Office Manager Executive Assistant

Debbie Marriott

Houston, TX 832-***-****

************@*******.***

Leads by example; dependable and loyal; grounded and focused on facts; warm / friendly approach helps provide me with an understanding of human behavior; ability to focus on multiple projects at one time and still meet deadlines; experienced in interfacing with prominent CEO’s, Board Members, and comfortable with C-level support, field workers, all employee levels. Over 20 years of experience; Type 60 WPM; Microsoft Office Suite; Concur; Kronos; ACT Database; Strong Time Management; Event Planning; Heavy Calendar Scheduling; Kofax System; Abby System; PCARD Processing; SAP; QuickBooks; Microsoft Dynamics; AP/RP; Records Management; 10k Touch; M-Files; Consumer Service, Research, Internet and Technology savvy; Onboarding; Good eye for detail.

Work Experience:

March 2025 to Present Magnolia Gardens Auction House Hockley, TX

Office Manager Part-time

•Ordering office materials and supplies.

•Answering phone calls.

•Customer Service & Client Relations.

•Implemented filing system.

•Good eye for detail.

•Records & Compliance Management

•Create and maintain accurate recordkeeping.

•Process daily batch out documents.

•Balance and Reconcile A/R & A/P for inventory.

•Conduct general housekeeping and be responsible for maintaining the office and equipment.

•Calendar Scheduling

August 2023 to April 2024 CASA Child Advocates of Montgomery County Conroe, TX

Executive Assistant to the President

•Models the behavior reflective of The Foundation values.

•The general office manager’s duties include ordering offices materials and supplies.

•Conduct general housekeeping and be responsible for maintaining the office and equipment.

•Manage the schedules and communications of the President, prioritizing emails, phone calls and gathering and creating documents to prepare for meetings.

•Will be required to travel approximately within 10-mile radius for various tasks daily.

•Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing for leadership meetings.

•Take minutes for several meetings every week and distribute them daily.

•Book travel, flights, and conference; distribute and organize itineraries for multiple staff.

•Ability to prioritize and have excellent time management skills.

•Create and maintain comprehensive and accurate records.

•Perform minor accounting and human resources duties as assigned.

•Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.

•Answer emails and phone calls politely and professionally.

Long Term Contracts

August 2022 to July 2023 Primary Services (Contract) The Woodlands, TX

Assistant Records Management Analyst

May 2021 to July 2022 Land plan Engineering (Contract) The Woodlands, TX

Executive Assistant Administrative Coordinator

May 2020 to May 2021 IST Management (Contract) The Woodlands, TX

Assistant Records Management Specialist

January 2012 to September 2016 Various Staffing Firms Houston, TX

Executive Administrative Assistant / Sr. Administrative Assistant / Records Management

Sysco Houston / SJRA / New Field Exploration / Ovintiv Exploration / Encana / HMG / JP Morgan Chase /

R & L Construction / Scientific Drilling / Vetro / Sterling Bank / Landplan Engineering / Chesmar Homes / Tetra Technologies / Vitruvian Exploration / Key Energy / Regent Assistance / Museum of Fine Art / PTSD Foundation of America

•Provide administrative support daily.

•Responsible for heavy calendar management.

•Scheduling of meetings, conference calls and appointments for the assigned function.

•Manage and work effectively under deadlines.

•Manage confidential data.

•Schedule domestic and international travel arrangements for management and clients.

•Process incoming and outgoing mail.

•Preparation and distribution of presentations, and reports for management.

•Coordinate, plan, and execute a variety of events throughout the year.

•Accept challenges and special projects.

•Oversee the ordering and distribution of office supplies and/or equipment to ensure efficient use of supplies and proper maintenance of office equipment.

•Provides training in reception duties and responsibilities.

•Maintains, gathers, and prepares various types of reports.

•Provides relevant information as requested by internal and external personnel or customers.

•Prepare appropriate responses or correspondence to inquiries or requests from other departmental personnel or outside vendors.

April 2004 to November 2011 Sterling Bank Houston, TX

Executive Administrative Assistant to the Treasurer, Controller and Director of Accounting

•Assisted Treasurer, Controller and Director of Accounting with daily needs as well as scheduled appointments.

•Maintain a high level of confidentiality.

•Assisted Corporate Finance department with data analysis reporting interacting with the Accounting department. Multi-tasker that meets deadlines.

•Maintain soft and hard file system.

•Process invoice coding for software database.

•Provided document assistance to Consultants, Compliance and Audit departments.

•Assisted direct reports and team members with issues requiring Corporate Treasury/Corporate Finance/Corporate Accounting support.

•Coordinated monthly reporting from Corporate Treasury/Corporate Finance/Corporate Accounting for CEO and CFO monthly deadlines.

•Maintain and manage full calendar, contacts, voice and electronic mail and expense reporting.

•Handled all domestic and international travel itineraries including travel arrangements, coordinating airline, auto rental and hotel accommodations.

•Designed and generated reports, presentations and miscellaneous correspondence as required.

•Coordinated and managed due diligence reporting with departmental managers.

•Assisted with merger and acquisition activities within all departments.

•Monitored and updated time for processing on behalf of managers.

•Coordinated reporting for quarterly board meetings, prepared project reports.

•Assisted in defining and implementing policies and procedures.

•Assisted with developing and implementing applications while working with the IT department.

•Assisted HR with coordination of interviews and with the preparation of the hiring process.

•Assisted in various research and special projects as needed (within Corporate Treasury, Accounting and Finance).

•Coordinated and provided reporting for outside chaired organizations (event planning, including catering, presentations, including technical equipment setup).

•Updated Hyperion Financials - Daily, Weekly and Quarterly, distributing accordingly.

•Excellent communication and leadership. Warm, personal, friendly, and graceful.

•Coordinated and maintained good working relationships with fellow employees in the Company. Team building and team leadership accentual.

Education Training:

Microsoft Office Certifications

University of Phoenix

“The most important single ingredient in the formula of success is knowing how to get along with people.” Theodore Roosevelt

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