Administrative Assistant Data Entry

Helene Dutarte-Thompson

*** *** ****** *** *, Chickasaw AL 36611

Cell: 423-***-****- E-mail: *************@*****.*** Work status: US citizen

US Citizen – French- English: Fluent, German and Spanish basic knowledge

Professional experience:

March 2025-present Mid-Towne Works Mobile, AL

Receptionist/Administrative Assistant: taking payments for a law firm, welcoming clients of the law firm, booking conference rooms, selling office rental plans, removing trash, restocking fridge in the kitchen area, distributing mail for the owners of virtual mailboxes.

December 2023 BayPointe Hospital Mobile, AL

September 2024 Admission Unit Clerk: Checking in and checking out patients, getting admission paperwork signed before admission for out-of-town patients, filing nursing documents and signed admission paperwork in charts, preparing medical records upon discharge, answering questions from legal guardians, updating contact information and printing call lists, helping with visitation, handling maintenance and cleaning requests.

January 2023 Walmart Decherd, TN and Saraland, AL

December 2023 Cashier: Checking out customers.

August 2022 Iron Mountain Chattanooga, TN

November 2022 Data Entry Specialist: Scanning and sorting medical files, entering data.

April 2022 CHI Memorial Chattanooga, TN

June 2022 Medical clinic receptionist: checking in/out patients, checking insurance coverage, scanning medical records, requesting and sending medical records.

August 2021 City of Chattanooga – Human Resources Department Chattanooga, TN

January 2022 HR Project Assistant: answering and directing phone calls, helping with New Hire paperwork, assisting with ordering office supplies and filing, preparing presentation materials and helping on various project such as police cadet files, compiling a list of professional organizations, welcoming city employees and answering basic questions about benefits or general enquiries.

September 2020 Family Dollar and Food Bank Chattanooga, TN

July 2021 Cashier: checking out customers and restocking the store. Assistant: handing out food boxes to the persons after they got tested for Covid-19 as part of the joint effort by the Health Department, the National Guard and the Food Bank.

August 2019 Hardee’s Chattanooga, TN

December 2020 Cashier/Crew member: Taking and handing out customers’ orders, cleaning the store and restrooms, cleaning the dining area.

March 2019 Auction Café Baltimore, MD

June 2019 Food and Beverage Assistant/Housecleaning: preparing coffee, cleaning the cafeteria, restocking beverage cooler, cleaning the store, and cleaning the offices by picking up office trash and cleaning the conference rooms and the kitchen.

February 2018 7/11 Catonsville, MD

February 2019 Cashier: checking out customers’ purchases, preparing coffee stand, cleaning the store.

July 2017 Unum Chattanooga, TN

January 2018 Administrative Assistant: data entry of checks from subscribers of life insurance policies, sending checks by Fedex to the bank, checking reimbursements of overpayments of disability claims to Unum and disbursements of disability claims to recipients, handling reports from JP Morgan Chase.

January 15th, 2017 French Embassy Washington Dc

April 16th 2017 Administrative Assistant with the Press Section: answering calls as backup for the switchboard, scheduling meetings with journalists, checking RSVPs for events organized by the French Embassy, distributing mail and newspapers, ordering drivers for the Press Counselor and his deputy, handling leave requests.

June 4th, 2015 University of Maryland Medical Center Baltimore, MD

April 7th, 2016 Administrative assistant with the Department of Psychiatry: taking psychiatric consultation requests for patients, and assisting doctors with faxing ECT posting requests, prescriptions refills, scheduling outpatients’ appointments and welcoming outpatients. Administrative duties: filing, faxing, answering phones, making copies of encounter forms for billing department.

May 2014 International Monetary Fund Washington, DC

April 2015 Middle East and Central Asia Department/Division E (Morocco, Algeria, Tunisia, Mauritania and Djibouti). Staff Assistant: assisting desk economists with the preparation of Board documents (Staff Reports), and documents to Management (Back-to-Office Reports, Policy Notes, Staff Reports) by formatting/editing tables, charts, figures and content. Liaising with the Secretary Department and Communications Department. Handling the Actions log on behalf of Division chief. Administrative duties: preparing expenses reports and attendance reports, ordering office supplies, scheduling meetings.

February 2014 MPB Agency (advertising) New York, NY

April 2014 French transcriptionist on free-lance basis: transcribing minutes of meetings by French companies as a free-lance transcriptionist

September 2008 United Nations New York, NY

December 2013 Team assistant (Department of Public Information and Department of General Assembly and Conference Management): editing statements from English into French, checking spelling and grammar, formatting word UN documents, scanning speeches in the six languages of the United Nations and handling administrative and Human Resources duties (requisitions with facilities management, staff attendance reports, request for leave and vacation….).

January 2007 Pakistan Mission to the United Nations New York, NY

December 2007 Administrative assistant to diplomats: scheduling diplomats’ meetings, typing word documents, making travel arrangements, getting visas, conducting research on various topics (climate change, human rights, economic development etc…), filing.

September 2006 French-American School of New York Mamaroneck, NY

December 2006 Administrative assistant (Finance Department): updating students and teachers’ database on Access, checking immigration status, sending and receiving financial aid applications, reimbursement of teachers’ work-related expenses.

November 2003 Embassy of the Kingdom of Morocco Washington, DC

February 2006 Administrative assistant: (Office of the Deputy Representative): typing correspondence in English and French, making travel arrangements, updating the embassy’s contact list on Outlook and scheduling meetings, other administrative tasks (filing, ordering office supplies).

August 2001 French Mission to the United Nations New York, NY

August 2003 Assistant on the oil-for-food aid program to Iraq: handling contracts submitted by French and other companies, assisting companies by liaising with the Office of Iraq Program (checking status of contracts, ensuring payments, answering questions about technical specifications, etc….).

Educational background:

MA in Political Sciences - Institute of Political Sciences, Paris, France

BA in English literature - University Paris La Sorbonne, Paris, France

Skills: Windows: Word, Excel, PowerPoint, Access, Outlook. Google Workspace (Google Meet, Gmail, Google Dashboard, GoogleDocs, GoogleSheets), SmartSheets, Zoom, Web Ex, Oracle Cloud. Specialized software: Epic Portfolio, Avatar and Avatar Nx, Nexudus, MyCase Payments, Canva.

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