Administrative Assistant Office

Christine Vaughn

*********@*****.*** 240-***-**** Washington, DC

SUMMARY

Detail-oriented Administrative Assistant with 4+ years of experience supporting senior leaders, coordinating

cross-departmental operations, and managing front office functions in compliance-driven environments. Adept at

handling sensitive information, coordinating travel and meeting logistics, and providing professional support in

highly visible roles. Skilled in onboarding, visitor management, and conference coordination, with a proven ability

to balance multiple priorities and ensure seamless daily operations.

EXPERIENCE

American Council on Education – Washington, DC

Office Assistant

Oct 2023 – Present - Serve as primary point of contact for administrative inquiries; manage sensitive information with discretion. - Coordinate logistics for office operations, including staff moves, scheduling, conference room reservations, and

equipment oversight. - Support employee onboarding by issuing ID badges, assisting with orientation logistics, and facilitating

compliance communications. - Assist with staff travel requests and training registrations; monitor timelines to ensure approvals and deadlines

are met. - Draft and proofread reports, memos, and correspondence to ensure clarity and compliance. - Provide visitor reception and escort services; manage visitor passes in coordination with security staff. - Collect, track, and process monthly facility payments; serve as liaison with vendors and internal departments. - Provide mailroom support, including metered mail, UPS/FedEx shipments, and delivery logistics.

Office Assistant

Oct 2022 – Mar 2023 - Managed front desk operations; received visitors, issued passes, and ensured office security compliance. - Coordinated internal meetings, calendar scheduling, and conference room setup. - Maintained filing systems, administrative records, and compliance documentation. - Assisted with office supply tracking and vendor communication.

Intercontinental Hotels & Resorts – Washington, DC

Administrative Assistant

May 2022 – Sep 2022 - Scheduled and coordinated travel arrangements, meetings, and appointments for staff. - Processed and tracked vendor invoices totaling $500,000; ensured timely approvals and resolution. - Supported policy implementation and organized key administrative documents. - Acted as liaison between managers, staff, and external partners to resolve administrative inquiries.

DC Prep Academy – Washington, DC

Operations Assistant

Oct 2019 – Nov 2021

- Provided front office and reception support; greeted visitors and maintained security logs. - Assisted with onboarding new employees and coordinating orientation activities. - Supported the Operations Manager in improving workflow processes and service delivery. - Used SharePoint and Microsoft Access to track internal data and generate compliance reports.

Operations Team Member / Front Desk

May 2019 – Aug 2019 - Welcomed and escorted visitors; maintained compliance with school security requirements. - Managed reception communications, calls, and scheduling support.

ARS Consulting – Washington, DC

Account Specialist

Aug 2019 – Oct 2019 - Maintained financial records and processed high-volume invoices. - Investigated and resolved discrepancies to ensure accurate reporting.

EDUCATION

Strayer University – MBA, Business Administration Jun 2003

University of Maryland University College – BS, Information Systems Management May 2000

SKILLS - Travel & Training Coordination Visitor & Onboarding Support - Conference Room & Meeting Logistics Office Operations - Document Preparation & Proofreading Compliance & Records Management - Vendor Coordination & Expense Tracking Mail & Inventory Management - Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access, Teams) - SharePoint & Database Management Strong Communication & Time Management

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