Administrative Assistant Inventory Control

WENDY-LEE KELLY

603-***-**** (Cell)

***********@*****.***

SUMMARY

A self-motivated, people oriented, and highly organized professional with the ability to take initiatives and prioritize tasks effectively with substantial experience in Finance and Office Administration: seven years experienced in Finance utilizing Excel, Concur, SAP, MRO, Spend Dynamics, Jaegar Direct, and Outlook; skilled in inventory control, preparing/reviewing/submitting purchase orders, and ensuring quality compliance for vendors; holding over ten years of experience as an Executive/Administrative Assistant utilizing SharePoint, Microsoft Office, Iron Mountain (Record Retention Program), ADT, and Workday; capable problem solver with great interpersonal skills. Upbeat positive personality. If I don’t have a needed skill, I’m always happy to learn new skills.

SKILLS

●Office Management

●Life Skills Teaching

●Multicultural Sensitivity

●Prepare and Execute Purchasing Orders

●Microsoft Office / Excel

●Verbal and Written Communication

●File Management / Time Management

●Air Force, Security Clearance Top-Secret 7 Years

●Sign Language – Signed English /ASL

●Technical Documentation

●Federal Acquisition Regulations (FAR)

●Organization

●First Aid / CPR / AED Certified – Safety Responder

●Presentations

●Sales

●Customer Service

●Inventory Control

●Crisis Intervention

●Critical Thinking

●Event Planning

●Jaegar Direct / Vendor Management

●Maintenance, Repair, and Operations (MRO)

●System Application and Product in Processing (SAP)

●Automatic Data Processing (ADP)

●SharePoint / Workday

●Spend Dynamics

●Record Retention (Iron Mountain)

●Trama Informed Care Framework

●Safety Planning for individuals

●Structure Decision Making (SDM)

EXPERIENCE

FREUDENBERG, NOK Sealing Technologies

BRISTOL, NH 603-***-****

Purchasing Agent / Administrative Assistant - 03/01/2021 to 04/03/2024

Evaluating suppliers by considering price, quality, availability, and lead times

Troubleshoot discrepancies between purchase order and vendor

Comparing vendors and suppliers to obtain the best deals on behalf of the company

Verifying purchases by comparing them to a master list and recommending alternatives for expensive or irrelevant products

Interacting with suppliers to schedule delivery times and resolve pricing discrepancies

Maintaining receipts, records, and inventories

Requesting vendor quotes for purchasing supplies and services

Preparing purchase orders / receiving invoices using SAP

Setting up new vendors using Jaegar Direct

End of month credit card reconciliation - Spend Dynamics

Creating MRO orders for appropriate approvals

Purchasing goods and services through MRO

Providing Operations with Physical inventory and identifying/correcting variances and discrepancies

Office correspondence, travel arrangements, venue booking

Coordinating, ordering, setting up Kaizen/Meeting lunches

Record Retention Site Coordinator for the Bristol Site of Freudenberg

ASCENTRIA CARE ALLIANCE

CONCORD, NH 603-***-****

Office Manager / Therapeutic Foster Provider 12/2013 to 7/2024

●Coordinate and facilitate multiple monthly meetings between CASA, social workers, doctors, and court proceedings; School IEPs; Monthly presentation of assessments; Problem-Solving; File management

●Work with community resources to engage youth in pro-social activities and access services

●Evaluate youth to assess situations, capabilities, and concerns

●Complete 49 hours of professional training workshops and classes every two years

●Maintain records of daily assessment

●Written and verbal communication - answering telephone and email inquiries

●Creating and maintaining computer records

BLUE SKIES NATURAL FOODS

ALEXANDRIA, NH

Owner/Manager 07/2012 to 01/2015

●Monitoring market conditions to set accurate pricing structures and take advantage of emerging trends

●Assessing, optimizing, and elevating operations to target current and expected demands while monitoring supplier operations to verify quality and delivery schedule

●Replenishing merchandise, responding to questions, and maintaining an overall presentation of the store

●Promoting and supporting strong relationships with local community organizations in the surrounding area

●Decrease costs by negotiating with vendors and suppliers for better prices

US AIR FORCE CONTRACTOR

BEDFORD, MA 781-***-****

Executive Assistant – Contract Officer, Major Karen Bruce

• Top-Secret security clearance

●Authoring Tools: Microsoft Word, Excel, and PowerPoint

●Federal Acquisition Regulations System (FAR)

●Extensive meeting and travel preparations for Air Force personnel – booking flights, hotel rooms, and restaurants

●Independent judgment in the interpretation and application of Federal Acquisition Regulations (FAR) procedures and policies

●Coordinate and facilitate contract meetings including organizing catering

●Prepare contract negotiation presentations

●Greeting visitors and attending to them during their stay

●Answering telephone and email inquiries and directing them to other employees when appropriate

●Typing workplace documents, including letters and reports

●Processing incoming and outgoing mail

●Creating and maintaining computer records

MITRE CORPORATION

BEDFORD, MA 781-***-****

Budget Coordinator/Purchase Requisitioner

●Monthly budget reports

●Sign Language interpretation for hearing impaired personnel

●Federal Acquisition Regulations (FAR) / Top-Secret clearance

●One of five people chosen to participate in the development of a new procedure for the movement and obligation of The MITRE Corporation purchase ordering system

Administrative Assistant – Technical Support

●Technical documentation and PowerPoint presentations, provided oral interpretation for hearing impaired engineers during technical classified briefings and seminars, travel arrangements, written and verbal communication and Top-Secret Clearance

●Creating agendas, materials, and communications for team meetings

●Travel preparations for Manager and Technical Support personnel – flights, hotel rooms, restaurants

STATE OF NEW HAMPSHIRE / STATE OF MASSACHUSETTS

603-***-**** LACONIA, NH / HAVERHILL, MA 978-***-****

Licensed Foster Care Provider

●Nutrition Planning

●Community Resources

●Parental workshops and classes to provide support for children in achieving social connections, school and academic success and independent skills

NEW ENGLAND FELLOWSHIP

RUMNEY, NH 603-***-****

Administrative Assistant- Program Director

PROFESSIONAL TRAINING

NORTHEASTERN UNIVERSITY, Boston, Massachusetts

Program Completion: AMERICAN SIGN LANGUAGE AND DEAF STUDIES

CLARK SCHOOL FOR THE DEAF – CENTER FOR ORAL EDUCATION, Northampton, Massachusetts

Program Completion: ORAL INTERPRETATION

BUSINESS MITRE INSTITUTE, Bedford, Massachusetts

Managing Your Job Professionally / Communication More Effectively with Others / Crisis Intervention Training / Editing for Support Staff / Documentation & Correspondence Administrative Procedures / Excel II

LEAN ADMINISTRATION – GREEN BELT (In Process)

LINKED IN LEARNING

Leading from the Middle / Leading with Fearless Mindfulness / Rewarding Employee Performance / HR Providing Flexible Work Options / Leading Remote Projects and Virtual Teams / Leading with Purpose

ACTIVITIES AND ACHIEVEMENTS

●Home schooled three children from K-4 - 12th grade in all academic subjects to the standards of NH state requirements while working for the state providing foster care for over 100 children

●United Way Representative

●Taught English as a Second Language (ESL) in Chelsea, Massachusetts for Asian and Spanish immigrants

●Reading Aloud and Enrichment of Learning Program - reading for the students in the Woodrow Wilson Middle School, Boston, Massachusetts as a representative of The MITRE Corporation

●Sign Language Interpreter volunteer for the Deaf and Blind Association in Massachusetts

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