Administrative Assistant Accounts Payable

Amanda Blair Mesquite

Texas

Cell: 945-***-**** ~ LinkedIn: linkedin.com/in/ablair357 ~ *********@*****.*** PROFESSIONAL SUMMARY

Highly organized and detail oriented Senior Administrative Assistant III, with more than 20 years’ experience of supplying thorough, organized, administrative support to senior executives, while being quality focused and committed to approaching all tasks with tenacity and attention to detail.

OFFICE SKILLS

Accounts Payable “Drilling Info” Insurance Knowledge “PeopleSoft” Accounts Receivable Employee Onboarding Invoice Coding Policy/Procedure

“ADI” Employee Training “Microsoft Office Word” Report Development Bank Reconciliations Event Planning “Microsoft Office Excel” “Sage 500”

“Cisco” Expense Reporting “Microsoft Office Access” Spreadsheet Management Compensation/Benefits Filing/ Data Archiving “Oracle” Travel Administration Contracts Incident Tracking Osha Rules/Compliance

Database Management Incident Reporting Payroll

WORK HISTORY

New Wave Global Texas Services Inc., Dallas, Texas March 2024 – August 2025 Accounts Payable Specialist

Restaurant Hospitality Association Rowlett, Texas April 2021 – April 2023 Accounts Payable

Pinnacle Propane Las Colinas, Texas, November 2018 – March 2020 Administrative Assistant to the EHS Department

Quintech, Inc. Richardson, Texas March 2017 – September 2018 Administrative Assistant for a Low Voltage Construction Company

Pioneer Natural Resources Las Colinas, Texas September 2015 –August 2016 Risk Management Contract Administrative Assistant

Enbridge Energy Park Cities/Dallas, Texas September 2004 –November 2014 Senior Administrative Assistant III to Director of North Texas Assets EDUCATION

Texas A&M Commerce Commerce, Texas April 1999 – October 2001 Associate of Business Colorado Technical University – November 2014 – June 2021 WORK HISTORY DETAIL

New Wave Global Texas Services, Inc

Set up and maintain vendor accounts in NetSuite

Reconciliations of bank accounts and vendor statements

Reconciled receipts for credit card payments

Entered over 200 invoices daily, after coding with cost centers and general ledger numbers,

Processed checks, ACH’s, and wire payments

Assisted clients and vendors in questions, discrepancies and payments, to ensure accuracy of al accounts Restaurant Hospitality Association

Set up and maintain vendor accounts in Sage 500

Reconciliations of bank accounts and vendor statements

Reconciled receipts for credit card payments

Entered over 200 invoices daily, after coding with cost centers and general ledger numbers,

Processed checks, ACH’s, and wire payments

Assisted clients and vendors in questions, discrepancies and payments, to ensure accuracy of all accounts

Ensured TABC regulations were met for payments on liquor invoices

Used Pivot Tables and V-Look up for numerous reports within Excel. Pinnacle Propane

Managed and coordinated travel itineraries

Tracked and reported all Incident Reports within the United States

Created and maintained Incident Forms

Tracked Expense Reports

Assisted in obtaining and keeping current, licenses and permits for over 100 various locations, through the Railroad Commission and State Regulatory Offices

Organized training and itineraries for over 75 managers to receive NEBOSH certifications. Liaised with representatives and instructors from the international company to obtain the training and documentation required for the certifications

Assisted in the reworking of Pinnacle’s, Safety Policy and Procedures document. Quintech, Inc.

Managed and Coordinated travel itineraries

Created and tracked expense reports for all employees

Tracked and reported Payroll information to accountant

Maintained and reported, Cost to Job figures and Profit and Loss statements

Monitored and performed reconciliations on employee credit and fuel cards

Recruited candidates to fill open positions within the company from several venues and followed through with the New Hire process upon employment

Pioneer Natural Resources

Reworked 2500 vendor contracts, vetting each for proper insurance requirements and updating/obtaining essential documents

Enbridge Energy

Created an AED program, where each office was set with machines and each was set up with required training. Tracked maintenance and developed spreadsheets to track and report activity for over 55 locations.

Managed and coordinated travel itineraries, both within the United States and abroad

Managed and tracked external communication with priority contacts

Created expense reports and tracked reimbursements of several key managers

Conducted research required to prepare briefing material, agendas and decks for various levels of meetings

Assisted with Teambuilding initiatives and overall support for maintenance of organizational culture and employee moral

Supported the Human Resource department in the annual employee review process, to manage performance merits and salary increases.

Researched, proposed and implemented vendor services

Organized conferences for various levels and numerous numbers of participants

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