Data Entry Procurement Manager

Armandina C Mendoza

New Braunfels, TX

Skills

Plans, schedules and monitors the movement of material through the production cycle

Determines material requirements from engineering and production schedules

Coordinates the efficient movement of materials

Advanced computer skills, skilled in MS Office applications

Exceptional record of data entry accuracy

Adept at building positive team relationships

Superb customer service and advocate with impeccable telephone etiquette

Strong organizational skills with ability to meet desired timelines

Highly effective communicator with excellent verbal and writing skills

Experience

Sovereign Flavors 4/07/25 - 08/15/25

Purchasing coordinator

Create and issue purchase orders according to proper policies and procedures

Communicate with vendors regarding PO delays; Track orders to ensure timely delivery

Update internal databases with order details

Prepare reports for relevant internal departments:

Generate daily production report by keeping track of pending orders and updating ETAs

Provide Expected Delivery Reports to Receiving Department

Print out and maintain Purchasing Log daily and provide to Production

Communicate with Receiving Department to identify order discrepancies and ensure all products arrive in good condition

Ensure all paperwork arrives with orders. Scan copies and file away accordingly

Maintain digital and physical organization of Organic item files and vendor files

Support production with inventory management

Place miscellaneous orders for office and lab supplies

Covers for Procurement Manager when unavailable or on business trips

Attend trade shows to network with industry vendors and become more familiar with the industry

Assist R&D with ordering samples from existing and new vendors

Assist Procurement Manager with raw material sourcing

Work with the Procurement Manager to complete special projects or tasks as needed

Virtex Enterprises 4/24 - 10/24

Buyer

Assuring the generation of Purchase Orders for materials (parts) required purchasing activities.

Assuring the purchase parts, supplies, etc. at the most economical price.

Assuring quality service and interaction with customers, vendors and employees.

Assuring the full and comprehensive evaluation of all vendors and potential vendors, maintaining files for all possible vendors.

Assuring the timely and accurate entry of all data into the computer.

Assuring fair, equitable, and profitable materials (parts) pricing strategies

Assuring fast, efficient, effective service to customers and employees.

Assuring that all parts are delivered accurately and in a timely manner.

Assuring the accurate and timely return of unwanted or inaccurate stock.

Assuring the accountability of all warranty claim parts.

Assuring that customer questions or issues are expediently handled.

Assuring the enforcement of all company policies and procedures within the Procurement area.

Answer technical questions relating to specifications or bills of material for the customers.

Survey vendors for price, service, and value.

Review materials (parts) history to avoid obsolescence.

Assist the Materials Manager and Program Manager with any other duties as assigned.

Ultra Clean Technology Sept 2022 – August 2023

Buyer

Sourcing and procuring materials, components, equipment, and services required for the company's operations.

Identifying potential suppliers, obtaining quotes or proposals, negotiating contracts, and ensuring timely delivery of goods or services.

Building and maintaining relationships with suppliers to ensure reliable and efficient supply chain operations.

Monitoring inventory levels and optimizing inventory control processes.

Identifying opportunities for process improvement, cost reduction, and efficiency enhancement within the procurement function.

Creating, managing, and tracking purchase orders in the SAP system. Managing supplier information and maintaining vendor records in the SAP system.

Worked within a material planning team built modules for ASML chip making machines

Ultra Clean Technology Mar 2022 – Sep 2022

Buyer

Identifying and selecting suppliers/vendors to source goods and services for the company.

Researching potential suppliers, evaluating their capabilities, negotiating contracts, and ensuring timely delivery of goods or services.

Creating and managing purchase orders for various departments within the organization.

Coordinating with internal stakeholders to understand their requirements, obtaining necessary approvals, and ensuring accurate and timely processing of purchase orders.

Negotiating favorable pricing and contract terms with suppliers to achieve cost savings for the organization.

Maintaining accurate records of procurement activities, such as purchase orders, contracts, supplier information, and pricing.

Generating reports and providing updates on procurement metrics, cost savings, and supplier performance to management or relevant stakeholders.

Ichor Systems 07/2021 – Jan 2022

Buyer/MRB Specialist

Contributes to the new cross-functionally optimized quotations process to enable faster time to market alongside a team of innovative self-starters

Improve ordering speed, RFP responsiveness and accuracy, workload impact and data maintenance through evaluating and aligning gaps between external estimating data and ERP data

Coordinate between supplier, internal and third-party resources in obtaining tiered quotation pricing from preferred suppliers and submitting quotation data into external software program for offshore data entry and ECO processing

Identify best practices and continually review outputs for any necessary process adjustments

Contribute toward training internal resources and best practice methods

Purchase materials, products, equipment, and supplies in accordance with Ichor guidelines and procedures relating to cost, quality and delivery

Consult reference materials to obtain prices and specifications

Review schedules to anticipate required materials, products, equipment and supplies

Plan capacity requirements and coordinate production or shipments

May schedule and coordinate the flow of materials between production stages in producing Ichor products

Select products for purchase and prepare appropriate forms or purchase orders

Maintain procurement records and related databases

Work independently with moderate supervision

Marathon Petroleum 12/2019-03/2020

AP Clerk/Logistics

Contamination Record Support – After record is created by the scheduler, complete the contamination records in Salesforce and submit to Billing

Retain / Divert Record Support – After record is created by the scheduler, complete the retain/divert records in Salesforce and submit to Billing

Manage mailbox, requests that come in & resolving issues on gas deliveries

Maintains data daily in TMW to support accurate forecasting of orders

Ensure ‘sales’ in TMW match the ‘sales’ in Telapoint

Run the Tank / Veeder Root Not Reading Report daily

Describe what your team does & how this project/your team impacts the business: Team handles all scheduling operations for the whole portfolio of the US as far as scheduling fuel deliveries to retail sites and whole sale customers. Maintain inventories at the customer sites and handle billing inquiries as far as bill backs to carriers, credits to customers, and system integrity – working on a TMW platform. TWW is their scheduling platform.

What is the interaction level this resource will have with the team/with manager? Interaction with the manager and the team on a daily basis working with schedulers.

Enquest Energy Solutions 11/2018-11/2019

Purchasing Specialist

Process all purchase order daily for different ongoing projects, new builds, re-furbs, confirm and track all purchase orders.

Plans, schedules and monitors the movement of material through the production cycle, from determining what’s needed by the Engineer and production manager, request quotes, submit purchase orders, track PO progress in accordance with requirements.

Determines material requirements from engineering and production schedules, and confirms spec sheets, request CoA, certification of compliance.

Coordinates the efficient movement of materials with purchasing, production and engineering, on a weekly basis and in daily production meetings.

Develops specifications for new contract orders, experience in NPI, and every thing that consists of a new part, including spec changes.

Responsible for procurement business system data input and integrity; creates and maintains bills of material and parts/commodities numbers in supply chain management or other enterprise-wide systems, accurate and trained on input integrity.

Worked within a material planning team where we refurbished fracking trucks (EE)

HCA/Parallon 04/2016-11/2018

Purchasing Assistant

Process all purchase order daily for HCA CO facilities, confirm and track all purchase orders. Communicate with 50 plus vendors daily.

Escalate all contract pricing discrepancies to the contract department. Reconcile PO to match invoice by revising UOM discrepancies or pricing changes.

Plans, deliver, schedules and monitors the items needed for surgery.

Kone Cranes 03/2015-06/2015

Administrative Assistant

Input all service technicians time into CDMS software timekeeping, maintain spreadsheets with all employee time and time off.

Prepare monthly reports, perform follow up call to all jobs completed, and maintain a monthly job notifications list.

Holland Co., 07/2013-09/2014

Purchasing Specialist/Expeditor

Assist purchasing agents in all aspects of daily functions.

Expedite all purchase orders to ensure proper arrival times by maintaining daily dialogue with all suppliers/vendors.

Process all repairs for nonconformance parts, ensure they are relieved out of inventory and sent to supplier for repair/replacement, and maintain tracking to ensure they are returned in a timely manner.

Plans, schedules and monitors the movement of material through the production cycle

USAA, San Antonio, TX 09/2010 – 06/2012

Procurement Operations

Provide support for a wide range of goods and services for all stages of the purchasing process which includes item setup, Purchase Order creation, and match exception resolution and preparation of standard requests for quotes. Assists Purchasing Agents in contacting vendors to obtain pricing and item availability...

Research and responds to supplier and customer inquiries and provide system and process training as needed

Education

Laredo Community College, Laredo, TX

GED

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