Executive Administrative Assistant, Senior Administrative Assistant

Christy Bourenane

*******.*********@*****.*** 214-***-**** LinkedIn

PROFILE SUMMARY

Dynamic administrative professional with a strong background in providing executive-level support. Proven ability to manage multiple projects while maintaining efficient office operations. I am skilled in calendar management, meeting coordination, expense reporting, travel arrangements, and budget administration. Exceptional at building and maintaining relationships with internal and external stakeholders. Experienced in office administration, project management, event planning, customer service, and board preparation. A self-motivated individual with exceptional interpersonal and organizational skills, ready to contribute effectively as an Administrative Assistant or Senior Administrative Assistant.

CORE COMPETENCIES

Efficiently schedule appointments, meetings, and events to maximize time for executives and teams.

Organize and coordinate meetings, including sending invites, arranging venues, and preparing agendas.

Accurately track and report expenses using appropriate software.

Arrange travel logistics for executives or team members, ensuring smooth experiences.

Manage budgets, track expenses, and forecast costs according to financial guidelines.

Handle general office tasks like answering phones, responding to emails, and maintaining supplies.

Oversee projects from start to finish, including planning, scheduling, and budget management.

PROFESSIONAL SKILLS

Calendar Management

Meeting Coordination

Expense Reporting

Travel Arrangements

Budget Administration

Office Administration

Project Management

Event Planning

Customer Service

Operations Management

Board Preparation

Preparation Agenda

Database Management

PROFESSIONAL WORK EXPERIENCE

Senior Administrative Assistant 12/2024 – Current

Insight Global – WSP, Dallas, TX

Supplies and inventory management, for example, ordering supplies and snacks, and organizing them in the office appropriately. Facilities support, for example, calling a plumber or repairman as needed

Support for AP processes (AP duties not included, but they will prepare AP info to go to a third-party finance team to prevent AP rejections). Preparing the office, catering, conference rooms, etc., for visits from Executives

Support organization and documentation for a fleet of about 14 vehicles

Coordinate with security and IT for key card access for any new hires

Any other ad hoc administrative support duties that arise

5+ years of experience working as an office administrator or office manager, or similar role for a large or corporate office

Supporting an office, rather than an individual or small group

Invoice processing experience

Ability to work with executives professionally and greet all guests

Senior Administrative Assistant 06/2024 – 11/24

THE BONADIO GROUP, Richardson, TX

Consistently be present at the front desk and greet visitors promptly and professionally; answer all incoming calls for the office, providing back-up phone coverage for other offices as needed; professionally and effectively handle communications with internal personnel as well as external clients, providing excellent client service skills and upholding strict client/firm confidentiality; provide enthusiastic, responsive service to all clients, visitors and co-workers; maintain an attractive reception area and conference rooms. Arrange for alternative front desk coverage with other administrative staff during anticipated absences, breaks, Paid Time Off, etc. Handling of all incoming and outgoing mail and special services packages.

Assist with the picking up of client documents, including confidential tax returns, and ensure the signing of e-file forms (as directed). Assist other administrative staff as needed with mailing projects. Assisting with Time and Expense entry.

Ability to cross-train new administrative staff on front desk responsibilities, including providing front desk backup assistance as needed. Develop and maintain the technological skills required to function at peak efficiency, participating in training programs as required. Assisting the Regional Coordinator with placing lunch orders, supply orders, and other projects as needed. Assist the Regional Coordinator with submission of facilities tickets related to building maintenance needs as requested; manage and schedule conference rooms, with thorough knowledge of details in each room, as well as knowledge of the video conferencing system.

Sr. Administrative Assistant 09/22- 8/23

DELOITTE, Dalla, TX

Delivered administrative support to two Partners and a Managing Director across diverse departments at Deloitte, demanding utmost confidentiality and discretion in all communications. Upheld stringent professional and ethical standards, adeptly managing numerous internal relationships within the firm and external liaisons with clients. Demonstrated exceptional proficiency in time and project management, coupled with a keen understanding of and adaptation to clients' business requirements. Advanced expertise in administrative tasks, encompassing communication and computing, is imperative for this role.

Offer administrative assistance to internal clients, including partners and managing directors within the firm.

Manage the scheduling of meetings and conferences, participate in departmental meetings, and compile minutes as instructed.

Organize crucial correspondence, both physical and digital, to facilitate prompt client responses and meet deadlines effectively.

Create polished business communication materials, such as memos, letters, invoices, and emails, with guidance from the customer as needed.

Used Microsoft Access to track Client documents.

Coordinate both international and domestic travel arrangements based on client preferences and in adherence to firm policies.

Manage and arrange logistics for external events such as meetings, conferences, entertainment, receptions, and dinner arrangements with minimal input from the client.

Establish and uphold an effective filing system to manage customer needs and requirements, encompassing classified and confidential documents.

Executive Assistant 03/2022-06/2022

PARKLAND COMMUNITY HEALTH PLAN, Dallas, TX

Offer administrative assistance to both the Chief Compliance Officer and the Chief Operating Officer.

Oversaw a diverse range of administrative duties for executives, encompassing the management of highly active calendars and email correspondence, handling expense reports and reconciling credit card statements, drafting sensitive or confidential communications, organizing intricate travel arrangements and itineraries, and assembling documentation for both domestic and international travel-related meetings.

Demonstrated adept judgment and discretion across various scenarios, particularly in handling sensitive activities and confidential information. Possessing robust written and verbal communication, administrative prowess, and organizational abilities, and adept at maintaining equilibrium amidst multiple competing priorities.

Offered direction to foster essential relationships vital for the organization's success and oversaw a range of special projects, coordinated off-site meetings, and managed special events.

Concur Travel, Expense, and Invoice management.

Senior Administrative Assistant 04/2021-2/2022

SOUTHWESTERN HEALTH RESOURCES, Dallas, TX

Offer administrative assistance to the Chief Risk & Compliance Officer as well as two Senior Directors.

Handled a diverse range of administrative duties for the Executive and Directors, including managing multiple highly active calendars and emails, processing expense reports and reconciling credit card statements, drafting sensitive or confidential correspondence, coordinating intricate travel arrangements and itineraries, and compiling documents for travel-related meetings, both domestic and international.

Demonstrated sound judgment and discretion across various scenarios, including confidential matters, with strong written and verbal communication, administrative, and organizational abilities. Maintained equilibrium among multiple priorities effectively.

Offered guidance in establishing pivotal relationships essential for organizational success, while overseeing various special projects and coordinating off-site meetings and special events.

Utilized Access for the progress of Legal documents.

Utilized the MyTalent company learning website for monthly educational sessions to fulfill the educational criteria and achieve quarterly learning objectives.

• Concur Travel, Expense, and Invoice management.

Executive Assistant, Corporate Services 04/2011-01/2021

CHILDREN’S HEALTH SYSTEM OF TEXAS, Dallas, TX

Offer administrative assistance to the Senior Vice President of Accreditation and Regulatory Readiness, the Chief Compliance Officer, the President of Network Development, the Vice President of Ambulatory Services, and the Senior Director of Population Health.

Oversaw a wide array of administrative responsibilities for the executives, including managing their highly active calendars, handling numerous emails, processing expense reports and reconciling credit card statements, preparing sensitive or confidential correspondence, and arranging detailed travel plans.

Demonstrated sound judgment and discretion across various scenarios, particularly concerning confidential matters. Possessed robust written and verbal communication skills, along with adept administrative and organizational abilities, enabling the maintenance of equilibrium amidst multiple priorities.

Offered direction in cultivating pivotal relationships vital to the organization's success, while overseeing diverse special projects and coordinating off-site meetings and events.

Utilized Access for Patient Progress Information

Precise Kronos Timekeeping for administrative personnel.

Concur Travel, Expense, and Invoice management.

EDUCATION AND TRAINING

Western Governors University, currently attending

Collin College, Plano, Texas

ESS School of Business, Dallas, Texas

Hawkins High School, Hawkins, Texas

Correspondence Management

Filing And Organization

Communication Skills

Interpersonal Skills

Time Management

Prioritization

Problem-Solving

Attention To Detail

Multitasking

Adaptability

Confidentiality

Teamwork

State of Texas Notary Public

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