Distributed internal communications effectively using various channels (email/intranet/newsletters)
• Provided administrative support to multiple departments, prioritizing tasks based on urgency and importance
• Coordinated office maintenance activities such as repairs, cleaning services, and equipment upgrades
• Assisted in the preparation of expense reports by reviewing receipts and reconciling expenses
• Managed calendars for conference rooms ensuring availability for meetings while avoiding conflicts
• Advanced skills in all Microsoft suite (excel, PowerPoint, outlook, word, etc) Executive Administrative Assistant
CBRE-Newport Beach, CA
April 2024 to May 2025
• Provided high-level administrative support to executive team, managing calendars, scheduling meetings, and coordinating travel arrangements
• Managed confidential information with utmost discretion and maintained strict confidentiality protocols
• Maintained electronic filing system for easy retrieval of important documents
• Screened phone calls and emails for executives, prioritizing messages and responding on their behalf when necessary
• Prepared comprehensive reports, presentations, and spreadsheets using Microsoft Office Suite (Word, PPT, and Excel)
• Maintained and updated company databases, ensuring accuracy and confidentiality of information
• Prepared and edited correspondence, reports, presentations, and other documents for executive team HR Administrative
RNDC-Tustin, CA
February 2022 to February 2024
• Converting paper personnel files into digital format
• Helped with office admin work
• File paperwork in office and on workday software
• Uploaded & scanned documents requested from different department heads
• Maintaining employee records
• Updating HR database
• Assisting in payroll preparation
• Help in interview preparations/new hires
• Working with HRIS
• Working in UKG
Executive Assistant
JW Financial/Palisade Legal-Irvine, CA
February 2021 to March 2022
· Customer Service
· Receptional duties
· Upload & input document information into CRM.
· Run errands
· Document Management
· Calling courts/clients to verify information
· Open and sort mail
· Mail Forwarding
· Help Salesforce/negotiations brainstorm for ideas
· Preparing and editing correspondence, reports, and presentations
· Booking meetings and preparing materials
· Calendar management
· Prepare briefings
File Room Clerk
Swiss Post Solutions-Santa Ana, CA
December 2019 to February 2020
· Organize and pull files
· Alphabetize and Numerical filing
Administrative Assistant/Receptionist
IT SOLVED-Los Angeles, CA
June 2016 to November 2019
· Administrative responsibilities with and for the clients and partners
· Set up appointments, work services/ calls
· Payroll
· Data entry
· Customer Service
Apartment Manager
FAFA Real Estate-North Hills, CA
June 2016 to July 2018
· Managed 45 unit apartment complex
· Collection and processing of rent
· Maintenance work and rent notice orders
· Parking Management
· Worker and Visitor conflict of interest check
· Building Maintenance
· Conflict Resolution
Document Processor ARC
Document Solutions-Industry, CA
October 2015 to April 2016
· Scanning
· Data Entry
· Organized and labeled storage boxes
Document Specialist
One Legal, LLC-Los Angeles, CA
July 2014 to January 2015
· Prepare mailings
· Invoicing
· Customer service
· General clerical duties including photocopying, fax and mailing
· Maintain electronic and hard copy filing system
· Information Retrieval
· Data Entry
Account Manager/Legal Support
OneTouch Legal Services-La Mirada, CA
November 2012 to March 2014
· Case Management
· Exceptional Customer Service
· Proofreading documents prior to submission
· Document Preparation
· State E-Filing
· Clerical responsibilities
· Information Retrieval
· Data Entry
Education
Business (Bachelor of Science)
Cal State Long Beach-Long Beach, CA
August 2020 to June 2022
Political Science (Associates)
Cerritos College-Norwalk, CA
September 2007 to June 2010
Skills
• Adobe Acrobat
• Workday
• Information management
• CPT Coding
• Administrative experience
• Google Docs
• Calendar management
• Basic math
• Administrative Assistant
• Receptionist
• Typing
• 10 key typing
• Billing
• Human resources
• ADP
• Data Entry
• Organizational Skills
• Phone etiquette
• Filing
• Personal assistant experience
• Social media management
• Documentation review
• Order Management System
• Order entry
• Customer service
• Conflict management
• Microsoft Excel
• HIPAA
• Employment & labor law
• Scheduling
• Property Management
• Time management
• Time Management
• QuickBooks
• Report writing
• Clerical
• Order management system
• English
• Property management
• Office experience
• Salesforce
• Analysis skills
• Supervising experience
• Microsoft Outlook
• Microsoft Office Suite
• CRM software
• Front Desk
• Interviewing
• Quality control
• Medical Billing
• Communication skills
• Front desk
• ICD-9
• Computer literacy
• 10 Key Data Entry
• Payroll
• Windows
• Google Suite
• Writing skills
• Microsoft Powerpoint
• Outlook
• Financial services
• Microsoft Word
• Customer Service
• Organizational skills
• Compliance management
• Computer skills
• Records management
• Customer support
• Management
• Medical terminology
• Medical Coding
• Typing (wpm 70)
• Yardi
• Office management
• Microsoft Office
• Document management
• Clerical experience
Certifications and Licenses
Certified Apartment Manager
Driver's License
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