Assistant Property Manager

Mildred (Millie) A. Reese

milliereese****@gmail / 323-***-****

Professional Summary of Qualifications:

I am a strong and reliable Assistant Property Manager with experience supporting multi-level positions. I am very effective in communicating with others, strengths in organization, time management, customer service and a strong team player. I have the ability to work independently while prioritizing multiple tasks Highlighted Skills: Maintain positive relationships with owners, tenants & vendors, possesses strong interpersonal skills with my team and clients, Problem solving, provides the highest level of customer service to tenants, and maintain the appearance of all assigned properties. Collecting past due balances and keeping the AR below the threshold. Career Experience:

Primestor Development

Assistant Property Management February 2024 – Present

• Assist the Sr. Property Manager in supervising all aspects of building operations for retail properties totaling close to 950,000 sq ft

• Collects rent and other charges in compliance with lease terms

• Obtain account receivable aging reports

• Oversees and enforces service contract duties for all vendors, evaluate current vendor contracts and recommends changes as needed

• Process and code invoices in Nexus and Yardi

• Review tenant and vendor COI to ensure they are in compliance

• Assist Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.

• Assist the Property Manager with Annual Budget, Operating Expenses and CAM

• Perform bi-weekly property inspections

• Prepare Tenant move in/out forms

• Obtain Bids for Building Repairs

Charles Dunn Real Estate Services

Assistant Property Manager November 2019 – February 2024

• Assist the Property Manager in supervising all aspects of building operations for commercial and retail properties totaling 720,000 sq ft

• Receives incoming calls from Property Owners, vendors and tenants

• Assist with tenant relations and address the needs of tenants

• Collects rent and other charges in compliance with lease terms

• Obtain account receivable aging reports

• Oversees and enforces service contract duties for all vendors, evaluate current vendor contracts and recommends changes as needed

• Process and code invoices in AVID/MRI and attach supporting documents

• Review tenant and vendor COI

• Assist Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.

• Assist the Property Manager with Annual Budget, Operating Expenses and CAM

• Prepare special billings to tenants and review Property Tax and Insurance Bills

• Perform weekly property inspections

• Tenant move in/out

• Obtain Bids for Building Repairs

JLL

Property Administrator May 2019 – November 2019

• Work directly for (1) Sr. General Manager and (1) Property Manager with day-to-day operation of Industrial Properties totaling over 8M Sq Ft

• Process invoices and submit into Yardi Voyager P2P for both Manager’s review and approval

• Create/Update Lease Abstracts

• Track and update Tenant/Vendor COI

• Prepare Service Contracts

• Billing Adjustments

• Run Monthly Variance Reports

• Update weekly AP Reports

RiverRock Real Estate

Project Coordinator (Temporary) November 2018 – February 2019

• Assistant Property Manager with day-to-day operations of Commercial and Retail properties

• Process invoices for approval

• Create/Update Lease Abstracts

• Track and update COI

• Create Purchase Orders

• Billing Adjustments

• Tenant Correspondence

• Run Aged Delinquencies

• Contact Delinquent Tenant

CBRE – Southern California Edison Account

Facilities Coordinator June 2016 – July 2018

• Worked directly for (1) Sr. Facilities Manager and (1) Facility Manager with the day-to-day operations of multiple site locations surrounding the Inland Empire and Orange County

• Work directly with the client to resolve any concerning matters related to interior repairs

• Follow up with clients to ensure customer satisfaction

• Create work orders and assign to multiple technicians, subcontractors and vendors

• Ensures timely and quality service delivery to clients

• Act as liaison to the CBRE finance team and other account team members

• Create Purchase Orders

• Perform Good Receipts on services rendered

• Acts collaboratively to solve problems with the customers and vendors

• Obtain Bids for Building Repairs

• Perform monthly janitorial inspections

JLL – Boeing Account

Facilities Coordinator July 2014 – June 2016

• Respond to client inquiries and concerns

• Follow up with clients to ensure customer satisfaction

• Create work orders and assign the chief engineer, subcontractors and vendors

• Ensures timely and quality service delivery to clients

• Act as liaison to the JLL finance team and other account team members

• Provide support for guests, and employees at both the Seal Beach and Long Beach locations

• Create Purchase Orders

• Perform Good Receipts on services rendered

• Acts collaboratively to solve problems with the customers and vendors

• Obtain bids for building repairs

• Perform weekly janitorial/landscaping inspections

• Attend weekly POW (Plan of the Week) meetings

• Create tenant contact list and update on a weekly basis

• Conference Room Scheduler

Mar Ventures, Inc. May 2013 – February 2014

Assistant Property Manager (Temporary)

• Assist the Sr. Property Manager with day-to-day operations of (14) Class A and B commercial, industrial & retail properties totaling over 500,000 sq ft

• Process invoices for approval and tenant bill backs (dues, operating expenses)

• Track tenant/vendor certificates of insurance

• Answer phones

• Create purchase orders

• Property site inspections (monthly) and Janitorial site walks (weekly).

• Assist with developing yearly budgets and capital costs

• Prepare service agreements/contracts

• Attend owner’s association meetings (monthly)

• Obtain bids for building repairs

RETS Associates (Arden Realty/Piedmont Office Realty Trust/Cushman & Wakefield/ Greenlaw Partners) May 2009- April 2013

Customer Service Coordinator/Assistant Property Manager – (Temporary Positions)

• Assisted Sr. Property Managers with day-to-day operations of Class A & B Commercial/Retail and Industrial Properties

• Composed Correspondence/Tenant Memos

• Review, Code, and Prepare Invoices for Approval

• Issue Works Orders to the Building Engineer/Vendors

• Process Tenant Utility/HVAC Bill Backs

• Track and update Tenant/Vendor Certificates of Insurance

• Answer Phones

• Create Purchase Orders

• Coordinate and Complete Special Projects as Assigned

• Update Tenant Contact List

• Track and Close out Work Orders in Angus

• Assist with developing yearly budgets and capital costs

• Assist with preparations of Monthly Accruals and variance reports

• Prepare Service Agreements/Contracts

• Performed Weekly interior/exterior Inspections

Software Skills:

Windows XP, Microsoft Excel, Microsoft Word, PC Anywhere, Skyline, MRI, Outlook, Citrix, Act, 360, PeopleSoft Nexus, Angus, Yardi Voyager, Oracle PeopleSoft, Avid, Pay Scan California Real Estate Sales License

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