Office Manager Accounts Receivable

PATRICIA J. ULCH

***** ********** **. *****, ** *5490 · 205-***-****

*************@*****.***

Secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company. EXPERIENCE

JUNE 2006 – OCTOBER 2021 BIRMINGHAM, AL

OFFICE MANAGER, PJ’S CLEANING SERVICE

• Served as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, and errands.

• Scheduled meetings and appointments

• Organized the office layout and order stationery and equipment

• Maintained the office condition and arrange necessary repairs

• Organized office operations and procedures

• Ensured that all items are invoiced and paid on time

• Managed contract and price negotiations with office vendors, service providers and office lease

• Managed office G&A budget, ensure accurate and timely reporting

• Provided general support to visitors

• Assisted in the onboarding process for new hires

• Addressed employees queries regarding office management issues JANUARY 20001 – MAY 2002 BIRMINGHAM, AL

ACCOUNTS RECEIVABLE CLERK, MOTION INDUSTRIES

• Prepared, posted, verified, and recorded customer payments and transactions related to accounts receivable.

• Created invoices according to company practices; submits invoices to customers.

• Maintained and updated customer files, including name or address changes, mergers, or mailing attentions.

• Drafted correspondence for standard past-due accounts and collections

• Identified delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

• Created reports regarding the current status of customer accounts as requested.

• Researched customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

• Assisted in generating monthly billing statements based on the general ledger.

• Assisted Accounting Manager in reconciling revenue accounts each month.

• Copied, filed, and retrieved materials for accounts receivable as needed.

• Relayed changes of information to appropriate employees. 2

JANUARY 1998 – JUNE 2002 BIRMINGHAM, AL

ACCOUNTS PAYABLE CLERK, MARSHALL DURBIN COMPANY

• Clarified any questionable invoice items, prices or receiving signatures

• Assembled and reviewed invoices to be completed for payment

• Maintained copies of vouchers, invoices or correspondence necessary for files

• Typed periodic reports and other records

• Obtained proper information and/or data regarding invoice payments

• Checked vendor files for any previous payments and assign voucher numbers

• Prepared vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

• Reconciled bank statements

• Input daily bookkeeping and record keeping

• Verified invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

EDUCATION

MAY 1993 BIRMINGHAM, AL

HIGH SCHOOL DIPLOMA, VESTAVIA HIGH SCHOOL

BIRMINGHAM, AL

COMPUTER SCIENCE, JEFFERSON STATE COMMUNITY COLLEGE SKILLS

• Respectful

• Organized

• Reliable

• Proficient in written communications

• Can maintain confidentiality

• Highly Intelligent

• Patient

• Proficient in MS Office

VOLUNTEER

CANINE CAREGIVER, GREATER BIRMINGHAM HUMANE SOCIETY

• Ensured that each dog’s daily care schedule was completed – included walking, bathing, socializing, and training dogs daily.

• Kept kennels clean throughout shift.

• Maintained accurate logs for each dog.

• Cleaned up after pets

• Made notes regarding pets’ behavior and personality for staff and other volunteers

• Stayed up to date on protocols and best practices, as relayed by staff

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