Office Administrator Purchase Order

JET CABRERA YBIERNAS

**** ****** **., ***** *****, Cebu City 6000, Philippines

Mobile : 093********

**************@*****.***

OBJECTIVE

● Seek any position with the potential for innovation and advancement where I can utilize my knowledge and skills experience for the company’s achievement. WORK EXPERIENCE:

October 1, 2015-present (General Purchaser/Telecolletor) using SAP system JOB RESPONSIBILITIES

To support the administrative, and operational activities of the company and affiliates by locating competitive sources of quality goods and services which meet the the company high standards. To negotiate favorable terms, conditions and pricing, and to arrange for delivery when and where needed. To monitor supplier compliance with purchase order contracts and resolve discrepancies. To contribute to the financial wellness of the company by practicing, careful and diligent management of purchases and assets through the active participation in planning and implementation of sound financial and ethical decisions.

Obtaining bids to realize maximum value from the expenditure of company funds in the purchase of materials and services. Coordinating the purchase of materials and services for all functions of the company by each department & to the affiliates.

Providing value added services to the company by constantly striving to find new and better products, sources of supply, and better ways of meeting the needs of the using by all departments. Maintaining liaisons with the vendors that service the company. Developing purchasing standards based upon value analysis, economies of scale, total acquisition costs, and budget limitations. Assisting the departments in locating substitute materials in cases of emergencies, material shortages, strikes, or other external circumstances. Protecting the company against unfair or unethical trade practices and unrealistic or exorbitant price increases. Expediting, when requested and warranted, the delivery of goods and services. Maintaining the master vendor and commodity list.

Oversees the preparation and processing of purchase orders of the company by each department. Reviews purchase orders to ensure compliance with state statutes and company policy; provides guidance to the maintenance department in purchase order placement; refers to the state division of purchase, coordinates proposals initiated from the state division of purchase and contracts; monitors purchase orders for multiple purchases and proposes grouped purchases to reduce cost; tracks vendors regarding availability of minority products and services, system purchasing and state reporting quarterly.

Accounting Assistant - (May 5, 2014-Sept 30, 2015) JOBS & RESPONSIBLITIES

Petty Cash Custodian

Contract Printing Billing

Transmittal of Docs to SSPI

Deposit Preparation

Receives OT, SL/VL

Cash Collection and Fund Transfer

Commercial Jobs

Preparation of check vouchers

Payroll preparation

Reports

Online Checks

Admin. Staff - (February 21, 2012- March 30, 2013)

-using Jonas System

Harbor Sports Club, Recreation Department

Company: Under the Sponsorship of Saudi Oger Ltd.

KAUST (King Abdullah University of Science and Technology Thuwal, Kingdom of Saudi Arabia Tel.no. 02-8086625 Duties:

Responsible for a variety of administrative and clerical duties necessary to run an organization efficiently. They serve as an information manager for an office, plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information by using the telephone, postal mail, and e-mail. They also may handle travel arrangements.

Administrative assistants are aided in these tasks by a variety of office equipment, such as facsimile machines, photocopiers, and telephone systems. In addition, administrative assistants use personal computers to create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents by using desktop publishing software and digital graphics—all tasks previously handled by managers and professionals.

Prepare Daily Attendance Sheets all staff around 120 plus employees

Deposit Sales of the week

Organize filing, sorting and In charge Staff locker room, In charge office supplies

Prepare and handling Renewal of Iqama/Residence Permit or working permits of Kingdom of Saudi Arabia.

Prepare and handling I.D. Renewal of all staff

Cebu Top ten Sales Inc. (February 01, 2011-February 2012) Mabolo, Cebu City

Act as Officer in Charge in the Company (includes Accounts receivables, Payables, Sales Marketing, Collections, Payroll and Financial Report, Acting as HRD-In charge) ACCOUNTING STAFF(using Primary Software System)

NOVEMBER 1998-January 21, 2011 (Working 13 years)

Cebu Shineland, Inc.

#32 Pres. Quirino St., Villa Aurora Subd., Kasambagan, Cebu City Tel. no. +63-32-233****

Exporter Company (Fashion Accessories)

JOB & RESPONSIBILITIES:

-Using Primary Software Accounting System

JOB Responsibilities:

Accounts Payables

Accounts Payable Clerk reports to the Manager/Director of Finance and is responsible for providing financial, administrative and clerical services. Processing, Monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, that staffs are paid in a timely and appropriate manner and those suppliers are paid within established time limits.

Accounts Receivable Clerk

The key role of an employee who works as an Accounts Receivable is to ensure their company receives payments for goods and services, and records these transactions accordingly. Inventory Control

Provide routine management information on inventory performance

Monitor and evaluate consumables usage & costs

Monitor & evaluate material utilization and scrap

Record and maintain accurate written procedures for all main inventory control processes and functions.

Petty Cash Custodian

Petty Cash and Change Fund Custodian Responsibilities - Petty Cash and Change Fund Custodians are responsible for complying with the following requirements, and are subject to disciplinary action up to and including termination and criminal charges for non-compliance.

Providing safe and secure storage of the cash fund such keeping in the vault should secure the key and combination of the vault to open.

Keeping each fund separate from other funds or accounts.

Maintaining proper documentation.

SPECIAL SKILLS TRAINING:

HOUSEKEEPING (Professional Hotel Room Attendant)

May 19-July 04, 2008

University of Southern Philippines

Lahug, Cebu City

NC II HOLDER-(NATIONAL CERTIFICATE II)

TESDA(Technical Educational Skills Development Authority) Job and Responsibilities:

Provide Housekeeping Services to Guest

Prepare Rooms for Guest

Provide Butler/Valet Service

Laundry Linen and Guest Clothes

ROOM ATTENDANT

July 05-August 08, 2008

Hotel Immersion /Job Training

North Winds Hotel

Apas, Lahug, Cebu City, Philippines

BASIC LIFE SUPPORT/CPR-TRAINING

May 23, 2008

FOOD AND BEVERAGE SERVICES (Professional Food Attendant) July 16-September 05, 2008

University of Southern Philippines

Lahug, Cebu City

FBS NC II HOLDER-(NATIONAL CERTIFICATE II)

TESDA(Technical Educational Skills Development Authority) FOOD ATTENDAT (August 16-October 20, 2008)

Hotel Immersion/Job Training

Cebu Northwinds Hotel

Salinas Drive, Lahug, Cebu City 6000, Philippines

Webpage Design using freehand-TESDA (2001)

Excellent in Corel draw, adobe Photoshop, ACD See Photo Scanning EDUCATIONAL BACKGROUND

COLLEGE Bachelor of Science in Commerce major in Computer Science UNIVERSITY OF SAN JOSE-RECOLETOS

1994-1998

SECONDARY Andili National High School

1990-1994

ELEMENTARY Andili Elementary School

1984-1990

PERSONAL DATA

Date of Birth - November 19, 1976

Place of Birth - Andili, Mawab, Davao

Sex - Female

Status - Married

Nationality - Filipino

Height - 5’1”

CHARACTER REFERENCES:

Ms. Lowela T. Ermac

Admin. Head& Accounting Manager

Sunstar Printers, Inc.

Mobile# 091********

Ms. Leonila Balili

Cebu Shineland Accountant

Mobile #091********

Contact this candidate