Accounts Payable Specialist

Vickram Bisnauth

**-** **** ****** *** *E Rego Park, NY 11374 917-***-**** ************@*****.*** Experience

NYC-DHS (October 2024 – May 2025)

Procurement / Accounts Payable Analyst - Temporary

• Processed and reviewed vendor invoices ensured accurate coding and data entry.

• Reconciled invoices to ensure they align with approved budgets.

• Entered invoices into the City’s payables system for timely payment processing.

• Monitored year-to-date (YTD) expenses against budget, coordinated budget amendments with not-for-profit providers when necessary.

• Maintained accurate records of all vendor payments and assisted in improving accounts payable processes.

• Generated reports and provided actionable insights for management.

• Knowledge in government contract billing for federal, state, and city agencies including DHS and DSS

• Ensured appropriate subcontractors/vendors are listed in city’s payee information portal and registered in PASSPort

• Assisted in preparing provider contracts and portfolios, advance requests, and incumbrance amounts. Ptarmigan Media. (August 2024 – October 2024)

Accounts Payable Specialist- Temporary

• Managed and processed accounts payable for assigned clients including LinkedIn, Google, Yahoo, and Capital Group.

• Performed complex research/analysis for media teams and resolve discrepancies for supplier accounts.

• Entered invoices and Run reports from all accounts in Spectra OX

• Reconciled all payable statements for all vendors. FIRST Agency. (May 2023 - June 2023)

Accounts Payable Specialist

• Coded and approved supplier invoices in Concur invoicing, posted supplier invoices in the accounting system.

• Maintained the supplier master database by updating supplier details per onboarding forms provided by Risk and Compliance department.

• Reviewed the Accounts payable aging report with the Senior Account Payable Specialist and resolved issues. Solomon R. Guggenheim. (February 2023 - March 2023) Senior Accounts Payable Specialist.

• Processed incoming invoices and reviewed coding in Concur SAP for accuracy and appropriate account distributions.

• Ensured all invoices have the appropriate supporting documentation.

• Develop and executed strategies for streamlining payment process to ensure timely payment.

• Set up wire payments, ACH payments, and check payments. CNYCN. (April 2022 - June 2022)

Accounts Payable Specialist

• Assessed funding request and compared the information in the payment file to various notes documents in Salesforce.

• Reviewed invoices and supporting documentation for the Homeowner Assistance Fund (HAF) program by reviewed and process individual applicant’s files before they are sent over for payment final approval.

• Checked for accuracy of the amount, payment instructions, and reference information included with each payment.

• Worked with senior program manager to issue batches of payments, reviewed and processed invoices.

• Liaise with vendors and resolved account discrepancies by investigating documentation and determining appropriate adjustments.

Wellington Shields & Co., LLC. (December 2021 - February 2022) Accounts Payable Specialist

• Processed all invoices across the company and ensure all proper approval have been received and including allocation of journal entries to subsidiaries.

• Prepared, processed vendor payments, and allocated employee expense reports for CFO to review and approve.

• Recorded checks in Positive Pay security software at Chase Bank before correspondence.

• Prepared journal entries for monthly closing of G/L, allocation of various expenses and balancing of intercompany a/c’s.

• Generated ACH’s, W/T’s and transfers for vendors and between proprietary accounts also assisted auditors during the annual auditing.

Prevail Therapeutics. (November 2019 - April 2020) Accounts Payable Analyst

• Entered, uploaded, and processed all invoices into the general ledger accounting Xero system, including posting to proper business unit, department, and account codes in an accurate and timely manner.

• Allocated certain bills to different business units, departments, and subsidiaries.

• Reconciled vendor statements; researched and corrected discrepancies; responded to vendor inquiries.

• Matched product invoices to purchase orders and received documents, ensured accuracy and approval.

• Managed, coded, and processed all travel and expense reports and American Express credit card for employees using Expensify.

Santander Investment Securities. Inc. (August 2019 - September 2019) Accounts Payable Specialist

• Maintained an AP list of all invoices and processed and generated adequately approved invoices for employee travel & expense reports for payment by using MS Dynamics system.

• Reviewed, verified, and processed Santander employee corporate credit card reports that were adequately approved and supported by invoices and receipts.

• Reviewed and verified invoices that were approved at the adequate level in accordance with the established policies and procedures.

• Processed Wire & ACH payments furthermore ensured timely payments of vendor invoices and maintained accurate control reports and monitored sales checks and investigated outstanding payments.

• Responded to vendor inquiries & resolved discrepancies and billing issues with the vendors as needed. Midwood Investment and Development. (April 2019 - June 2019) Accounts Payable Specialist.

• Managed all travel and expense reports for corporate card users using MRI system.

• Managed full-cycle AP by entering, processing, coding all invoices into Nexus system for all vendors. Prepared vendor checks in a timely and accurate manner, as per established payment terms and accordance with company policies.

• Performed precisely and well-timed processing of vendor invoicing, assuring discrepancies are reviewed, researched, and closed.

• Researched vendor statements to insure receipt of all invoices and payments, phone calls and discrepancies.

• Entered, posted, paid-online and prepared manual checks as needed, prepared special projects and reporting as needed to Manager.

Vector Media. (January 2007 - December 2018)

Accounts Payable Specialist.

• Analyzed, processed, matched, batched, coded, reconciled, and uploaded all invoices into NetSuite system.

• Managed the AP inbox - respond to email inquiries of vendor activity, invoice status, past due issues, research, correct discrepancies, review and reconciled all vendor statements, etc.

• Analyzed cash flow statements and assisted with month-end close procedures.

• Assisted manager with Accounts Payable month-end closing procedures by identifying accruals and Journal entries.

• Reconciled and processed employees travel and expense reports by coding the expenses to the proper general ledger code and department compliant with travel policy; ensured all receipts are attached, mileage is correct, and approval signatures are valid using Concur system.

• Ran all AP aging reports on a weekly and monthly for COO and SVP of finance department.

• Ran financial reports as needed and set up all new vendors into NetSuite system.

• Reconciled and processed American Express credit card using MS excel Pivot tables and V-lookup for monthly transactions for employees.

• Generated, processed, reviewed all check requests, rent checks, and online payments as they occurred.

• Upheld pre-paid expense schedules, maintained cash flow within the budget and provided support during annual and other audits, as required.

• Prepared and maintain vendor files (W9s, W-8BENS, banking information) and validate year-end reporting (1099’s) Abacus & Associates., Inc. (April 1998 - October 2006) Accounts Payable Specialist.

• Performed general ledger review between Axys and Dynamics Great Plains systems then organized and distributed monthly disbursements to clients from Axys system.

• Responsible for general ledger account reconciliations and month end journal entries as required by performed account receivable duties and resolved chargeback issues as needed.

• Prepared trial balance line items and organized back up and work papers to assist the manager with monthly and quarterly closing, financial reporting, and maintenance of the system.

• Reconciled corporate accounts including operating portfolio, Norman foundation, recognition, and family trust bank accounts.

• Utilized the Great Plains system to book, dispose and depreciate fixed assets into the general ledger.

• Posted and adjusting journal entries for corporate accounts, fixed asset depreciation and deferred rent.

• Approved and processed accounts payable requests for rent and refunds also prepared, mailed, and collected tenant’s billing and service charges.

• Maintained daily business sheets, logs, journal entries, bank statements, and all other files for various clients, investments, and partnerships and constructed a monthly schedule to defer rent expense for tenants.

• Supported the VP in tax division and controller in accounting and finance department and generated checks for taxes and expenses.

• Entered tax return data into Computax for all Individual, partnership, trust, foundation accounts and booked dividends and interest earned.

• Verified and maintain all vendor information for annual 1099’s reporting. Education

Queens College of the City University of New York

Bachelor of Arts (B.A.)

Skills & Technology

Proficiency in Blackbaud Financial Edge NXT, SAP Concur, Oracle NetSuite, Salesforce, AvidXchange, Traverse, Microsoft Dynamics (Great Plains) and SL (Solomon), QuickBooks, Prisma, Certify, RealPage, Xero System, Positive Pay, Approval Max, Expensify, Bill.Com, SAP, Nexus Software, MRI Software, Kwik Tag, Sage MAS 90 Software, Belvedere System, Pay Trace, Financial Management System (FMS), PASSPort, Slack, Tax Proforma ProSystem, Axys, Spectra OX, Microsoft Office Suite, Word, PowerPoint, Access, Excel, VLOOKUPS, Pivot Table.

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