Executive Assistant Data Entry

631-***-**** *********@*****.*** Northport, NY ***68

S H E I L A F R Y

E X E C U T I V E A S S I S T A N T A D M I N I S T R A T I V E M A N A G E M E N T Dynamic and highly resourceful Executive Assistant and Administrative Manager with a well-established history of optimizing executive operations, managing high-level administrative functions, and driving organizational efficiency. Adept at leveraging extensive experience in corporate administration, regulatory compliance, and executive support to maintain operational excellence and ensure seamless business functions. With a strong ability to cultivate strategic relationships, I have successfully liaised with C-suite executives, vendors, and external stakeholders to streamline operations and advance business initiatives. My expertise in document organization, compliance audits, and contract management allows me to ensure that all regulatory requirements are met, protecting organizations from legal risk while maintaining operational integrity. With a keen eye for efficiency and productivity, I have proactively developed structured filing systems, optimized workflow processes, and introduced innovative administrative solutions that reduce redundancies and increase organizational effectiveness. I am committed to delivering excellence in every aspect of administrative and executive management, whether it is facilitating executive correspondence, negotiating vendor contracts, managing compliance audits, or overseeing daily office administration, I bring a results-driven, detail-oriented approach that strengthens operational efficiency and propels ambitious organizational and corporate success. Technical Proficiency

Outlook email correspondence management Contract Negotiations and Vendor Relations Pharmacy software and Prescription Process Executive calendar and meeting coordination Financial Reconciliation and Account Oversight Event Coordination and Reporting Data Entry Accuracy & Database Maintenance Office supply inventory control and procurement Time Management Organization & Scheduling Sales support and marketing distribution Client Fulfillment and Executive Support Services File Management and record keeping expertise Career Background: Orphan Pharmacy, Plainview, NY Executive Assistant to the CEO & Head Pharmacy Manager (September 2021 – May 2025)

Spearhead administrative operations by organizing critical records, licenses, permits, invoices, and compliance documents to ensure full regulatory adherence and seamless audit preparation.

Oversee executive email correspondence to facilitate contact between departments, doctors, and clients to enhance sales and retention.

Manage executive calendars, schedule meetings, and coordinate daily administrative tasks to support leadership and operational excellence.

Establish efficient filing systems, utilizing categorized storage and digital tracking for immediate document retrieval during audits.

Implement marketing material organization protocols to enhance brand visibility and maintain an orderly work environment.

Leverage pharmacy software (Datascan) to manage prescriptions, track patient histories, and streamline pharmacy operations.

Assisted the pharmacy manager in supporting the urgent medication delivery for critically ill patients. Hamlet Olde Oyster Bay, Plainview, NY Administrative Assistant, Homeowners’ Association (2017 – 2021)

Provided direct support to tenants in a luxury residential community, addressing inquiries, and urgent concerns with high-level client service.

Managed financial transactions, including reconciliation of $5.6M in annual fees, collection notices, and billing procedures.

Implemented compliance standards for lease agreements, insurance verification, and contract management for subcontractors and vendors.

Oversaw accounts payable functions for in-house restaurant operations, ensuring expense tracking and financial reporting accuracy.

Coordinated property maintenance, vendor assignments, and facility upkeep, maintaining aesthetic and operational excellence. Society of Corporate Secretaries and Governance Professionals, New York, NY Accounts Payable & Human Resources Assistant (2017)

Managed membership payment records and executed financial reporting functions, ensuring adherence to accounting best practices.

Processed vouchers, deposit entries, and general ledger transactions, optimizing financial recordkeeping accuracy.

Maintained compliance with corporate policies through meticulous data entry and accounting reconciliation. Atlantic Restaurant Group, New York, NY Full Charge Bookkeeper & Assistant to the CEO (2011 – 2017)

Administered payroll operations, managed food cost controls, and processed accounts payable/receivable with precision.

Implemented cost-saving strategies through inventory oversight and vendor contract negotiations.

Coordinated financial reporting for multiple business accounts, ensuring fiscal accountability. Education

Queens College, Flushing, NY Business Coursework (2011 – 2013) Suffolk Community College, Selden, NY Associate of Arts (2002)

Contact this candidate