Executive Assistant Human Resources
Resume:
B. Yvette Murphy-Trejo
B. Yvette Murphy-Trejo
************@*******.***
PROFESSIONAL SUMMARY
Administrative
• Bilingual (Spanish)
• Type 65 wpm
• Microsoft Suite: Word, Excel, PowerPoint,
Access. Outlook, Teams
• Visio
• SharePoint, SAP
• One Drive
• Acrobat Writer/Reader
• Diligent Board Books
• QDiligence
• Zoom, Webex
• Notary public
• Various phone systems/switchboards
Human Resources
• Recruiting
• Candidate Screening
• Benefit Enrollment
• Background Checks
• Maintain employee database
• EZ HR
• Peoplesoft
• Employee liaison
Event Coordinator
• Plan & Organize Committee & Board
meetings
• Conference
• Service award events
• Company & divisional social events
• Transportation scheduling
(limos, buses, plane charters)
• Trade shows
Education
University of Texas at El Paso - El Paso, TX, Association in Arts, Accounting (did not complete) International business College - El Paso, TX, Secretarial Certificate EMPLOYMENT HISTORY
2024 – 2025: Various Temporary Assignments
OCEANEERING INTERNATIONAL – Houston, TX 2011 – 2023 Legal Department - Executive Assistant II
• Support the Sr. VP, General Counsel & Secretary
• Provide support to senior officers and the Board of Directors, including in connection with Board and Board committee meetings.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Prepare and edit documents, presentations and spreadsheets.
• Compare (redline) MS Word documents.
• Schedule meetings, manage heavy calendars and make travel arrangements, domestic/global.
• Prepare/audit expense reports, invoice processing, screen incoming phone calls, keep accurate records of all correspondence and maintain monthly reports.
• Plan, organize and coordinate local and offsite events.
• Perform advanced administrative assignments requiring continuous use of business and legal vocabulary.
• Assist in annual Legal Department budget process, monitoring budget throughout the year.
• Assist in preparing annual proxy statement and SEC filings.
• Prepared agendas, meeting materials and minutes of meeting for Board, Board committee and annual shareholder meetings. B. Yvette Murphy-Trejo
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EMPLOYMENT HISTORY (CONT’D)
OCEANEERING INTERNATIONAL – Houston, TX 2009 – 2011 HSE/Quality/Training Department - Executive Assistant I
• Develop Company responses to client bids and proposals.
• Assist with development of departmental budgets.
• Develop presentations and statistical data to illustrate HSE information.
• Communicate HSE programs and methodologies via the Oceaneering internal website.
• Identify and respond to problems and questions from various Company-wide facilities.
• Prepare HSE Safety Award presentation events.
• Review injury reports in comparison with the Company incident investigation standards.
• Analyze reports in accordance with regulatory requirements.
• Provide injury, training and HSE activity reports to the executive management team.
• Develop reports as required by Management by objective systems.
• Develop Company responses to client bids and proposals.
• Assist with development of departmental budgets.
• Develop presentations and statistical data to illustrate HSE information.
• Communicate HSE programs and methodologies via the Oceaneering internal website.
• Identify and respond to problems and questions from various Company-wide facilities.
• Prepare HSE Safety Award presentation events.
EMERSON PROCESS MANAGEMENT – Houston, TX 2004 – 2008 Executive Assistant
• Supported Executive Staff of two Emerson Divisions:
- Gas Chromatograph Division support: President, CFO, VP of Sales & Marketing, VP of Operations, Directors of Technology Planning & Dev., Procurement and the Division Management team.
- Rosemount Analytical Inc. Global Sales Division support: COO and his U.S. & World Area (Latin America, Europe, Asia) direct reports.
• All phases of administrative support, division focal point and liaison to other Emerson divisions.
• Coordinated quarterly Board meetings, quarterly division meetings, bi-weekly and monthly staff meetings.
• Prepared meeting documentation (agendas, presentations, reports, various related data, etc.).
• Arrange breakfasts, lunches & dinners; organize off-site meetings.
• Travel arrangements for all divisions team members, domestic/global.
• Maintained executive staff calendars
• Coordinated divisions quarterly/annual events (breakfasts, lunches & dinners; employee picnic, holiday parties, etc.).
• Reconcile monthly corporate credit card statements.
• Prepare/audit expense reports (monthly & quarterly) for staff
• Schedule and set-up conference calls, webcasts and Webex’s.
• Office supply purchase for the divisions.
• New employee set-up (workstations, phone, network, security badge, misc. supplies, and cell phones).
• Organized employee office moves, coordinating with IT and Maintenance departments.
• Maintained and monitored company car usage.
• Maintained divisions logs.
• Coordinated RAI Sales conference events (U.S./International): Annual Service Award Events; Trade shows.
• Organized and scheduled interviews for candidates, coordinating their flights, hotel and transportation Materials Consulting Services - Houston, TX: Executive Assistant 2002-2004 Dow Chemical - Houston, TX: Project Administrative Leader 1996-2002
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