Data Management Entry

Edwin Ramirez

Bergenfield, NJ *****.******.*******@*****.*** +1-646-***-****

Profile

Administrative professional with over 20 years of experience supporting executives and teams at UNICEF headquarters. Strong background in travel and expense management, procurement support, budget monitoring, and contract administration. Skilled in SAP, Concur, and vendor relations, with extensive experience supporting executives and managing financial workflows in complex, global environments.

Experience

UNICEF – New York, NY 2014–Present

Programme & Operations Associate

- Managed executive calendars, international travel, and expense reporting, ensuring accuracy and compliance, while supporting donor-funded programs

- Monitored budget utilization and prepared financial reports to support decision-making.

- Managed consultancy contracts and institutional purchase orders, supporting program operations.

- Coordinated purchase orders, renewals, and vendor payments for global services and subscriptions.

- Oversaw onboarding of staff, consultants, and interns, while coordinating office operations, facilities, and asset tracking.

- Supported cost allocations and reporting for events, conferences, and departmental initiatives.

UNICEF – New York, NY 2012–2022

Academic Subscriptions & Research Support

- Directed global academic subscriptions, negotiating vendor contracts and securing cost savings. Coordinated purchase orders, renewals, and vendor payments for global services and subscriptions.

- Delivered training sessions and webinars to improve staff access to research tools.

- Operated global help desk for troubleshooting access to scholarly content.

- Coordinated workshops and supported official publications review process.

UNICEF – New York, NY 2012–2014

Records & Archives Management Officer

- Managed custody, preservation and services for UNICEF’s archival and historical records.

- Provided guidance and training to staff and external researchers on document management procedures.

- Oversaw the TRIM records management database, supervising records transfers and destruction processes in compliance with retention policies.

UNICEF – New York, NY 2000–2012

Records & Archives and Library Services

- Administered UNICEF’s Library Catalogue and circulation system, ensuring accurate cataloging and resource availability.

- Managed physical and digital collections, tracked circulation, and maintained inventory of non-expendable equipment.

- Digitized and preserved organizational documents in RAMP-TRIM, improving access to archival resources.

- Coordinated transfer and destruction of official records, ensuring compliance with archival standards.

- Coordinated workshops and meetings, both digital and in-person, supporting knowledge-sharing across the organization.

American Express – New York, NY 1998–1999

Administrative Support

- Supported data migration, research, and recruitment package preparation.

- Coordinated scheduling, reports, and high-volume administrative tasks including scanning and supply management.

Technical Skills

MS Office Suite, Outlook, Concur (travel/expenses), SAP Vision, SharePoint, RAMP-TRIM, HPRM.

Languages

English (Fluent), Spanish (Fluent)

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