Executive Assistant/Secretary/Payroll

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Objective To secure and maintain a permanent position at a progressive forward-thinking organization to further my career.

Experience

March 2020- Present Town of Chester Chester, NY

Secretary to Town Supervisor/Payroll

Secretary to Supervisor duties include:

• Taking all phone messages and upkeep of the Supervisors calendar and appointments.

• Writing letters, memos, emails etc. for all Supervisor needs

• Maintain files and records of confidential information Payroll duties include:

• Entering time sheets and processing biweekly payroll for all Town of Chester employees including Police dept and Highway crew

• Benefits administrator for all health, dental & vision plans for all Town employees

• Retirement administrator for the NYS Local Retirement System (NYSLRS) for all Town employees and Police & Fire Retirement System (PFRS)

• Biweekly payment of all payroll burdens which include Federal & NYS payroll taxes and all employee contributed plans such as NYS Deferred Compensation plan, AFLAC, Allstate, ROTH etc.

• All new hire on boarding for all Town employees including Police & Highway

• All correspondence that needs to be filed with the County in accordance with NYS Civil Service laws

April 2014- Present KDD Custom Builders Wyckoff, NJ Executive Assistant to the Director of Construction

• Maintain & set up daily appointments in Daylight program

• Create monthly management fee invoices QuickBooks

• Enter billing & print checks for invoice payments

• Contact & email plans to multiple subcontractors for proposals on various stages of work to be done at houses (i.e. framing, roof, plumbing, electric etc.)

• Create & email PO’s to vendors for materials to be purchased for jobs

• Deal directly with townships to submit applications for building permits

• Contact townships construction departments to schedule inspections as needed

• Update client budgets as subcontractor proposals are accepted

• Create subcontractor agreements for new accepted proposals for each client

• Maintain updated certificates of insurance for all subcontractors on each job

• Print, scan & save on plotter all architectural & engineering plans received for new builds

• Create & maintain job folders both in hard copy for files & saved PDF copies in Mac computer system for all projects

• Receive all monthly statements from vendors to match up with PO’s, send out for manager approvals & email to clients for direct payment Julie Tiller

136 Laroe Rd

Chester, NY 10918

201-***-**** cell

*********@*****.***

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• Set up appointments for clients to meet with designers & specialty contractors for custom work in houses

• Make monthly orders for office essential for KDD management

• Submit all management reimbursable invoices to for payment approval

(i.e. credit card, gas & cell phone bills)

Nov. 2000-Dec. 2013 J. Fletcher Creamer & Son, Inc Hackensack, NJ Accounts Receivable/Accounts Payable and Job Costing

• Create all utility billing for the follow companies:

Verizon (3 contracts)

PSE&G (4 contracts)

American Water (2 contracts)

First Energy

United Water NY

United Water NJ

• Create all Municipality billing within 5 towns in New Jersey

• Create and prepare Inter-company billing within 5 main companies

• Maintain budgets and cost codes on each job master record set up in the system

• Handle monthly contract adjustments and enter change orders for each job

• Run reconciliation report for all blanket and T&M contracts, then reconcile monthly via control estimate revision function so budget and contract values balance

• Create monthly invoice log for all billing and book each invoice into the system

(900 to 1200 invoices avg. monthly)

• Post contract invoices in system from project managers via e-mail

• Make collection calls on any utility billing over 60 days

• Send out cash report and apply payments (checks and wire transfers) to corresponding open invoices

• Handle all job master record closeouts. Balancing contract billings and placing jobs into history 1996-2000 Beyer Bros. GMC Fairview, NJ

Receptionist/Front Desk Clerk

• Answered phones and directed calls on 40+ line phone system

• Processed invoices from parts, service & sales dept

• Took payments and deposits for new vehicle sales and for service & parts

• Closed and balanced out cash register, credit card/check machine against all invoices produced for that day

• Made online weekly orders to GMC for any new vehicles ordered as well as factory parts needed for shop

1993-1996 Jagged Edge Spa/Salon North Bergen, NJ

Hairdresser

• Meet with customer to get better understanding of what type services being requested

• Perform various types of haircuts, color and other chemical treatments

• Keeping track of time spent on each customer to stay on schedule to prevent a prolonged wait time for next customer

• Always making sure the customer was satisfied

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1991-1993 Jagged Edge Spa/Salon North Bergen, NJ

Receptionist

• Took phone appointments and maintained scheduling for 6 stylists

• Greet all customers and verify services scheduled for appointment

• Keep inventory of all products sold as well as keeping shelves stocked

• Make weekly product orders with vendors

• Take customer payments at completion of services

• Close & balance out cash register & credit card machine each night Education 1989-1993 North Bergen High School North Bergen, NJ Completed general course of study.

1990-1993 Hudson Co Vocational School North Bergen, NJ Completed 1200-hour cosmetology/barbering course

Passed NJ State Board written/hands on exam and obtained NJ cosmetology license Computer

Experience

• Microsoft Outlook, Excel, and Word

• Mac computer

• Daylight calendar & contact program

• Quick Books

• Edmunds GovTech (municipal software program)

• WANG

• AS400 (CGC)

• Explorer Contract Manager

Interests • Spend time with friends and family, outdoor activities such as camping & riding ATV’s Other • Currently hold a NJ State notary stamp

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