Personal Assistant / Logistics / Debtors / Creditors

Debbie Duncan

The Hamptons, *** Gie Road, Table View, 7441 Western Cape * Cell 067*******, Email:

************@*****.***

Curriculum Vitae

Full Name: Debbie Monica Duncan

Contact Number: 067-***-****

Email: ************@*****.***

ID: 770**********

Driver’s License: Yes & Own Transport

Criminal Record: None

Location: Cape Town

Professional Profile

I am Polite, energetic, and self-motivated professional with extensive experience in personal assistance, administration, finance, and logistics. Skilled in coordinating the flow of paperwork, onboarding, contractor support, and executive-level assistance. Adept at keeping a cool head in complex, high-pressure environments while inspiring others to perform at their best.

I have a strong passion for the role of Personal Assistant to the CEO and CFO, excelling in diary management, confidential communications, and strategic executive support. My solid bookkeeping background, people skills, and problem-solving ability allow me to deliver accuracy, efficiency, and professionalism in every task. Key Skills & Competencies

• Executive Assistance & Confidential Support

• Diary, Scheduling & Travel Management

• Bookkeeping (Debtors, Creditors, Payroll)

• Onboarding & Contractor Administration

• Medical & Travel Documentation Coordination

• Timesheet & Invoice Processing (Excel)

• Event & Meeting Coordination (minutes, agendas, reports)

• Office & HR Administration

• Logistics & Operations Management

• Communication & Stakeholder Liaison

• Pastel & QuickBooks Accounting

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Debbie Duncan

The Hamptons, 145 Gie Road, Table View, 7441 Western Cape * Cell 067*******, Email: ************@*****.***

Certifications

• Pastel Accounting

• QuickBooks Accounting

Languages

• English – Read & Write

• Afrikaans – Read & Write

• Xhosa – Conversational

(understand & speak)

Education

Matric – Class of 1995

Alfred High School, Port Alfred,

Eastern Cape

Subjects: English, Afrikaans,

Business Economics, Accounting,

History, Biology

Work Experience

Kwena Group Holdings – Cape Town

Personal Assistant / HR Office Assistant

Apr 2023 – Present

• Provide full executive PA support to the CEO and CFO: diary, meetings, travel, and confidential communications.

• Prepare board packs, presentations, and confidential correspondence.

• Manage sub-contractor payments for GAC Guinea Mining.

• Capture and process timesheets (incl. leave) for 360 Koeberg Power Station contractors.

• Handle debtor and creditor accounts for Kwena Protect (PPE supplier).

• Coordinate onboarding, medicals, and travel documentation for contractors.

• Resolve contractor issues and provide continuous support.

• Organize board/management meetings (agendas, minutes, follow-ups).

• Prepare reports and financial documentation to support executives.

• Track key deadlines and follow up on executive action items.

• Conduct research and prepare briefing notes for management decisions.

• Process expense claims, reimbursements, and petty cash.

• Maintain confidential filing systems (digital & paper).

• Manage compliance documentation, renewals, and statutory submissions.

• Plan and coordinate company events, workshops, and team-building activities.

• Oversee office operations and procurement of supplies.

• Act as gatekeeper for CEO/CFO, ensuring their time is optimally managed. Debbie Duncan

The Hamptons, 145 Gie Road, Table View, 7441 Western Cape * Cell 067*******, Email: ************@*****.***

Security Forum Security – Cape Town

Bookkeeper / Office Manager

Feb 2022 – Feb 2023

• Managed daily office operations, secretarial and PA functions.

• Scheduled appointments, typed correspondence, and managed communications.

• Processed monthly accounts and reconciliations.

• Handled staff documentation including UIF, PAYE, PSIRA, Bargaining Council, and Provident Fund.

• Maintained accurate staff and financial records. Ndlambe Municipality – Port Alfred, Eastern Cape

Assistant Administrator, Finance Dept.

Jun 2021 – Jan 2022

• Implemented the OVVIO system for digital and paper filing.

• Collected, digitized, and stored financial documentation.

• Processed payments, vouchers, and reconciliations.

• Maintained tender, contract, and deviation records.

• Supported auditors and answered financial documentation queries.

• Ensured quality assurance of filing and record-keeping systems. Port2Port Couriers – Port Alfred, Eastern Cape

Business Owner – Logistics

Apr 2011 – May 2021

• Founded and managed logistics company with regional/national reach.

• Oversaw courier routes, freight handling, manifests, and PODs.

• Maintained vehicles, drivers, and third-party logistics partnerships.

• Managed client relationships, providing reliable and honest service.

• Handled company finances: debtors, creditors, wages, VAT, PAYE, UIF.

• Oversaw stock, supplies, and procurement.

• Developed and implemented marketing strategies.

• Streamlined operations to reduce costs and increase efficiency. Debbie Duncan

The Hamptons, 145 Gie Road, Table View, 7441 Western Cape * Cell 067*******, Email: ************@*****.***

Rhodes University – Grahamstown, Eastern Cape

Administrator (Accounting Dept.)

Jul 2005 – Mar 2011

• Provided secretarial/admin support to HOD and staff.

• Managed student data, registrations, and exam marks for 460 students.

• Coordinated meetings, tutor functions, and departmental activities.

• Handled petty cash, correspondence, and filing.

• Managed incoming calls, emails, and student queries. Bathurst Agricultural Co-Op – Bathurst, Eastern Cape Debtors & Creditors Administrator

Jan 1996 – Jun 2005

• Managed debtor and creditor accounts, reconciliations, and payments.

• Handled consignment stock and monitored fuel readings.

• Prepared financial documentation and assisted in audits.

• Conducted stock-taking, procurement, and sourcing.

• Oversaw general office administration and correspondence.

Contact this candidate