Office Administrator Human Resources

Sharon Zervos ************@*****.***

*** ********* ******, **** 8-781-***-****

Pembroke, MA 02359

Harold Brothers Mechanical Contractors April 2024 – May 2025

Weymouth, MA

Accounting/Payroll

Prepares and maintains accurate records and reports of payroll transactions. Ensures compliance with state and local payroll, wage, and hour laws.

Prevailing wage & certified payroll

Process and audit payroll information in a timely manner

Maintain accurate records of payroll documentation and transactions

Collaborated with HR to ensure proper handling of employee benefits deductions

Utilize payroll software systems such as Paychex.

Turk & Milone Law, LLP April 2023 – March 2024

Braintree, MA

Office Administrator

Responsible for all components of billing. Preparing pre bills 1st of each month, edit, finalize, invoices via Clio software, 1500 invoices per month.

Process monthly expenses for Attorneys.

Maintained Accounts Payables for the firm and Accounts Receivables from clients.

Office Organization, assisting with the organization and maintenance of the office space, including and managing supplies, I.T., and equipment.

Banking: depositing checks, applying EFT payments using bank machine for in-house deposits.

Human Resources responsible for on boarding, tracking time off and work from home per time policy, tracking vacation time and coordinated scheduled days off.

Facility Maintenance: Coordinating office maintenance with management company for repairs and upkeep.

Technology Maintenance assisting of computers, software, phones, copy machine and printers.

Event planner for office functions.

TSR Concrete Coatings September 2020 – April 2023

Pembroke, MA

Jr. Accountant

Post and process journal entries to ensure all business transactions were recorded.

Update accounts payables & account receivables and issue invoices and perform reconciliation.

Assist in the processing of balance sheets, income statements and other financial statements.

Verify and distribute payroll to assist the HR department.

Reconcilation of bank statements and credit card statements.

According to legal and company accounting and financial guidelines.

Assist with reviewing the expenses, payroll records etc. as assigned.

Update financial databases to ensure that information will be accurate and immediately available when needed.

prepare and submit weekly monthly reports.

Assist in companywide Payroll, multi-state, for 3500 employees.

STONERIDGE, INC., Canton, MA October 2019 - August 2020

Accounts Payable Specialist/Temporary Contractor

• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

• Maintain accurate and timely processing of up to 1,000 invoices/per week for a multi-site organization.

• Analyze invoices to correct accounts and cost centers

• Pays vendors weekly by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks & ACH payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

• Manage and review unbilled AP expense report

• Verify vendor accounts by reconciling monthly statements and related transactions.

• Maintains historical records by filing documents.

• Reconcile & process monthly company credit card statements

• Manage & record accrued expenses; assign account numbers; request disbursements; reconcile accounts

FATHER BILL’S & MAINSPRING, Brockton, MA September 2017 - October 2019

Accounts Payable Specialist

Processed 1,000 invoices and cut 1200 rent checks monthly.

Reviewed payment requests from departments to ensure accuracy and appropriate supporting documentation.

Coded invoices to the appropriate programs in the general ledger.

Processed weekly check runs and EFT payments.

Received and addressed vendor inquiries and invoice discrepancies and followed up with vendors on previous balances.

Processed W-9’s and TIN matching.

Processed and maintained 1099's and1096's.

Updated insurance listing for current properties.

SUPERIOR PACKAGING & FINISHING, INC., Braintree, MA September 2008 - August 2017

Accounting & Purchasing Manager

● Full- cycle accounting of all AP & AR, using Great Plain software and maintaining the Customer & Vendor database.

● Avanti Purchasing & Job Costing Program utilized for purchase order writing for, Materials related to job cost & Maintained database over 1,000 of Customers & Vendors.

● Managed vendor accounts, vendor maintenance and payment inquiries. Received payments (daily) from mail, ACH email and applied payments to customers’ accounts. Investigate short pays, discuss with CSR’s. Run Sales Analysis Monthly (MTD & YTD). Weekly Meeting with President & CFO for review AR over 90 days.

● Credit & Collections, recommended payment plans for past due customers, Issue New Customers Credit Packages, Establish Customer Credit lines,

● Accomplishment: Collected outstanding amount of money from a Canadian Company in 2012 that went under, but never did. The amount I collected was $80,000.00.

● Purchasing Manager negotiated better pricing and discounted terms. Issued purchase order numbers to department managers for ordering supplies.

● Accomplished no shipping costs with 10 vendors and saved the company 30% in shipping costs annually.

Proficient with Microsoft Office 365, Yardi, Great Plains, Microsoft Dynamics, CF Data, Sage 100, Quick books desktop & online, ABILA, Legal software:, My Case, Salesforce, ADP, Kronos, Paylocity, Paychex, Paycom. Subcontractors issued 1099’s.

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