Office Manager Administrative Assistant
Resume:
Jessica Lout
Pueblo, CO *****
*****@****.***
Professional Summary
Organized Administrative Assistant/Office Manager with over 10 years of experience in a fast-paced business operations setting. Committed and motivated with exceptional customer relations and decision- making skills. Strong work ethic, professional demeanor, and great initiative. Excellent communication and computer skills; ability to work independently or as part of a team to meet project deadlines. Work Experience
Office Manager/Dispatcher
Martin Construction Inc.
July 2017 to March 2024
• Collaborated with accounting and purchasing departments to ensure smooth workflow and efficient organization operations.
• Accountable for all operations of a busy office.
• Supported executive team to ensure smooth operations.
• Facilitated onboarding of new employees by scheduling training, answering questions, and processing paperwork.
• Successfully planned and executed corporate meetings, lunches, and special events for groups of 50+ employees.
• Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts, and company data reports using advanced Microsoft Excel functions.
• Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying, and scanning documents for inter-departmental use.
• Maintained status reports to provide management with updated information for client projects.
• Managed inventory for chemicals and office budgeting for supplies for a busy office of 30.
• Recorded and organized equipment, training, and medical tests. Office Manager
Gottstein Contracting Corp.
June 2014 to June 2017
• Assisted all staff with day-to-day activities.
• Managed timekeeping for 10+ employees and processed invoices for payment.
• Coordinated safety training and managed inventory control.
• Handled travel accommodations for west coast employees and basic HR responsibilities including new hire processing.
CPG Data Entry Clerk (Temporary Position)
Bolthouse Farms
September 2013 to December 2013
• Conducted data entry for various departments using Access & Excel. Accounts Receivable Admin.
Premier Equipment Rentals
January 2012 to January 2013
• Managed customer accounts, processed credit applications, and prepared statements.
• Resolved customer inquiries, adjustments, and discrepancies.
• Reconciled daily cash transactions and communicated with customers. Administrative Assistant II
Paramount Citrus Farming
September 2009 to July 2011
• Handled administrative duties for the Spray Operation Department and the Central Farming Division.
• Processed accounts receivable and accounts payable.
• Maintained and prioritized daily tasks and projects. Branch Administrator
United Rentals Central Coast District
June 2006 to February 2009
• Assisted management with day-to-day activities including payroll, accounts payable & receivable, human resources, and scheduling.
• Organized meetings and employee safety training. Senior Investor Suspense Rep
Golden Empire Mortgage
December 2004 to January 2006
• Worked closely with investors and liaised between branches and investors.
• Assisted with administrative and managerial tasks. Education
Accounting
Bakersfield College - Bakersfield, CA
University of Phoenix - Bakersfield, CA
Skills
• Project Management
• Report Preparation
• Safety Coordinating
• General Office Skills
• Company Travel Arrangements
• Customer Service
• DMV Maintenance
• Multitasking and Deadlines
• Inventory Systems
• Front-Office Operations
• Document Organization
• Oracle
• Agrian
• Rentalman
• Famous
• Mortgageware
• QuickBooks
• MS Office
• ADP Billing
• Oildex
• SAP
• Computerease
• Fieldease
• Spreadsheet Creation
• Entry
• Formulation
• A/R
• A/P
• Timekeeping
• Purchase Orders
• Work Orders
• Expense Reports
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