Accounts Payable Payroll Specialist

BESSIE SMITH

Parkville, MD • Accounting & Payroll Specialist Financial Operations Process Optimization PROFESSIONAL SUMMARY

Accounts professional prepared for high-impact roles. Skilled in Accounts Receivable, Accounts Payable, financial reporting, account reconciliation, and budget management. Strong focus on team collaboration and achieving results, with proven reliability and flexibility to adapt to changing needs. Known for analytical thinking, effective communication, and problem-solving abilities that drive organizational success.

CORE SKILLS

• Payroll Processing & Compliance

• Accounts Payable & Receivable

• Month-End Reconciliation

• Vendor Management

• Budgeting & Procurement

• Financial Reporting

• HR Administration

• ERP Systems (ADP, PeopleSoft, QuickBooks)

• Staff training

• Customer engagement

• Customer support

• Verbal and written communication

PROFESSIONAL EXPERIENCE

Federation of Jewish Community (Remote)

Accounts Payable Admin Support Jul 2024 – Present

• Process ACH and wire payments for 100+ vendors monthly, ensuring accuracy and timeliness.

• Maintain and audit vendor records, supporting seamless month-end close.

• Collaborate cross-functionally to resolve invoice and payment discrepancies.

• Worked effectively in fast-paced environments.

• Self-motivated, with a strong sense of personal responsibility.

• Excellent communication skills, both verbal and written.

• Proven ability to learn quickly and adapt to new situations. University of Maryland Medical System (UMMS)

Operations Administrator Nov 2024 – Mar 2025

• Managed administrative operations, budgets, and procurement processes.

• Supported HR functions including scheduling and onboarding coordination.

• Served as a liaison between employees and upper management, addressing concerns promptly to maintain a positive work environment.

• Evaluated current operational practices and suggested improvement strategies.

• Supported Operations team by handling all administrative tasks.

• Maintained accurate records related to financial transactions or personnel information ensuring confidentiality at all times.

• Increased productivity with organized and effective scheduling, task allocation, and resource management.

Maryland Stadium Authority (MSA)

Fiscal Account Technician Mar 2024 – Jul 2024

• Reconciled financial records and handled multi-channel payment processing.

• Supported internal and external audits with detailed documentation.

• Supported annual budget development process, providing input on revenue projections and expense allocations.

• Managed vendor relationships to ensure timely payment of invoices, avoiding late fees or penalties.

• Facilitated timely month-end closings by ensuring all transactions were accurately recorded and reconciled.

• Enabled successful completion of financial projects by collaborating with team members and meeting tight deadlines.

• Implemented a more efficient expense reporting system, reducing errors and streamlining reimbursement processes for employees.

Sinclair Broadcasting Group (Contract)

Payroll Specialist Jul 2023 – Dec 2023

• Processed biweekly payroll for 300+ employees, ensuring full regulatory compliance.

• Identified and resolved payroll discrepancies, improving accuracy rates.

• Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.

• Provided customer service to employees regarding payroll inquiries and issues.

• Performed calculations in overtime, vacation, and sick hours to provide accurate data to the payroll processing database.

• Verified and submitted timekeeping information for accurate and efficient payroll processing.

• Created new hire and termination documents for payroll. St. Elizabeth School for the Special Needs (Contract) Payroll Specialist Jan 2023 – May 2023

• Managed employee leave and assisted with onboarding/offboarding procedures.

• Supported quarterly tax filings and benefit enrollments.

• Managed payroll data entry and processing for 150+ employees to comply with company guidelines.

• Maintained strict confidentiality of all payroll information and records.

• Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.

• Documented and processed all garnishments for bankruptcies, student loans, and child support orders.

• Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.

Fleischmann's Vinegar Co., Inc.

Logistics Coordinator May 2020 – Mar 2021

• Coordinated inbound and outbound shipments, ensuring on-time delivery and compliance with safety regulations.

• Managed inventory tracking, warehouse scheduling, and transportation logistics.

• Worked closely with carriers, vendors, and internal departments to streamline distribution operations.

• Monitored supply chain processes to reduce delays and improve cost efficiency.

• Prepared and maintained accurate shipping records, invoices, and compliance documentation.

• Assisted in developing strategies to improve workflow, reduce transportation costs, and support production schedules.

Johns Hopkins

Patient Coordinator III Sep 2018 – Apr 2020

• Oversaw scheduling and billing operations in a fast-paced medical office.

• Worked closely with insurance providers to ensure accurate reimbursements.

• Provided excellent customer service to all patients, addressing concerns and answering questions promptly and professionally.

• Handled sensitive situations with empathy when dealing with distressed patients or those facing serious health challenges.

• Reduced wait times by effectively coordinating with medical staff on patient schedules and room availability.

• Ensured accuracy of insurance information for each patient visit, verifying coverage details ahead of time.

Bgreen and Company (Contract)

Payroll Admin / HR May 2015 – Sep 2018

• Processed payroll for over 400 employees, reducing payroll errors by 15%.

• Assisted with benefits administration and employee record audits.

• Worked well in a team setting, providing support and guidance.

• Demonstrated respect, friendliness and willingness to help wherever needed.

• Assisted with day-to-day operations, working efficiently and productively with all team members. Ledgent / Randstad Specialists

Accounting & Finance Contractor Jun 2018 – Jul 2024

• Completed diverse contract roles in accounting and finance with excellent client feedback.

• Delivered high-quality work on time and within budget, earning positive feedback from clients.

• Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.

• Managed multiple projects simultaneously while maintaining strict adherence to deadlines and budgets.

• Coordinated timely delivery of materials and resources to job sites, preventing delays in project timelines.

• Established long-term relationships with clients, resulting in increased repeat business. EDUCATION

Strayer University – Glen Burnie, MD

BBA, Business Administration May 2019

CERTIFICATIONS

• CPR, First Aid & AED (All Ages) – American Red Cross

• Med Tech Certified

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