Accounts Payable Specialist

NITA KAUR

647-***-**** ********@*******.***

PROFESSIONAL SUMMARY

Experienced Accounts Payable Specialist professional with 15+ years managing high-volume Canadian and international financial operations. Proven ability to maintain vendor and client relationships. Skilled in ERP systems, reporting and audit supports, with a focus on accuracy and compliance.

CORE COMPETENCIES

A/P & A/R Process Management

Vendor & Client Relations

Invoice Review & Payment for Canada and International

Month-End & Year-End Closings

Determination to complete tasks in a timely manner

Dispute Resolution & Collections

Accounting Regulations and Policies

Strong Organizational & Time Management Skills

Self-driven and results oriented

Ability to work independently and in a team environment

Microsoft Office, Excel Spreadsheets, QuickBooks, Oracle NetSuite or similar ERP systems

EXPERIENCE

Accounts Payable Administrator

Gift Craft Ltd – Brampton, Ontario

Aug 2016 – Present

Accounts Payable – Inventory and Non-Inventory

Match receiving paperwork, process invoices and generate weekly payments for Major Vendor key accounts.

Maintain and administer the activity of major vendor accounts ensuring that invoices are processed and paid when due.

Responsible for administrating miscellaneous vendor billings and monthly vendor allowances.

Investigate and resolve discrepancies and inquiries between vendor invoices, purchase orders and/or the receiving documents.

Correspond with vendors and the internal departments as required.

Prepare payment templates and notify vendors of the payment details for wire payments.

Ensure all open credits are applied before issuing vendor payments.

Process CIA payments by matching PO and vendor CIA proforma invoice.

Review Received/Not Invoiced Purchasing Report to properly account for in-transit inventory.

File Accounts Payables documents in an accurate and systematic fashion.

Reconcile assigned vendor accounts on a timely basis.

Process and generate (bi-)weekly payments for non-inventory vendors as required.

Co-ordinate with foreign sales offices for document entry, communication & approvals as per process.

Investigate and resolve discrepancies and inquiries both internally and externally.

Correspond with vendors as required.

Prepare payment templates and notify vendors of the payment details for wire payments.

Ensure all open credits are applied before issuing vendor payments.

Generate all AP cycle for some of the legal entities.

Receive and process funds request according to vendor’s statements.

Update the control log of logistics fund requests.

Receive the non-inventory purchase orders from Sales for coding and file approved versions.

File all the paperwork according to each country process.

Managed vendor relationships, resolved escalated discrepancies, and negotiated payment terms, improving supplier satisfaction.

Reconciled monthly vendor statements, prepared accurate reports for budget monitoring and maintained compliance with accounting policies.

Handled ACH/EFT/TT wire, checks, and credit card transactions with strict adherence to payment schedules.

US Rep’s and Manager expenses – Diligently verify all approved paperwork and receipts prior to entering in the system.

US Rep’s mileage – Keeping track of the mileage records up to date and ensure is compliant with CRA requirements.

Assisted A/R functions on collections as required.

Accounts Payable Clerk

Entertainment One – Brampton, Ontario

Jan 2002 – Mar 2016

Supported full-cycle A/P responsibilities including invoice matching, purchase order verification, and payment runs (EFT, TT wire, Checks)

Maintained ledger accuracy and supported financial audits by compiling detailed documentation.

Supported the preparation of payment runs and maintained the integrity of financial data by ensuring accuracy in data entry.

Collaborated across departments to address invoice and payment issues, enhancing interdepartmental workflows.

Provided support for audits by gathering necessary documentation and assisting with inquiries from auditors.

Setup new vendors/clients account in system and verify banking info prior to setup.

Assist with additional duties as required such as collections and audit reporting.

EDUCATION

Diploma in Accounting, Diploma in Fitness & Nutrition

Telok Ayer Institute – Singapore - 1978

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