Payroll Specialist Accounting Assistant
Resume:
Emily Richards
Accounting Assistant / Payroll Specialist
Brookville, PA 15825
************@*****.***
Professional Summary
Experienced and accomplished Accounting Assistant / Payroll Specialist with over twenty years of experience.
Authorized to work in the US for any employer
Work Experience
Payroll Assistant
Penn Highlands Healthcare-Brookville, PA
August 2024 to Present
• Payroll processing for multiple skilled nursing facilities
• Check hours worked are accurate
• Review of all applicable deductions
• Review of all payments
• Reconcile 403b for uploads
• Reconcile Medical, Dental & Vision
• Reconcile HSA Accounts
• Maintain Employees electronic files
• Maintain Payroll electronic files
• Answering facility specific questions
• Run several reports for time keeping to ensure hours are correctly recorded and paid Bookkeeper/Administrative Assistant
Vrobels Heating & Cooling-Brookville, PA
January 2021 to July 2024
^ Business closed.
Responsibilities include
• Assistance with cash flow management
• Journal Entries at month end
• Reconciliation of closed jobs to Sale Invoices
• Maintain Accounts in Program called Successware
• Accounts Payable
• Accounts Receivable
• Daily deposits
• Daily balance of 5+ accounts and credit accounts
• Credit Card & expense report entry and reconciliation
• Liaison between accountant and owner
• Provided administrative support for all departments.
• Maintained all files, schedules, etc.
• Proficient in Microsoft Office
• Scheduled appointments
• Directed phone calls
• Managed incoming and outgoing mail
• Process purchase orders
• Maintained several databases
• Calculate, Approve and process timesheets for Payroll with 4+ departments
• Provided friendly customer service
• Dispatcher for several technicians and installers
• Maintain current database for customers
• Tracks hours vs GPS locations of technicians
• Register warranties for HVAC equipment
Payroll Specialist/Accounts Payable
WRC Senior Services, Inc-Brookville, PA
April 2017 to January 2021
•Payroll processing for multiple skilled nursing facilities
•Check hours worked are accurate
•Review of all applicable deductions
•Review of all payments
•Prepare spreadsheets regarding liabilities for Accounts Payable
•Processing invoices for facilities
•Filing invoices
•Answering facility specific questions
•Data entering invoices, coding properly to the right GL, and then processing checks for A/P Payroll Specialist
Guardian Elder Care Inc-Brockway, PA
August 2016 to April 2017
• Payroll processing for multiple skilled nursing facilities
• Check hours worked are accurate
• Process direct deposits through uploads to bank
• Review of all applicable deductions
• Review of all payments
• Prepare spreadsheets to track hours, vacation, sick and paid time off using accrual rates.
• Processing invoices for facilities
• Filing invoices
• Answering facility specific questions
Clinical Secretary
Phoenix Rehabilitation & Health Services, Inc.-Brookville, PA January 2016 to August 2016
• Scheduling patients
• Computer input
• Verification of patient insurance coverage
• Completion of patient paperwork
• Assisting with marketing activities
• Keep record of payments made by patients
• Opening and closing procedures
• Run multi-phone system
• Maintain physical therapist schedules using Rain Tree Database
• Contact patient regarding personal matters
• Prepare Doctor letters in Microsoft Word
• Prepare worksheets in Microsoft Excel
Administrative Assistant
McKinley & Co-Brookville, PA
September 2006 to January 2016
• Payroll in QuickBooks, Payroll reconciliations
• Accounts Receivable and Payable
• Maintained Clients Account Receivables and Payables
• Configured Individual tax returns
• Prepare client letters in Microsoft Word
• Prepare worksheets in Microsoft excel
• Prepare Financial Statements
• Sales tax entries in QuickBooks
• Bookkeeping
• Run multi-phone system
• Contact clients regarding financial matters
• Photocopy, fax or email documents as needed
• Upload criteria to Google documents
• Maintain staff calendars
Teller II
S&T Bank-Brookville, PA
November 2004 to September 2006
• Utilized Computer Inquiry Systems to properly identify customers, verify authenticity of the requested transaction, and complete required steps to protect the customer and the bank from fraud (including, but not limited to verifying balances, placing holds, and documenting proper identification).
• Accepted deposits, verified endorsements, and issued receipts.
• Accepted checks or coupons for cashing, identified customer, verified endorsements and balances, and/or referred customers to branch management for authorization.
• Accepted savings deposits and withdrawals and performed related duties.
• Provided additional customer services, including bank money orders and other services.
• Accepted various loan payments or other types of payments.
• Balanced window cash daily.
• Performed ATM settlements.
• Kept supplies ordered and stocked appropriately
Retail Administrator Specialist
S & T Bank-Indiana, PA
March 2003 to November 2004
• Fraud finder alerts
• Weekly tracking of CSR Referrals and Teller transaction counts.
• Monthly Over/Short reports
• Monthly Sales Resources
• Regional Weekly Sales call tracking
• Balancing 56 Branches as a whole for one grand total of the bank
• Branch Errors – helping tellers fix their errors
• Pull General ledgers
• Managers’ Meeting Preparation and Note Taking
• Type memos, letters and projects for the Regional Managers
• Sort and deliver the mail for the department
• Photocopy, fax and email departmental material
Teller I
S&T Bank-Brookville, PA
January 2001 to March 2003
• Utilized Computer Inquiry Systems to properly identify customers, verify authenticity of the requested transaction, and complete required steps to protect the customer and the bank from fraud (including, but not limited to verifying balances, placing holds, and documenting proper identification).
• Accepted deposits, verified endorsements, and issued receipts.
• Accepted checks or coupons for cashing, identified customer, verified endorsements and balances, and/or referred customers to branch management for authorization.
• Accepted savings deposits and withdrawals and performed related duties.
• Provided additional customer services, including bank money orders and other services.
• Accepted various loan payments or other types of payments.
• Balanced window cash daily.
• Performed ATM settlements.
• Kept supplies ordered and stocked appropriately
Education
Accounting (Some College)
Clarion University of Pennsylvania-Clarion, PA
2007 to 2008
Accounting (Some college)
Pennsylvania State University-DuBois, PA
1998 to 2001
High school diploma or GED
Skills
• Office experience
• HIPAA
• Google Docs (8 years)
• Administrative experience
• Microsoft Excel
• Payroll (10+ years)
• Journal Entries
• Customer support
• Microsoft Word
• Client communication
• Financial statement preparation
• Personal assistant experience
• Word (10+ years)
• Payroll processing - Payroll processing experience (More than 20 years)
• Computer literacy
• Analysis skills
• Paychex (2 years)
• Data Entry
• Google Docs
• Customer service
• Transportation management systems
• Microsoft Access
• Communication skills
• Microsoft Outlook Calendar
• Office management
• Journal entries
• Dispatching (3 years)
• Phone etiquette
• Intake
• Spreadsheets
• Research
• GPS
• Paycom (2 years)
• Filing (10+ years)
• General ledger reconciliation
• Remote access software (5 years)
• Time management
• Live chat
• Data entry
• VLOOKUP function
• Accounts Payable (2 years)
• Paychex (1 year)
• Accounts Receivable (2 years)
• Organizational skills
• Account reconciliation
• Accounting Software
• General Ledger Accounting
• Search engines
• Problem-solving
• Cash handling
• Microsoft Outlook
• QuickBooks (10+ years)
• Windows (10+ years)
• Bank Reconciliation
• Call center
• Supervising experience
• Balance sheet reconciliation
• Great Plains (Less than 1 year)
• Accounting
• Clerical experience
• Word processing
• General ledger accounting
• Calendar management (10+ years)
• Client services
• Accounting software
• Account Reconciliation
• Customer Service (10+ years)
• Records management
• Grammar Experience
• Banking
• HVAC
• Proofreading
• Customer relationship management
• Acute care
• Microsoft Office (10+ years)
• Excel (10+ years)
• Accounting and finance experience
• Bookkeeping (10+ years)
• Data entry in Excel
• Time & attendance systems
• Payroll management
• Successware (4 years)
• Restaurant experience
• Attention to detail (10+ years)
• ADP
• Pivot tables
• 10 key typing
Languages
• English - Fluent
Certifications and Licenses
Federal Criminal History Background Check
Obtained : 07/2024
Pennsylvania Criminal Background Check
Obtained: 07/2024
Driver's License
Motorcycle License
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