Legal Secretary Direct Support
Resume:
Victoria Peters
*** ****** ******, ** **********, DC 20017-3421
******.******@*****.***/
Summary:
Diligent professional with broad experience in legal and administrative support.
Supported senior-level attorney through document management, calendar organization, and collateral preparation for meetings.
Successfully planned and executed corporate meetings, lunches, and special events for over 20 attorneys’ groups.
Experience in both corporate and litigation law office environments.
Supported CEO through personal document management, travel arrangements, calendar organization, and meeting collateral preparations.
Effective team player with excellent verbal, written, and interpersonal communication skills.
Successful at maintaining complex docket systems, tracking deadlines, and coordinating depositions.
Expert in preparing legal documents such as briefs, motions, and subpoenas.
Dedicated and focused assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals.
Increased office organization by developing a more efficient filing system and customer database protocols.
Coordinated and scheduled meetings and telephone conferences.
Obtained signatures from attorneys for legal documents.
Acted as liaison between clients, vendors, and attorneys.
Skills:
MS Office Suite
Adobe Acrobat
Adobe Illustrator
Adobe In Design
Adobe Photoshop
Adobe Creative Suite
QuickBooks
Westlaw
Legal Case Management
LMS
Calendar management
Citrix
SAP
Billing and Accounts Payable
Google Suite
SharePoint
Lexis-Nexis
Legal Drafting
Microsoft Publisher
Legal Research
Work Experience:
DLA Piper – Washington DC August 2023 to Present
Legal Secretary (Contract)
Prepares, edits, and proofreads a variety of documents including correspondence, agreements, pleadings, spreadsheets, and presentations.
Inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting.
Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process.
Arrange meetings and conferences for internal groups.
Coordinate calendars.
Monitor incoming mail and emails.
Prepare and submit attorney expenses.
Sparks Group - Washington, DC September 2022 to August 2023
Legal Research Assistant
Completed case research Landscape.
Composed and typed routine letters of correspondence.
Drafted and typed correct office memos grammatically.
Research and update tax records for Sanctuaries.
Accounting and billing work.
Compile documents for updating Landscape.
Klein Hornig LLP - Washington, DC March 2022 to September 2022
Legal Assistant
Create closing binders and Support 9 attorneys.
Compile Adobe documents and Enter time in LMS.
Open clients and matters in LMS and Create signature pages.
Compile documents for closings.
Peace Lutheran Church - King George, VA June 2021 to March 2022
Office Administrator
Supports senior pastor through personal document management, calendar organization, and collateral preparation for meetings.
Maintains the master calendar for client appointments.
Designs PowerPoint presentations. Composes and revises documents, including letters, and documents.
Collaborates with other administrative team members finance department on particular projects and events.
Serves as a liaison between pastor and congregation regarding business.
Creates and maintains computer and paper-based filing and organization systems for records, reports, and documents.
Composes and types routine letters of correspondence.
Receives and disburses all incoming mail.
Samuel Bailey and Associates - Washington, DC April 2011 to March 2020
Legal Secretary
Processed summonses, subpoenas, and complaints.
Supported senior-level attorney through document management, calendar organization, and collateral preparation for meetings.
Processed and distributed invoices to bill clients.
Maintained the master calendar for client appointments and court appearances.
Arranged appropriate travel, visas, agendas, necessary contacts, and country information.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Assisted in the preparation of engagement letters.
Composed and revised legal documents, including letters, depositions and court documents.
Collaborated with other administrative team members, human resources, and the finance department on special projects and events.
Served as a liaison between company CEO and clients regarding client accounts and new business.
Created and maintained computer and paper-based filing and organization systems for records, reports, and documents.
Met with clients and other legal professionals to discuss case details.
Completed case research via LexisNexis and Westlaw databases.
Monitored legal volumes to verify that the law library was up-to-date.
Conducted client interviews and all client intake services.
Interpreted and relayed legal information in a clear format for clients.
Managed communication with courts regarding the status of petitions and granted orders.
Drafted legal complaints, summons, and interrogatories.
Composed and typed routine letters of correspondence.
Redacted confidential information from all legal documents on a case-by-case basis.
Acted as liaison between clients, vendors, and attorneys.
Researched, drafted, edited, and revised legal opinion publications.
Issued subpoenas for all necessary records in preparation for trials.
Multiple Staffing Agencies (Contractual) - Washington, DC January 2006 to July 2011
Legal Assistant
Developed and maintained filing and retrieval systems.
Entered new cases into the company database.
Created, indexed, and maintained client binders.
Organized envelopes, postage, and mail correspondence for all clients.
Answered and directed calls using the multi-line switchboard.
Organized files for court proceedings.
Maintained calendar for partner and associate attorney.
Filed documents with the courts on behalf of the attorney.
Mailed and arranged for delivery of legal correspondence to clients, witnesses, and court officials.
Processed summonses, subpoenas, and complaints.
Directed and maintained the office budgets.
Experience utilizing Microsoft Publisher.
Coordinated and scheduled meetings and telephone conferences.
Interpreted and relayed legal information in a clear format for clients.
Processed all assigned cases according to company and client service level agreements.
Drafted various court documents, invoices, and enclosures at the attorney's request.
Managed communication with courts regarding the status of petitions and granted orders.
Drafted legal complaints, summons, and interrogatories.
Arranged appropriate travel, visas, agendas, necessary contacts, and country information.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Jenner and Block LLP - Washington, DC August 2009 to February 2010
Legal Secretary
Mailed and arranged for delivery of legal correspondence to clients, witnesses, and court officials.
Served as sole assistant to five attorneys in all employment and civil litigation phases.
Opened new client files and new matters in CMS.
Proofread documents and submitted them to attorneys for review.
Photocopied all correspondence, documents, and other printed materials.
Drafted and typed correct office memos grammatically.
Composed and revised legal documents, including letters, depositions, and court documents.
Created and tracked all expenses and client account codes using Elite and LMS.
Assisted in the preparation of engagement letters.
Stayed travel and expense budgets within while scheduling attorney's travel arrangements.
Acted as liaison between clients, vendors, and attorneys.
Assisted in maintaining department attorney personnel files with the utmost confidentiality.
Opened new client files and new matters in CMS.
Coordinated and scheduled meetings and telephone conferences.
Kass, Mitek and Kass - Washington, DC April 2008 to August 2009
Legal Secretary
Proofread all wills, estates, and trust documents and correspondence for accuracy.
Coordinated meetings, including videoconferencing, conference calls, equipment, catering presentation materials, visitors, and rooms/office.
Provided legal and non-legal administrative support to attorneys, paralegals, and clients.
Mailed and arranged for delivery of legal correspondence to clients, witnesses, and court officials.
Proofread documents and submitted them to attorneys for review.
Photocopied all correspondence, documents, and other printed materials.
Drafted and typed correct office memos grammatically.
Composed and revised legal documents, including letters, depositions, and court documents.
Assisted in the preparation of engagement letters.
Stayed travel and expense budgets within while scheduling attorney's travel arrangements.
Acted as liaison between clients, vendors, and attorneys.
Assisted in maintaining department attorney personnel files with the utmost confidentiality.
Opened new client files and new matters in CMS.
Coordinated and scheduled meetings and telephone conferences.
Patton Boggs LLP - Washington, DC March 1999 to December 2005
Document Design Specialist/Technical Support Backup
Cross-trained and provided backup for other technical support representatives when needed.
Developed templates for e-newsletters, presentations, and reports.
Designed unique print materials, including advertisements, brochures, and logo designs.
Adhered to all corporate brand guidelines when preparing graphic materials.
Created all communications collateral, including brochures and fliers.
Prioritized graphic workload and effectively coordinated multiple projects.
Operated high-speed color copiers and wide bed printers to reproduce single and multicolor copies of graphics. Provided base level IT supports to company personnel.
Displayed courtesy and strong interpersonal skills with all customer interactions.
Referred difficult issues to upper management while maintaining positive rapport with customer.
Assisted customers with technical issues via email, live chat, and telephone.
Education:
High School Diploma McKinley High School - Washington, DC
Certifications and Licenses:
Certified Notary Public (DC and VA)
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